Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. The consultant will be reporting to Title, and will be supported by Title, who will be the point of contact on the contract and payment issues. UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has five key programme priorities: (1) Intgrated Programming and Localization, (2) Women’s movement building through core grant making; 3) Policy and Research; 4) Economic Resilience and Private Sector and 5) Coordination, Access and Humanitarian Response. UN Women Afghanistan operates through its main office in Kabul and five sub-offices located in the provinces of Balkh, Bamyan, Herat, Kandahar and Nangarhar. The Women’s Civil Society programme responds to this urgent situation. It aims to safeguard and strengthen Afghan women’s organizations as essential actors for the protection of women’s rights, gender equality and access to livelihoods. The project is fully aligned with the United Nations Strategic Framework for Afghanistan (2023–2027) and the UN Women Afghanistan Strategic Note (2023–2027), contributing to the joint priorities on Economic Opportunities and Resilient Livelihoods and Social Cohesion, Inclusion, Gender Equality, Human Rights and Rule of Law.

Under the guidance and direct supervision of the WCSO Programme Manager, the Programme Support Consultant will provide operational support and guidance particularly in execution of procurement services within the WCSO team, ensuring compliance, effectiveness, transparency, and integrity. The consultant works in close collaboration with the operations, programme and project teams in the Regional Office and UN Women Afghanistan Office on daily procurement functions, resolving procurement-related issues and e-filing system in procurement unit as well as provide administrative, operational and logistical support to the WCSO Programme Unit. 

Description of Responsibilities /Scope of Work

The consultant will work under supervision of the WCSO Programme Manager of UN Women Afghanistan to ensure delivery of following tasks.

1. Support on Operational Support for Financial Management of WCSO Partners

• Support the processing and tracking of WCSO partners installments in compliance with UN Women Financial Rules and Regulations, ensuring timely disbursement of funds.
• In coordination with ACO Finance, support monthly payments for WCSO Programme consultants and reimbursements.
• Support in maintaining and updating financial trackers for partners installments and expenditure monitoring.
• Participate in the financial verification of final reports of WCSO partners and assist in closing grants, including
• reconciliation of expenditure and final balances.
• Assist in the coordination of financial data across WCSO partner agreements to support reporting requirements

1. Support on Operational and Administrative Transactions for the WCSO Progamme Unit

• Support and coordinate procurement and contract management processes for the WCSO programme in coordination with ACO Procurement Unit.
• Review and update procurement logs with link to e-filing of contracts, POs, travels, vendors and procurement related documents in SharePoint system.
• Assist in reconciliation and review of PO balance on monthly basis.
• Consolidate monthly and yearly data of aging POs to be closed or continued.
• Draft programme budgets for events, training and workshops organizing by the WCSO unit.
• Draft and coordinate HR extensions including all documentation as required by the ACO HR Unit.
• Support logistical and administrative tasks for the unit including events and retreats.
• Perform other administrative tasks as assigned by supervisor.

1. Coordination of Workflow Process for the WCSO Programme Unit

• Assess the existing workflow processes and propose the new workflow process specifically for the WCSO unit.
• Support the development of knowledge products including one-pager instructions, step-by-step and checklist for specific operational processes including financial disbursements for partners, procurement processes, etc.
• Support the training and overview sessions of SOPs and systems to staff and partners as required.

1. Mentorship to WCSO Programme Unit on Operations.

• Provide mentorship to WCSO staff on operations and administrative issues.
• Ensure staff have knowledge and skills to support WCSO partners on financial management and operational support.
• Train staff on logistical and administrative support for all events

Consultant’s Workplace and Official Travel

This consultancy is home-based assignment which will start from 1 January – 31 December 2026. The consultant will provide remote support to the WCSO Programme Unit as stipulated in the Scope of Work. The consultant may be requested to travel to UN Women Afghanistan or other location for official trainings/missions. Travel Authorization and arrangement will be managed by UN Women Afghanistan Country Office in compliant with The Duty Travel Policy.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Operational activities and processes
• Administrative and procurement activities
• Web-based management systems (ERP and Atlas)
• Training and presentation
• Reporting and good data analysis skills

IV. Required Qualifications

Education and Certification:

• Master’s degree or equivalent in Business Administration or related field is required.
• A first level of university degree in combination with two additional years of qualifying experience may be accepted.

Experience:

• At least 1 years of work experience in procurement, administrative or programme support is required.
• Experience in the usage of computers and office software packages (MS Work, Excel, Power Point, etc.) is required.
• Experience in web-based management systems or enterprise resource planning (ERP) system similar to Quantum is required.
• Work experience in the UN system is desirable.

Languages:

• Fluency in English is required.

Working knowledge of another official UN language is an desirable.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.