Contracts Specialist (Reserve list)

Description

This job requisition within the Contracts Department is intended to build a reserve pool of Contracts Specialist, potentially to fill a number of positions, at ESTEC, to be confirmed during the course of 2026 or 2027. The Contracts Department is part of the Directorate of Commercialisation, Industry and Competitiveness and is organised into various divisions and services in support of ESA’s programme directorates.

You will support the tender actions and resulting contracts/cooperative agreements assigned to you and falling within the specific field of competence of the service In this framework, you will directly advise the initiating authorities with regard to legal and procedural matters under the supervision of the relevant ESA Contracts Officer and you have a hierarchical reporting line to the Head of the relevant Contract Service. This secures, the appropriate level of independence to ensure impartiality, transparency, and compliance with the tendering and contracting process.

As a Contracts Specialist, your field of competence will extend to procurement actions mainly in open, restricted and non-competitive tenders with a limited financial liability level and under the supervision of the responsible Contracts Officer or Head of the relevant Service.

Duties

Under the guidance of the assigned Contracts Officer or Head of Service, you contribute to tendering and contracting activities (including cooperative agreements) with an emphasis on preparation, coordination, and compliance.

Your tasks and responsibilities will include:

• Preparing the assigned elements of the tender action, contract and cooperative agreement documentation in close cooperation with the technical services;
• Providing guidance for application of the relevant, up-to-date legal and industrial policy measures throughout the tendering and contractual implementation processes;
• Organising and coordinating with all relevant ESA-internal stakeholders as assigned, at all stages of procurement, including the issuing of the invitations to tender, participating in the evaluation of proposals or, where relevant, ensuring that the proposals are duly evaluated and that the contract or cooperative agreement is negotiated and formalised with the selected economic operators;
• Monitoring the implementation of the contracts and cooperative agreements under your responsibility in accordance with the applicable contractual provisions, and industrial policy rules, including the negotiation of all amendments to the contract and supporting the eventual termination;
• Support the Contracts Officer in the implementation of major contracts, including the negotiation of the amendments to such major contract and, if relevant, the eventual termination;
• Building a relationship of trust with the Technical Officers and relevant teams, including the Financial and Project Controllers, advising them on tendering-/contracting-related matters within your realm of competences;
• Ensuring compliance with the relevant Key Performance Indicators (KPIs) and innovation of procurement processes with a view to improving the time to contract;
• Promoting awareness and understanding of ESA’s tendering and contracting processes to the relevant stakeholders;
• Dealing effectively with all assigned administrative, contractual, legal, and industrial issues arising, involving regular and direct interaction with industrial counterparts.

Technical competencies

Behavioural competencies

Result Orientation
Operational Efficiency
Fostering Cooperation
Relationship Management
Continuous Improvement
Forward Thinking

For more information, please refer to ESA Core Behavioural Competencies guidebook

Education

Vocational qualification (EQF level 5) in a relevant discipline is required for this post.

Additional requirements

Additionally, you should have:

• relevant professional experience in contracts and/or public procurement gained in a public administration setting or in an international organisation, business, or a specialised law firm;
• excellent communication skills, both oral and written;
• a customer focus, with sound judgement in solving problems;
• discretion and integrity;
• the ability to interact with multiple international actors and to work collaboratively in a team to achieve organisational goals;
• operational efficiency, including excellent planning and organisation skills and the ability to manage several tasks efficiently in parallel;
• the ability to perform consistently, even under pressure;
• the ability to use IT tools, including those for the performance of administrative tasks;
• the ability to understand and formulate contractual and legal texts in French and/or English.