Org. Setting and Reporting

The position is located in the Counter-Terrorism Committee Executive Directorate (CTED) and the incumbent reports to the Executive Director/Assistant Secretary-General.

Responsibilities

Under the supervision of the Executive Director of the Counter-Terrorism Committee Executive Directorate (CTED), the Chief of Administration: Contributes to the effective implementation of relevant Security Council resolutions 1373 (2001), 1624 (2005), 2178 (2014), 2396 (2017), 2462 (2019), 2482 (2019), 2617 (2021), 2713 (2023) and other relevant resolutions on counter-terrorism and countering violent extremism conductive to terrorism; Contributes to the formulation of CTED's overall strategies and policies; Supports the CTC in the delivery of its mandated activities; As a member of the senior management team, represents the Executive Director at the inter- departmental level on all aspects of CTED's work as appropriate, assists the Executive Director in determining the budgetary priorities in line with CTED’s annual programme of work; Coordinates management issues with the Executive Director and Head of the Assessment and Technical Assistance Office (ATAO); As directed by the Executive Director, coordinates activities of CTED with members of the Security Council's Counter-Terrorism Committee, the wider United Nations membership and other United Nations departments and offices, as appropriate Assists the Executive Director in her functions and act as her representative when required; Provides leadership in change management programmes to respond to new mandates, programmes, technologies or organizational restructuring; Provides strategic leadership and direction for CTED’s human, financial, and risk management frameworks, ensuring that staffing structures, talent development, and internal controls are aligned with organizational priorities and designed to mitigate operational and compliance risks; Develops work force planning strategies and succession plans based on organizational trends and changing programme needs, forecasting and evaluating options, particularly in terms of resource implications; Oversees the formulation, implementation, and monitoring of CTED’s budget, ensuring effective resource allocation, financial integrity in planning and execution, while advising senior management on short-, medium- and long-term financial sustainability; Co-ordinates and oversees the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, the General Assembly and other policy-making organs, as appropriate; Provides strategic policy guidance on the dissemination of information to the public regarding the Committee and CTED's work by conducting high-level speaking engagements; Supervises logistical support for CTED missions to Member States or CTED co-hosted workshops and special meetings of the Committee outside of Headquarters; Strengthens organizational performance, governance, and knowledge management systems by promoting innovation in administrative processes, digital recordkeeping, and information security, embedding risk-aware practices in data governance and decision-making processes; Supervises the editorial work in CTED and the quality of documentation; Provides strategic oversight for the integration of risk management into programme delivery to safeguard mandate implementation and ensure timely, high-quality outputs; Reviews work programmes and prepares e-PAS documents for members of the branch of the information and administrative office; Fosters teamwork and open communication among staff in CTED and across its structural and organizational boundaries.

Competencies

Professionalism: Demonstrated ability to provide seasoned, effective, specialized advice on a broad range of human resource, financial, budgetary, logistical, administrative, and safety and security areas to Head of Mission and senior staff; proven ability to ensure adequate service levels with respect to all key administrative, financial, procurement and operational functions of CTED; ability to ensure adequate preparation of reports and papers on administrative, financial or substantive matters,; demonstrated commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of CTED's work and operations. Excellent analytical and drafting skills to organize and prepare an annual budget combined with the ability to present a budget before intergovernmental bodies and justify detailed requested expenditures. Understands and applies all of the UN rules, regulations, policies and guidelines related to Special Political Missions, especially the financial and staffing rules and regulations of the Organization. Supervises or monitors staff appraisal process, including informal arbitration of staff disputes, recruitment of all staff, work force planning, use of extra-budgetary funding and allocations, and other administrative functions. Applies knowledge of international law/international relations and CTED substantive work on counter-terrorism activities to function as a senior manager, assign resources and staff as appropriate, to assume OIC responsibilities as needed, and represent CTED at international meetings, workshops or conferences. Consistently persistent when faced with difficult problems or challenges and remain calm in stressful situations. Communication: -Speaks and writes clearly and effectively -Listens to others, correctly interprets messages from others and responds appropriately -Asks questions to clarify, and exhibits interest in having two-way communication -Tailors language, tone, style and format to match the audience -Demonstrates openness in sharing information and keeping people informed Planning & Organizing: -Develops clear goals that are consistent with agreed strategies -Identifies priority activities and assignments; adjusts priorities as required -Allocates appropriate amount of time and resources for completing work -Foresees risks and allows for contingencies when planning -Monitors and adjusts plans and actions as necessary -Uses time efficiently. Leadership: -Serves as a role model that other people want to follow -Empowers others to translate vision into results -Is proactive in developing strategies to accomplish objectives -Establishes and maintains relationships with a broad range of people to understand needs and gain support -Anticipates and resolves conflicts by pursuing mutually agreeable solutions -Drives for change and improvement; does not accept the status quo -Shows the courage to take unpopular stands Judgement/ Decision-making: -Identifies the key issues in a complex situation, and comes to the heart of the problem quickly -Gathers relevant information before making a decision -Considers positive and negative impacts of decisions prior to making them -Takes decisions with an eye to the impact on others and on the Organization -Proposes a course of action or makes a recommendation based on all available information -Checks assumptions against facts -Determines that the actions proposed will satisfy the expressed and underlying needs for the decision -Makes tough decisions when necessary

Education

Advanced university degree (Master's degree or equivalent) in law, political science, international relations, business or public administration, finance, human resource management or related areas is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Not available.

Work Experience

A minimum of fifteen years of progressively responsible experience in human resources management, budget, public or business administration, or related field is required. Experience working with United Nations main organs or their subsidiary bodies or comparable organs of other international organizations is required. Experience in making public presentations is required. Experience with the United Nations common system organization or other international multilateral organization is required Experience in data analytics or related area is desirable.

Languages

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is available for one year from the date of appointment/assignment. Extension of the appointment/assignment is subject to the availability of the post or funds, budgetary approval, extension of the mandate, continued need for services, and satisfactory performance. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. For this position, applicants from the following Member States, which are unrepresented or under-represented in the UN Secretariat as of 30 September 2025, are strongly encouraged to apply: Un-represented: Brunei Darussalam, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Grenada, Kiribati, Lao People's Democratic Republic, Liechtenstein, Marshall Islands, Micronesia (Federated States of), Nauru, Palau, Papua New Guinea, Qatar, Sao Tome and Principe, Timor-Leste, Tuvalu, United Arab Emirates, Vanuatu. Under-represented: Andorra, Angola, Belize, China, Cuba, Germany, Guinea-Bissau, Indonesia, Israel, Japan, Kuwait, Libya, Malta, Monaco, Oman, Panama, Paraguay, Saint Vincent and the Grenadines, San Marino, Saudi Arabia, Singapore, Solomon Islands, Turkmenistan, United States of America

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.