Job Description

Deadline for Applications

May 31, 2026

Hardship Level (not applicable for home-based)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate Type

Internship

Target Start Date

2026-07-01

Terms of Reference

The Administrative Intern, under the supervision of the Head of Administration, supports the Administration and HR teams in daily administrative and records management activities.
The role includes organizing, classifying, digitizing, and maintaining administrative records in both physical and electronic formats, as well as supporting filing systems and document control processes. The Intern will also assist in updating staff files, maintaining accurate documentation, and providing general administrative support to ensure smooth office operations.
The ideal candidate is highly organized, detail-oriented, and interested in administrative work. S/he should have strong computer skills and the ability to handle confidential information with discretion.
Duties and responsibilities
- Organize, classify, and maintain administrative and staff records (physical and electronic).
- Support digitization, scanning, and indexing of documents for electronic filing systems.
- Support the archiving of recruitment-related documentation.
- Assist in the management and archiving of contract extensions and ensure accuracy of related trackers.
- Liaise with UNDSS for staff access badge processing and updates.
- Verify and reconcile medical invoices with partner clinics for validation purposes.
- Provide general administrative support to the Administration and HR teams.
- Ensure confidentiality and proper handling of sensitive information.
- Perform any other related duties as assigned by the supervisor.
Desirable qualifications and skills
- Strong organizational skills and attention to detail
- Good computer skills, including MS Office and document management systems
- Interest in administrative work and records management
- Ability to handle confidential information with discretion
- Ability to work in a structured and multicultural environment