Org. Setting and Reporting

OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. This position is located in the Humanitarian Financing Unit (HFU) of OCHA Regional Office for Asia and the Pacific (OCHA ROAP), based in Bangkok, Thailand. (OCHA ROAP), of which its objective is to provide all related humanitarian financing services, both through remote support and physical deployment, to all OCHA offices across the Asia Pacific region. The incumbent reports to Humanitarian Affairs Officer (Head of HFU), OCHA ROAP.

Responsibilities

Under the direct supervision of the Humanitarian Affairs Officer (Head of HFU), and overall supervision of the Head of office, the incumbent is required to perform the following functions: 1. Ensures Implementation and contributes to development of financial and Project management strategies, and adapts processes and procedures focusing on achievement of the following results: i) Develop and maintain country SOPs regarding administrative and financial workflows of HF in all countries covered by the APHF, ii) Ensure financial revision of project applications and project budgets for quality control and compliance to the HF guidelines (including budgetary procedures in line with HF budget review criteria), iii) Provide guidance on Humanitarian Financing and administrative procedures and guidelines to partners on applications to clarify requirements for accessing grants and iv) Conduct market cost survey for items commonly purchased under Humanitarian Financing projects. 2. Ensures the Projects’ financial management of Projects focusing on achievement of the following result: i) Review project budgets to determine “normal costs and variations” in project expenditure areas to be determined, and ii) Review requests for project amendments and revisions of projects and provide recommendations to the Head of Humanitarian Financing Unit particular in budgetary aspects. 3. Ensures proper Control of accounts and Humanitarian Financing reports focusing on achievement of the following results: i) Track, collect and review final financial reports from relevant recipient organizations to ensure accuracy and compliance with Humanitarian Financing guidelines and provide feedback to partners, ii) Liaise with auditors for project audits; review audit reports, communicate audit findings to partners, ensure that comments on the draft audit reports are satisfactorily addressed by implementing partners; finalize final disbursements or requests for refunds; and facilitate project close-out in close coordination with the Head of Humanitarian Financing Unit and the OCHA Administrative Services Branch at the HQ level, iii) Develop, maintain, and update a database to support cost effectiveness analysis of Humanitarian Financing project proposals, iv) Prepare and update numerical and narrative reports detailing Humanitarian Financing performance, and v) Reconcile and coordinate HQ-level records and the Fund’s field records (on project performance and financial data/information) to produce reports and updates. 4. Ensures facilitation of knowledge building and knowledge sharing in the Humanitarian Financing and support to all stakeholders on financial matters focusing on achievement of the following results: i) Support monitoring and evaluation visits to project sites in any country under the Asia and the Pacific Humanitarian Financing Unit if necessary, ii) Conduct Financial and administrative partner visits as per SOP and Humanitarian Financing Guidelines, iii) Maintain all related files updated and share information with colleagues, and iv) Perform other duties as required by the Head of Humanitarian Financing Unit and the Head of Office, ROAP.

Competencies

• Professionalism: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Able to analyze and interpret data in support of decision-making and convey resulting information to management. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in project management, development studies, international relations, public administration, economics, accounting or a related field is required. A relevant first-level university degree in the above fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

A certificate or diploma in financial management is desirable.

Work Experience

A minimum of 2 years (or 4 years if graduated with a first-level university degree) of experience in areas of grant and/or programme management, humanitarian affairs, humanitarian emergencies, donor relations, monitoring and evaluation, communication and reporting, budget management and/or administration-financing is required. Experience in humanitarian financing, e.g., grant management, fundraising, and donor relations for humanitarian programmes is required. Experience in handling web-based management systems and ERP financials, preferably PeopleSoft is desirable. Experience in humanitarian assistance is desirable. Experience with a UN agency and or an international NGO is desirable.

Languages

Assessment

Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.

Special Notice

Candidates must be Thai nationals. Appointment against this post is on a local basis; candidates shall be Thai nationals and will be recruited in the country or within commuting distance of the ESCAP office. If no suitable local candidate is identified, Thai nationals residing elsewhere may be considered, in which case the candidate would be responsible for any costs related to travelling and relocating to Bangkok in the event of an employment offer. Locally recruited General Service staff members applying for this post must meet the minimum requirements, including academic qualifications and years of relevant experience. Relevant experience in the General Service category at G-6 and G-7 levels may count towards experience requirements. The initial appointment is for a period of one year. Extension of appointment is subject to satisfactory performance and availability of funds. Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.