Team Assistant
| Job #: | req35267 |
| Organization: | World Bank |
| Sector: | Administration/Office Support |
| Grade: | GB |
| Term Duration: | 3 years 0 months |
| Recruitment Type: | Local Recruitment |
| Location: | Port Moresby,Papua New Guinea |
| Required Language(s): | English |
| Preferred Language(s): | Tok Pisin |
| Closing Date: | 2/2/2026 (MM/DD/YYYY) at 11:59pm UTC |
Description
Duties and accountabilities: Preference will be given to local talent, that is, applicants that are authorized to work in the duty station for any employer. Internal applicants may apply per existing guidelines.Do you want to build a career that is truly worthwhile? The World Bank Group is a unique global partnership of five institutions driven by a bold vision to create a world free of poverty on a livable planet. As one of the largest sources of funding and knowledge for developing countries, we help solve the world’s greatest development challenges. When you join the World Bank Group, you become part of a dynamic, diverse organization with 189 member countries and more than 120 offices worldwide. We work with public and private sector partners, invest in groundbreaking projects, and use data, research, and technology to bring tangible and transformative change around the globe. For more information, visit www.worldbank.org VPU Context: The World Bank's office in Port Moresby has approximately 47 staff and is managed by a Divisional Director covering Papua New Guinea (PNG), Solomon Islands and Vanuatu. The World Bank’s active projects in PNG include a broad range of investments focused on sectors such as road maintenance and rehabilitation, agriculture, urban youth employment and skills development, energy, nutrition, health and education. In addition, the World Bank is providing analytical and advisory support to the government of PNG focused on Health, Education, Child Nutrition, Agri-Food System Transformation and a Public Finance Review The Word Bank office in Port Moresby is seeking a dynamic and self-motivated candidate to join the team. The selected candidate will provide administrative and logistical support to World Bank team members and country management staff to deliver high quality analytical and advisory services and support to the Government to implement projects.
Administrative support
• Provide administrative support for the preparation and implementation of World Bank activities according to World Bank procedures, this may require seeking support and guidance from various departments within the World Bank
• Support visiting mission team members including scheduling meetings and appointments with external and internal stakeholders,
• Provide administrative support for procurement, payment processing, and contract management in line with World Bank policies.
• Assist with travel arrangements for staff and visiting mission teams, including visa processing, ticketing, accommodation, and transport and review statement of expenses.
• Incorporate editorial changes in project-related documents and assist with circulation and approvals.
• Provide support monitoring team budgets and project milestones
• Organize meetings, workshops, and events, including undertaking logistics and coordination with vendors and participants.
• Maintain office records, files ensuring accuracy, confidentiality, and compliance with World Bank procedures.
• Draft routine correspondence, and meeting minutes as required.
• Ensure necessary clearances are obtained and forwarded in a timely manner to the Division Director for signature.
• Perform other administrative tasks assigned by the Division Director or designated supervisor.
• Ensure clear communication with all stakeholders
Time management
• Proactively manage conflicting priorities and ensure optimal use of teams and meeting resources.
• Monitor deadlines for key deliverables and follow up on outstanding tasks
Logistic Planning and Data Management
• Liaise with vendors, service providers, and internal teams to ensure all logistical arrangements are in place and meet World Bank standards.
• Prepare and process travel authorizations, expense claims, and related documentation in compliance with World Bank procedures.
• Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports.
• Maintain up-to-date filing system (both paper and electronic) for project files, reports, general communications etc.
• Retrieve data from various sources and compile information for use by the Division Director and/or the Country Management Unit (CMU) as may be relevant
• Maintain a sector relevant database of contacts for PNG
• Create and maintain standard distribution lists for each project
• Disseminate in a timely manner the internal and external distribution of correspondences to concerned parties and ensure proper electronic filing.
Selection Criteria
• Prior work experience in bi-lateral or multi-lateral donor organization/s in PNG highly desirable• High school diploma with 5 years of relevant experience or equivalent combination of education and experience• Demonstrated proficiency in Microsoft applications at an intermediate level such as Word, Excel and PowerPoint. Familiarity with AI will be an advantage • Effective time management and organizational skills and ability to produce high quality work under pressure. • Demonstrated initiative and resourcefulness. • Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment. • Ability to draft routine correspondence and edit materials using proper grammar, punctuation and style. • Ability to adapt to changing business needs by continuous learning/training.
WBG Culture Attributes:
1. Sense of urgency: Anticipate and quickly respond to the needs of internal and external stakeholders.
2. Thoughtful risk-taking: Challenge the status quo and push boundaries to achieve greater impact.
3. Empowerment and accountability: Empower yourself and others to act and hold each other accountable for results.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
