The Position:

Under the supervision of an Administrative Associate, the incumbent is accountable for operational support and clerical services to assist in the smooth running of the office to which assigned. The accountabilities/key results expected are:

• Operational Support
• Secretarial Support

These duties are generic and thus not all inclusive nor are all duties carried out by all Office Assistants at this level
 

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

OPERATIONAL SUPPORT: The Office Assistant supports higher-grade Associates/Assistants in the provision of general office and facility operational support. Accountabilities typically include receiving, sorting, and distributing physical correspondence and documents; supporting printing, photocopying, scanning, binding, and filing of official documents; assisting with the organization and maintenance of office storage and archives; supporting basic office maintenance activities; reporting any facility, furniture, or equipment issues requiring repair; assisting with the movement of office furniture and equipment when required; and maintaining adequate stock levels of stationery, cleaning materials, and office supplies through regular physical counts.

OFFICE SUPPORT: Office Assistants at this level provide the full range of non-technical clerical and office services support to office staff. Accountabilities typically include preparing meeting rooms and offices for official use; supporting the physical preparation of  meeting materials; maintaining orderly filing and archiving systems for hard-copy records; supervising and coordinating daily cleaning activities with the contracted cleaning company to ensure cleanliness and hygiene standards are met; performing regular cleaning, stationery, and consumables inventory counts; supporting periodic physical asset verification exercises; notifying the Administrative Associate/Assistant of any asset movement, loss, damage, or required repair; and supporting logistics and office setup activities as required.

MANAGERIAL FUNCTIONS: The The Office Assistant is accountable for integrity, transparency, and equity in the personal use and handling of assigned UNFPA resources, including office equipment, furniture, stationery, and supplies. Ensures proper care, appropriate use, and timely reporting of any damage, loss, relocation, or maintenance needs of UNFPA assets and facilities, in line with organizational policies and procedures.

Qualifications and Experience: 

Education:  

• Secondary school education is required.
   

Knowledge and Experience: 

• At least two (2) years of general office and/or clerical experience.
   

Languages: 

• Excellent written and verbal communication skills in Arabic. Working knowledge of English is desirable.
   

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.