IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, Indigenous People’s organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

The HR and Finance Associate will provide dual support to the Human Resources and Finance departments, with responsibilities split approximately two days per week on HR tasks and three days per week on finance tasks. This position is essential in ensuring the accurate execution of payroll, benefits administration, financial transactions, budget support and internal system updates. The ideal candidate will be detail-oriented, organized, and capable of managing responsibilities across both functions in a dynamic environment.

HR Duties (Approx. 2 Days per Week):
• Assist in reviewing, preparing, and processing Semi-monthly payroll, retirement contributions, and FICA contributions in compliance with salary structures and compensation policies.
• Support employee inquiries related to payroll and access to ADP system.
• Preparation and filing of IRS Forms 1099 and 1096.
• First point of contact for employees regarding benefits plan details, enrolment procedures, coverage issues or complain management, and provide access to plan documents, including summary plan descriptions.
• Coordinate and management of group accounts for health, life insurance, workers’ compensation, including invoice payments and COBRA enrolments.
• Update HRMS with employee costs related to insurance, pension, home leave, and taxes.
• Collaborate with program managers and department directors to provide staffing cost breakdowns and employee-related financial data to support budget planning and proposals.
• Coordinate expatriate/repatriation relocation benefit approvals and process the payment.
• Manage onboarding for new staff via HRMS and ensure completion of all setup tasks, including access to benefits platforms (e.g., ADP, Empower).
• Maintain benefits portals for health insurance, life insurance/LTD and pension plans, including enrolments and terminations.
• File electronic employment documents in HR system from hire to separation and make recommendations on issues that need to be resolved.
• Perform other HR-related tasks as needed.

FINANCE DUTIES (Average 3 days a week)

• Deposit incoming check and cash payments promptly at bank.
• Process weekly Wire Transfer/ACH payments to staff (expense reimbursements, advances), vendors, partners and grantees.
• Carry out daily checking of all income received, and all payments processed from the IUCN bank accounts.
• Manage/process corporate credit card expenditures including monthly reconciliation.
• Assist with preparing invoices to be sent to customers/donors and record in the NAV. Review each month the AR aging report with Program Finance Officers and follow up as needed.
• Manage office petty cash fund and prepare/submit monthly petty cash report.
• Carry out other financial duties as requested by the Senior Finance Manager.