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Introduction

Country: Philippines

Description of the Assignment:

General Information
Job Title	National Consultant for the Development of the Revised National Evaluation Policy Framework Operations Manual
Brand	UNDP Philippines
Duty Station	Manila, Philippines
Contract Duration	42 spread from April 2026 to 30 September 2026
Type of Contract	Individual Consultant
Languages Required	English, Filipino

a. A gap analysis of the provisions of DEPDev–DBM Joint Memorandum Circular No. 2025-02 against existing evaluation workflows and practices, including a diagnostic matrix identifying areas that lack operational clarity, overlap with existing processes, or require additional procedural guidance.

b. A proposed methodological approach for developing the Revised NEPF Operations Manual, including:

i. Process-mapping methods to define key steps, decision points, responsibilities, and indicative timelines; and

ii. Proposed consultation and validation activities involving the NEPF Steering Committee, NEPF Technical Committee, the Evaluation Secretariat, oversight agencies, and implementing agencies across sectors.

c. A detailed workplan and activity timeline, including the proposed set of stakeholders to be engaged and the data collection or consultation tools to be used.

d. A proposed structure and content framework for the Operations Manual, presented as an annotated outline that explains the logic, sequencing, and intended users of each major section.

e. An assessment of key assumptions, risks, and mitigation measures, as well as proposed coordination and quality-assurance arrangements among the Consultant, DEPDev as Secretariat, UNDP, and other key stakeholders.

The Inception Plan, particularly the proposed approach, shall be presented for discussion and concurrence with DEPDev and UNDP prior to implementation.

a. Coordinate consultation sessions with stakeholders. DEPDev will provide support in securing necessary endorsement letters for coordinating with identified stakeholders.

i. A minimum of eight (8) and a maximum of ten (10) consultation sessions shall be conducted using in-person, remote, or hybrid modalities as appropriate, covering both initial inputs and final validation.

ii. At least one validation session with key NEPF stakeholders shall be included to inform final revisions to the Operations Manual.

b. Facilitate and document all consultation sessions relevant to the development of the Operations Manual, including the preparation of attendance records, meeting notes, recordings where appropriate, and a synthesis of key inputs and issues raised.

c. Prepare the draft Operations Manual based on the approved Inception Plan and consultation results. The draft shall cover, at a minimum:

i. Operational and procedural guidance for implementing the Revised NEPF, including governance and institutional arrangements among the NEPF Steering Committee, NEPF Technical Committee, Evaluation Secretariat, implementing agencies, and agency evaluation units;

ii. The process for formulating the National Evaluation Agenda;

iii. Guidelines and procedures for the preparation and submission of Agency-Based Evaluation Agendas;

iv. Monitoring and reporting arrangements for evaluation outputs, with attention to how evaluation results feed into the public sector management cycle, including budgeting considerations for evaluation and related activities, consistent with applicable laws on data use, ownership, and propriety;

v. Process maps for each major workflow, clearly indicating responsible entities, timelines, and required outputs; and

vi. A consolidated list of required documents and standard forms referenced in the Operations Manual.

vii. A case study sample based on emerging data trends and consultations

3. Validation and Finalization of the Operations Manual

a. Presentation of the draft Operations Manual to relevant stakeholders for review and validation, following the review cycle defined under Section V of the TOR on Institutional Arrangements.

b. Revision of the draft to ensure alignment with DEPDev–DBM Joint Memorandum Circular No. 2025-02 and applicability across sectors and agencies.

c. Submission of the final package in formats suitable and can be easily used for professional design and layout, including:

i. A complete Operations Manual that is print-ready, and with minimal layout;

ii. An Executive Summary providing a concise overview of the Manual;

iii. A presentation deck for agency orientation or rollout;

iv. A draft NEPF Steering Committee Resolution for the approval and adoption of the Operations Manual; and,

v. A complete comments matrix as referred to in Section V, Item 4 of this TOR.

4. Coordination and Progress Reporting