Position Title: Grant Compliance Manager

Reports to: Associate Director of Grant Compliance

Location: Boston, MA or remote within the U.S., with up to 15% international travel

Employment Type: Full time

Candidates must have authorization to work in the U.S. Please note that we are not able to sponsor U.S. work authorization for this role.

Position Overview:

Partners In Health (PIH) is looking for a motivated, detail-oriented Grant Compliance Manager, with at least five years of international development experience ensuring award compliance with policies and procedures for high compliance, donor-funded awards and audits. The position requires strong cross-cultural acumen and superb interpersonal and communication skills to support geographically diverse teams to develop and uphold strong compliance systems in accordance with PIH and donor requirements.

Reporting to the Associate Director of Grant Compliance, the Grant Compliance Manager will serve as the key contact for all compliance, policy, and procedure inquiries for a portfolio of PIH care delivery and academic sites. Responsibilities include reviewing, developing, and implementing policies, procedures and systems to support, strengthen, and monitor site compliance with PIH policies, donor requirements, applicable local regulations, and grant compliance standards. The Grant Compliance Manager will also plan, coordinate, and manage grant-specific audits and donor risk assessments.

Responsibilities:

Site-specific compliance support – 65%

• Work with care-delivery and academic site colleagues to develop, rollout, train staff on, and monitor adherence to policies and procedures relating to proper administration of high-compliance awards.
• Review award agreements and distill and communicate key donor requirements to project and operations staff. Work with project staff to monitor and advise on donor compliance throughout the life of the award.
• Serve as the main point of contact for care delivery and U.S. Coordination Site staff for compliance-related questions and to problem solve complex compliance issues.
• Coordinate with proposal leads and site grant management staff to respond to donor pre-award compliance inquiries and to ensure that compliance-related costs are included in proposal budgets.
• Support project and/or award management staff with the assessment and monitoring of sub-award recipients.

Audits and Assessments – 25%

• Coordinate and manage grant-specific audits by managing the audit schedule, coordinating staff to prepare for and fulfill requests from the auditors, and draft and review responses to audit inquiries.
• Follow up on post-audit and assessment action points. Guide and support the site teams on implementation and communication of post-audit corrective actions.
• Provide support for the organization-wide annual U.S. Government Single Audit.
• Liaise between care delivery site and U.S. Coordination Site teams to complete donor pre-award risk assessment questionnaires.
• Develop tools and systems to advance audit preparedness and train teams to build capacity for audits.

Organization-level support– 10%

• Work with the Grant Management and Compliance team to advance the success of the PIH Compliance Essentials Program, an initiative aimed at strengthening PIH compliance understanding and systems through review and development of policies and procedures and cross-site knowledge sharing.
• Develop and implement tools and communication strategies to increase the visibility of and access to grant compliance resources across the organization.
• Prepare materials for and conduct training on grant compliance.
• Support the recruitment, interviewing and onboarding of new team members as needed.

Qualifications:

• Bachelor’s degree required; master’s degree preferred.
• Minimum of 5 years relevant professional experience working with public-sector donors, including demonstrated experience and expertise in interpreting and applying statutory and regulatory language from awards and/or contracts.
• Ability to learn and roll-out new systems and operating procedures. Previous experience in developing compliance tools, templates, and/or trainings desirable.
• Exceptional listening, verbal, and written communication skills; ability to synthesize and convey complex information to diverse audiences.
• Exceptional people skills and the ability to develop trusting and productive relationships with geographically diverse colleagues.
• Tolerance for ambiguity and the ability to develop systems to improve clarity.
• Strong problem-solving skills and qualitative and quantitative analysis capabilities.
• Strong analytical and computer skills and comfort with financial systems.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams).
• Fluency in Spanish is strongly preferred.

A Cover Letter and Resume or CV are required to be eligible for application review.

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.