The Position:

The Administrative and Finance Assistant position is located in the North Macedonia country office. Under the direct guidance and supervision of the Admin/Finance Associate (including a.i), and as a member of the operations team, the Administrative and Finance Assistant provides administrative and financial support to the office, maintaining full confidentiality in all aspects of assignment, maintenance of protocol procedures, information flow and follow up on deadlines and commitments made. 

The Administrative and Finance Assistant reports to the Admin/ Finance Associate (including a.i), and overall guidance of the Head of Office.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose

You would be responsible for:

• Preparing information and/or briefs, summaries and background documentation required by missions and special meetings; prepare powerpoint and other presentations, including computer generated visuals such as graphs;
• Provide assistance in ensuring logistics for UNFPA organized office non-programme activities. This especially for high level visits or activities;
• Assists in the Individual Consultancies and HR related processes. Drafts the documents and forms, and performs recruitment steps under supervisor's guidance; 
• Acts as Procurement Focal Point, also the Buyer role in Quantum and raises POs for all the procurements or activities in the system. Prepares the Procurement Plan accordingly, and executes procurement activities as per procedures;
• Conducting pre-payment review and compilation of PO and non-PO documents of programme related activities, travel and other services. Preparing payment requests and supporting documents for payments via AODOCS;
• Act as Asset Focal Point and Asset Maintenance Focal Point;  
• Ensures timely and proper management of office supplies/non expendable items for UNFPA Country Office;
• Act as Petty Cash custodian, ensuring compliance with rules and regulations about cash payments;
• Making travel and logistic arrangements for the team and participants for missions; Acting as Travel Processor in UNAll Travel Module;
• Act as Focal Point for Absence Leave Monitor and maintain office records in google shared calendar;
• Perform other duties as required and support the office operationally as and when needed.

Qualifications and Experience: 

Education:  

• Completed secondary level education required. First level university degree is desirable

Knowledge and Experience: 

• Five years of previous in professional experience in programme/ project administration and/or management;
• Three years of experience in financial management, with knowledge of programme or project finance; 
• Strong interpersonal and organisational skills; 
• Computer literacy, including Microsoft Office programmes; 
• Experience in using corporate programme & financial management software (e.g.  Atlas/PeopleSoft, other EPR and / or G Suite is an asset); 
• Experience with international organizations (UN, development agencies, international NGOs or other), particularly in areas relevant for UNFPA mandate will be considered an asset

Languages: 

• Fluency in Macedonian and English is required. Knowledge of other local languages shall be considered an asset.

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• <Functional Competencies>

Managerial Competencies (if applicable):

• <Managerial Requirements>

Compensation and Benefits:

This position offers an attractive remuneration package including leave days, health insurance and additional remuneration for pensions and social security obligations.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and engagement of LSC personnel may be subject to background and reference checks, medical clearance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or selection process and does not concern itself with information on applicants' bank accounts.