Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates as well as external women candidates are considered as first-tier candidates.

Organizational Context and Scope

Organizational Context and Scope 

1. Identify potential and realistic funding opportunities among government and non-government donors, including the private sector, review calls for proposals and collect donor information, in line with IOM Denmark action plan. Draft donor profile and guidance notes on donor priorities and assist with developing approaches that expand the IOM donor base, contributing to CO resource mobilization strategic plan.

2. Contribute to programme and project development through drafting, reviewing and refining concept notes, project proposals and annexes, ensuring alignment with emerging trends, organizational strategies and donor priorities, in close coordination with relevant Programme Managers, Country Offices (COs), Regional Offices (RO) and HQ.

3. Coordinate the endorsement process for concept notes, project proposals and revisions with relevant IOM Country Offices (Cos), Regional Office (RO) and HQ, ensuring compliance and consistency with donor guidelines and priorities. 

4. Provide technical and administrative support for the drafting of donor agreements, LEG endorsements, and signature of agreements, in line with IOM and donor guidelines. 

5. In support of knowledge management, maintain accurate, updated and pertinent records of all correspondences, project development and donor and institutional reporting files, and related information in IOM’s relevant software application. 

6. Contribute to information management including awareness raising and visibility, press releases, website updates and other relevant information-sharing materials in close coordination with media and communications.

7. Draft and coordinate ad-hoc briefing notes, Talking Points (TPs), flash updates and statistics relevant to IOM Denmark’s as required, including on request of the Regional Office (RO) and HQ, in close coordination with relevant Programme Managers.

8. Provide regular overview of reporting schedule across Danish funded projects. In close coordination with relevant Programme Managers and COs, coordinate draft donor reports for Danish counterparts in line with IOM policies, standards and internal procedures, as needed.

9. Support capacity building and training activities in the field of programme development, donor and institutional reporting and support the roll-out of the SRF for CO’s staff through workshops and seminars, in close coordination with the Monitoring and Evaluation Officer

10. Coordinate the elaboration and dissemination of reports for donors, government and other relevant stakeholders ensuring timely submission and compliance with donor and IOM requirements. Under COM’s guidance, support liaison and coordination with government entities, implementing partners, civil society, and other stakeholders.

11. Provide the supervisory support to the Resettlement programme / and other activities in Denmark, as assigned, in line with IOM’s policies and procedures, as well as donor requirements

12. Act as entry point for coordination of IOM DK contributions to Institutional exercises (strategies, action plans, IQ, etc.) in coordination with PMs and project teams as needed

13. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• Master’s degree preferably in Political of Social Science, International Relations from an accredited academic institution with minimum four years of relevant experience; or,

• Bachelor’s degree, preferably in Political Social Science, International Relations from an accredited academic institution with minimum two years of relevant experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Previous experience in the field of migration management, project design and management, incl implementation, administrative and financial management. 

• Proven ability in fundraising and public relations, as well as in liaising with government authorities, UN agencies and institutions and think tanks.

• Ability to draft documents clearly and concisely.

• Ability to supervise staff and coordinate administrative activities.

• Excellent communication and negotiation skills; personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking.

• Ability to work effectively and harmoniously with colleagues from various cultures and professional backgrounds.

Skills

• In depth knowledge of the Government of Denmark’s migration policies and priorities and other strategic actors working on relevant migration issues in Denmark.

• Knowledge of the UN, bilateral donor programming and the European Commission’s funding opportunities in Europe.

• Work experience in Denmark on migration, in partnerships with relevant actors.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, For this position, fluency in Danish and English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies