The Position:

The Supply Chain Associate is located in the Country Office (CO)  Manila,  Philippines and under the overall guidance of the International Operations Manager, reports directly  to the Procurement Associate . Internal contacts include the International  Operations Manager, the Operations Team, the Programme Team, and the Sub-Office team.  For international procurement, the Supply Chain Associate works closely with SCMU. 

The  Supply Chain Associate also interacts with the members of the inter-agency Procurement  Task Team under OMT. External contacts are mainly involving suppliers, this includes being  responsible for the negotiation with suppliers. In close collaboration with the Logistics & Warehouse Assistant, processing custom clearance involves external contacts with the Government  partners concerned (Department of Finance, Bureau of Customs, Department of Foreign  Affairs). 

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals. 

In the Philippines, UNFPA is implementing its five-year 9th Country Programme 2024- 2028. The 9th CP is tightly aligned with the mid- and long-term development goals of the Philippines and Ambisyon Natin 2040, as well as the global Agenda 2030 including the Sustainable Development Goals (SDGs).

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose: 

Under the guidance and supervision of the Procurement Associate , the direct  supervisor, the Supply Chain Associate ensures execution of transparent, policy and  procedure compliant, and efficient procurement and supply chain services and processes in the CO. The  Supply Chain Associate promotes a client-focused, quality and results- oriented approach in  the CO. 

The Supply Chain Associate works in close collaboration with the Operations, Programme  staff in the CO, Sub-Office and UNFPA Supply Chain Management Unit for resolving complex supply chain-related issues  and information exchange. 

You would be responsible for:

Supply Planning and Coordination

• Support supply planning processes in coordination with programme, operations, and procurement staff to ensure timely delivery of programme and operational supplies.
• Assist in forecasting, monitoring, and managing supply requirements based on approved work plans and budgets.
• Coordinate with implementing partners, field offices, and government counterparts for effective distribution and delivery of supplies.

 Procurement and Logistics Support

• Assist in the preparation of requisitions, verification of funding, technical evaluations, and certification of invoices in compliance with UNFPA procedures.
• Coordinate inbound and outbound shipments, including customs clearance, freight forwarding, and liaison with vendors and authorities.
• Support contract management activities by tracking supplier performance and delivery timelines.
• Prepare and maintain shipping, clearance, and distribution documentation (e.g., waybills, goods receipt notes, delivery reports).

 Inventory, Assets, and Warehouse Management

• Maintain accurate and up-to-date inventory and asset records in UNFPA systems; ensure barcoding, tagging, and compliance with UNFPA asset management policies.
• Monitor stock levels, consumption trends, and replenishment requirements; prepare periodic inventory and stock reports.
• Conduct receiving and inspection formalities for incoming goods and coordinate the return of damaged or defective items.
• Support warehouse operations, ensuring proper storage, handling, and dispatch of supplies.

 Supply Chain Data, Reporting, and Systems

• Generate and analyze supply chain and inventory reports, including pipeline monitoring, delivery performance, and stock status.
• Support data entry, verification, and migration in supply chain and asset management databases (e.g., Quantum, FACS, or equivalent systems).
• Assist in the collection, visualization, and dissemination of supply data for planning, decision-making, and audit purposes.

 Compliance, Risk Management, and Capacity Building

• Ensure compliance with UNFPA supply chain policies, procedures, and internal controls.
• Support the implementation of the CO’s supply chain risk management plan and follow up on audit recommendations.
• Facilitate knowledge sharing and capacity building for CO and partner staff on supply and asset management procedures.

 General Administration

• Provide administrative and technical support to supply and logistics functions.
• Supervise or guide junior or support staff as required.
• Carry out any other duties as may be required by UNFPA leadership.
   

Qualifications and Experience: 

Education:

Completed Secondary Level Education required. First level university degree desirable.

Knowledge and Experience: 

• Six years of progressively responsible experience in supply chain management, logistics, warehousing, or procurement required.
• Proficiency in current office software applications and corporate IT systems required. 

Languages: Fluency in English and Filipino required. Knowledge of another UN language is desirable. 

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies: 

• Managing the organization’s financial  resources 
• Providing procurement services 
• Ensuring facilities and assets  management

Managerial Competencies (if supervising staff):

● Providing strategic focus, 

● Engaging in internal/external partners  and stakeholders, 

● Leading, developing and empowering  people, creating a culture of  performance 

● Making decisions and exercising  judgment

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of equality, diversity, integrity, and healthy work life balance. We are committed to ensuring gender parity and therefore encourage women to apply. Individuals from minority groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply.

Appointment, Compensation and Benefits:

The initial fixed-term appointment of a staff member shall be for a period of one year. A fixed-term appointment may be renewed, subject to satisfactory service. A fixed-term appointment does not carry any expectancy, legal or otherwise, of renewal or conversion, irrespective of the length of service. 

UNFPA offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

Disclaimer: 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

Persons applying to positions in the Professional and higher categories who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.