IPAV-189-9 eBorder Specialist (Immigration) (Prospective Post)
International Civil Aviation Organization (ICAO)
Roster/Talent Pool The ICAO Programme for Aviation Volunteers (IPAV) provides a framework for the deployment of aviation professionals, working as volunteers, to respond to emergencies affecting the aviation system in a State, to develop capabilities in the implementation of ICAO SARPs, and to foster self-reliance and growth. Volunteerism is universal and has been used as a powerful tool to make significant contributions to economic and social development. As with other volunteer programmes, volunteerism in the aviation sector seeks to accomplish the goal of bringing benefits to both the client States and the volunteers. The client States will benefit from the wealth of experience of the volunteer. The volunteer on the other hand will have the opportunity to maintain and possibly update his/her skills and make valuable contributions to the development of civil aviation. Activities under this programme are intended to complement other initiatives that address the challenges faced by some States in meeting their obligations under the Chicago Convention.
The ICAO Programme for Aviation Volunteers, is part of a larger ICAO strategy for assisting States in addressing shortcomings identified during audits, in order to achieve high levels of effective implementation of ICAO SARPs.
Under the direction of the Director, Technical Cooperation Bureau/ICAO, the Field Operation Section is the responsible for the strategic planning, development, execution, evaluation of Projects in TCB. The Section assists with the identification of priority development requirements across civil aviation and with technical cooperation to recipient States. It carries out resources mobilization with multilateral and bilateral development partners and industry and develops regional and country specific technical cooperation programme and projects. The Section executes these programmes and projects in accordance with the polices of ICAO.
1. Advanced knowledge of various systems related to the implementation of eBorder.
2. Knowledge of standards and recommended practices, procedures and manuals of ICAO.
3. The expert must have at least a bachelor's degree in any of the fields of engineering or administration.
4. Experts with advanced level of competence in the relevant areas must be at least five (5) years of experience in related fields.
5. A good command of oral and written English, French or Spanish is essential.
Core Competencies:
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
Managerial Competencies:
Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.
Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
This expert will deal with the eBorder system (Immigration) within a project. The expert will also act as field-level analyst for the analysis of requirements, basic process and modeling of systems related to eBorder (Immigration).
1. Coordinate and oversee the development of project activities in accordance with applicable directives and the concerning provisions of ICAO and act as head of the international consultants.
2. Establish the plan for introducing the information and automation systems for devices eBorder (immigration) by analyzing the work of current immigration management, and those that should be implemented in the future.
3. Design and operation of the eBorder (immigration) management processes using automation devices.
4. Establish the plan for introducing information systems for the use of the solutions APIS (Advanced Passenger Information System), PNR (Passenger Name Record) and AQQ (APIS Quick Querys).
5. Define the details of the analysis of works and technical requirements for the introduction of eBorder (immigration), network and automation devices, and prepare proposed terms of reference for international bidding.
6. Prepare a report on the activities developed and results obtained in the evaluation of the areas and services covered by this project, including recommendations, according to the list of deliverables detailed below
7. Review and endorse the reports of other consultants and distribute as appropriate. Prepare progress reports and internal assessment reports of project performance if necessary.
8. Analysis "as is" (legacy system and analysis of facilities).
9. Propose a transition plan to issue passports.
10. Model "to be" (design proposal specifications) to be considered in the bidding documents.
11. Development of project proposal document for the next phase of activities.
12. Proposed technical specifications for international bidding.
13. Progress Reports.
14. Perform other activities as required.
Nominal Fee of USD 1. DSA and Airfare apply if required to be on mission.
