Under the supervision of the Regional Finance Manager, the Finance & Admin Officer will play a critical role in supporting the financial, and administrative, functions of the LWF Syria program. This role requires a well-rounded individual with strong finance experience, effective communication skills, and the ability to work collaboratively with field partners. The Officer will be responsible for overseeing financial reporting, conducting financial verifications, and managing admin and HR-related tasks to ensure smooth operations in Syria. This position will also involve coordinating logistics and supporting day-to-day operational management.

 Finance Responsibilities:

·      Ensure timely and accurate processing of financial transactions in compliance withLWF policies and donor requirements.

·      Assist with monthly financial reports, financial records documentation, and audits.

·      Assist the Regional Finance Manager in preparation of monthly and other financial reports due to LWF Geneva and donors and update of report templates.

·      Monitor cash flow, budgets, and expenses; assist in budget preparation and reporting.

·      Conduct financial verifications, reviews, and audits of partner reports.

·      Provide financial training and capacity-building for local partners.

·      Prepare reconciliations, financial statements, and donor reports.

·      Review partner expenditure forecasts, cash requests, and financial reports.

·      Liaise with the Regional Finance Manager on sub-award reconciliations and payment requests.

·      Verify expense vouchers and ensure all are properly documented and approved.

·      Reconcile cash and bank statements, ensure bank balance monitoring, and report cash flow status.

·      Maintain accurate JV entries and update exchange rates in SAGE.

·      Supervise the electronic and physical filing system for finance documents.

·      Verify accrued expenses and intercompany accounts; reconcile staff cash advances.

·      Ensure accounting records are entered into SAGE daily.

·      Ensure daily system back up -Data Dump into the accounting System (SAGE). 

·      Conduct field visits for financial monitoring and compliance assessments.

·      Support external and internal audits, monthly BVAs review, and other reporting requirements.

·      Provide backup for the Regional Finance Manager in his/her absence.

·      Assist in pre-award assessments, sub-grant reviews, and financial compliance for partner organizations.

·      Assist in training partners on LWF finance policies and systems; conduct financial monitoring visits.

·      Carry out other finance-related tasks as requested by the Regional Finance Manager.

Admin Responsibilities:

·      Support with the recruitment cycle by arranging interviews, checking references, and preparing new employee paperwork.

·      Ensure recruitment files are completed, processed regularly, and maintained to meet audit requirements.

·      Assist in onboarding new hires by conducting orientations and ensuring they are fully inducted into the organization using induction materials and policies.

·      Maintain and update employee records, including documents related to the employee lifecycle such as warning letters, end-of-service, social security, and insurance, while also preparing accurate monthly payrolls for the Syria office, including calculations for taxes, allowances, and benefits.

·       Oversee program logistics, including transportation, accommodation, inventory management, and facility operations, as well as supporting procurement processes in coordination with the procurement team and in compliance with the LWF Procurement Manual, petty cash, and advances to ensure compliance and timely delivery of goods and services.

·      Do quality control for all supplies ordered and delivered.

·      Ensure good relationships are established with local suppliers.

·       Support contract preparation and follow-up with suppliers.

·       Monitor delivery of goods/services and verify supporting documents prior to payment.

·       Support asset registration and inventory management in coordination with logistics.

·      Ensure proper use and maintenance of all ICT equipment, including a follow-up on regular servicing of all ICT equipment.

·      Organize/provide logistics & administrative support in the field of communication, transport, compound security, security budget and any other aspect related to security implementation.

Security responsibilities:

·       Ensure compliance with LWF security policies and procedures
·       Support implementation of security measures in coordination with the Security Focal Point.
·       Participate in security briefings and report incidents as required.

 Professional Standards

The LWF and LWF workers must adhere to the values and principles outlined in the Code of Conduct as well as the Core Humanitarian Standard and relevant LWF policies such as Protection from Sexual Abuse, Exploitation and Harassment (PSEAH), Child Protection and Gender Justice Policy. The staff member must conduct himself/herself both professionally and personally in such a manner as to bring credit to the LWF and to not jeopardize its humanitarian mission.

 Work Experience

·      BA in Finance/Accounting or equivalent subject.

·      At least 5 years of work experience in Finance and Accounting, of which 2 years with an INGO or LNGO with best practices Supporting Syria or in Syria

·      Familiarity with basic HR and administrative tasks, including managing personnel files, logistics and procurement in challenging contexts.

·      High level of proficiency in written and spoken English.

·      Familiarity with financial software (SAGE or any other financial systems.) 

·      Proficiency in understanding of cash management, budget tracking, and compliance.

·      Excellent working knowledge of Microsoft Excel, Word and Outlook  

·      Competent with administrative tasks.
Skills:

·      Good Communication & Interpersonal skills.

·      Good culture awareness & Sensitivity.

·      Proven ability to work independently and to meet tight deadlines.

·      Service oriented; actively looking for ways to help people.

·      Respect for confidentiality and reliability to keep information safe when needed.

·      Strong Organizational & Positive work attitude and team player.

·      Confidence, strong personality & sound professional judgment.

Important Considerations:

·      This position is open to candidates who have the legal right to work in the Syria Arab Republic. Please note that we are unable toprovide work permits or visa sponsorships for this position.

·      LWF is an equal opportunities employer and aims to have staff diversity and therefore all candidates who meet the job requirement are encouraged to apply.

·       This position is upon fund approval.

·