Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Placing women's rights at the center of all its efforts, the UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors

UN Women SL is seeking a Project Clerk to provide administrative, project management, monitoring, evaluation, and reporting support for the project “Empowering Communities Through Gender-Responsive Local Governance: Building Institutional Capacity for Inclusive Service Delivery.” This is a three-year project, funded by the Embassy of Iceland, and will be implemented from 1 December 2025 to 31 December 2028. The project operates across five districts with a total budget of USD 1.8 million. The overarching objective of the project is to ensure that all women, youth, and girls particularly those from vulnerable and marginalized groups have equitable access to quality services, resources, and opportunities within their local communities. Through strengthened, gender-responsive local governance systems, the project aims to enable beneficiaries to meaningfully participate in and benefit from social and economic life in the targeted districts.

The incumbent will be reporting to the CO Monitoring, Evaluation and Reporting Officer and work in collaboration with the project team in delivering the project activities.

Duties/Responsibilities

Provide administrative and logistical support to the formulation and management of programmes  

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;  
• Provide administrative support to the executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances;  
• Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations; and  
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;  
• Make travel arrangements for the Programme Team, including travel requisitions and claims;  
• Draft minutes in meetings, as delegated;  
• Assemble briefing materials and prepare powerpoint and other presentations, in collaboration with the Programme team; and 
• Organize and coordinate filing of documents; maintain mailing lists.  

Support to program monitoring, evaluation and reporting

• Assist in conducting routine monitoring and supervision of programme activities and budgets at national and sub-national levels using UN Women monitoring tools and approaches.
• Support to drafting monitoring mission reports, activity reports, and summaries of key programme achievements and results.
• Conduct routine data entry, cleaning, validation, and basic analysis related to programme implementation (e.g., participant data, outputs delivered, trainings conducted), ensuring sex-, age-, and location-disaggregated data where applicable.
• Maintain trackers for actions, deliverables, indicators, and deadlines, ensuring regular updates and accuracy.
• Assist in the generation and organization of data required for impact evaluations, baseline/end line studies, and learning reviews.
• Provide administrative support in the evaluation of the programme

Facilitation of knowledge building and knowledge sharing: 

• Provide administrative support to the organization of trainings for the office personnel and partners on programme and operations related issues.  

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Supervisory/Managerial Responsibilities: 

He/She will be reporting to the CO Monitoring, Evaluation and Reporting Officer. The incumbent will work in collaboration with the Project Manager, Finance Associate, Procurement Associate and other key project stakeholders including RPs, line ministries especially the M&Es across the ministries. 

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Ability to gather and interpret data, reach logical conclusions, and present conclusions and recommendations 
• Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality 
• Knowledge of social media and communication strategies and methods 
• Good event planning skills 
• Ability to communicate project results effectively across teams 
• Knowledge of result based management 
• Knowledge of program management, monitoring, evaluation and reporting
• Good analytical skills including data generation, analysis and management skills
• Use of ICT-based tools in data collection and visualization 
• Knowledge and understanding of UN system and familiarity with inter-governmental processes.

• Strong knowledge of gender equality and women's rights issues, political science, law, and development

  Education and certification

• Completion of secondary education is required;
• Bachelor’s degree in Development Studies, Business Administration, project management, Monitoring and Evaluation, statistics or related field is required

Experience

• At least 3 years of progressively responsible work experience in Project management, Monitoring, Evaluation and Reporting  
• Experience in project management, Monitoring, Evaluation and Reporting is required.
• Experience in administrative management is required
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Experience in Data analysis and visualization is desirable
• Experience in gender equality and women’s empowerment is desirable.

• Experience in knowledge management especially in the design of project brochures, factsheets, project briefs, presentations 

  Language

• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.