Logistics Officer-Fixed Term-NOA- Lilongwe
World Food Programme (WFP)
NOA Entry Professional Full-time Locallly Recruited Closing soon: 1 May 2024
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender identity and disability.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action
Job Title: Logistics Officer
Type and Level of Contract: Fixed Term, NOA
Functional Unit: Logistics (Supply Chain)
Duty Station: Lilongwe (1)
Duration of Contract: 12 Months (renewable)
Date of Advertising: 17.04.2024 Deadline: 30.04.2024
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
This position is based at the Lilongwe Country Office in Malawi. The job holder reports directly to the Head of Logistics and is responsible for overseeing logistics operations section.
WFP partners with the Malawi Government, other UN agencies, NGOs, civil society and the private sector, to achieve Sustainable Development Goals (SDGs) by 2030, with a particular emphasis on reaching Zero Hunger (SDG 2), and aligning with government strategies, particularly its Vision 2063.
WFP focuses on innovation, resilience programming and climate change adaptation to address underlying challenges in the food systems.
Our work improves livelihoods for smallholder farmers and other vulnerable populations, with an emphasis on women and youth.
To collect, analyse and report on information to maximise efficiency of the logistics operations and activities, including contracting, funds management, on demand logistics service and warehousing operations.
1. Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
2. Support logistics projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
3. Collect and analyse data through research and networking with colleagues to recommend actions to the supervisor to improve performance of local logistics operations.
4. Conduct portions of financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimise use of available funds.
5. Guide support staff, acting as a reference point and supporting them with analysis and queries.
6. Collate data and contribute to preparation of accurate and timely reporting, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
7. Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (i.e. through contribution to the training materials).
8. Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance.
9. Follow emergency logistics preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
10. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
11.Provide supervision in logistics operations section and be the focal point for coordinating with other units in distribution planning and implementation.
12.Responsible for the management of warehouse operations, ensuring that WFP standard systems are properly maintained at all warehouses.
13.Responsible for logistics contracting processes in accordance with the corporate standards including roster updates, RFQ preparation, analysis of offers and presentation to LTC, contract implementation and performance monitoring.
14.Supervise and provide general oversight in funds management including budgeting planning and monitoring, invoice processing and reporting.
15.Ensure commodity management and quality control systems are in place and functioning.
16.Participate in Logistics Capacity Assessment (LCA) activities to ensure LCA is carried out in a timely manner.
17.Supervise on demand services including execution of service level agreements, processing requests and implementation of logistics service delivery.
• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.
Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional 2 years of related work experience and/or training/courses.
Language: Fluency (level C) in English language and the local language.
| Leads by Example with Integrity | Drives Results and Delivers on Commitments | Fosters Inclusive and Collaborative Teamwork | Applies Strategic Thinking | Builds and Maintains Sustainable Partnerships |
| Demonstrates and encourages others to uphold the WFP values, principles and standards | Identifies and aligns objectives to the required outcomes, holding self and/or others accountable for the delivery of results for maximum impact | Promotes inclusive teamwork and psychological safety by encouraging colleagues to collaborate by sharing ideas and openly raising issues | Communicates and fulfils WFP’s vision and operational outcomes to deliver meaningful solutions | Initiates and builds partnerships by identifying and promoting opportunities for mutual areas of interest and benefit |
| Values diversity using respectful and inclusive language, and encourages others to do the same | Delegates responsibly and provides appropriate support empowering others to deliver results | Supports development for others by giving timely and constructive feedback | Demonstrates curiosity, designs and implements new ways of doing things when relevant | Collaborates with partners to deliver common objectives by sharing information and cocreating innovative solutions with beneficiaries when appropriate |
| Stays focused and calm when under pressure, encourages others to do the same, and offers guidance and support to manage difficult situations | Responds readily to change in different contexts and adapts accordingly | Seeks out, trusts and listens attentively to diverse views to capture, learn, build and share new perspectives | Gathers data and different perspectives, shares knowledge and uses evidence to inform decision making | |
| Demonstrates humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and pursuing opportunities to develop | Implements decisions, considering the risks and implications of actions for teams, projects and other initiatives |
Deadline for receiving applications is 30 April 2024
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
