Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Organizational Context and Scope:
Established in 1951, and operational in Pakistan since 1981, the International Organization for Migration (IOM) is the leading inter-governmental organization in the field of migration and works closely with governmental, inter-governmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Over the years, IOM has expanded and affirmed its role as the leading Organization assisting the Government of Pakistan to ensure humane and orderly movement of people by devising practical solutions to shifting dynamics of migration, protecting, assisting and supporting vulnerable migrant populations, promoting international cooperation on migration issues and serving as a key source of advice on migration policy, research, data and practice.
Under the overall supervision of the Chief of Mission and the direct supervision of the Senior Programme Coordinator for HRRD, the Programme Assistant will be responsible for deliverables outlined in the following sections in support of the Humanitarian, Resilience and Recovery Department (HRRD):
Responsibilities and Accountabilities :
- Prepare and regularly update project measurement tools including, but not limited to spreadsheets, presentations, project progress tracking and narrative reporting.
- Assist in the tracking of financial expenditures, support supply chain management for all humanitarian and resilience-building projects.
- Work with reporting and M&E focal persons to support the preparation of reports; under the guidance of the programme coordinator, implement recommendations and best practices identified during project implementation.
- Assist in the collection of updated information from the government, NGOs, UN and other representatives in order to fulfil the coordination or operational duties of the programme.
- Ensure any programme-related incidents are recorded and reported to the manager and as per IOM policy and procedures.
- Prepare purchase requests, maintain follow-up to ensure approval and ensure availability of necessary supplies for the programme, in coordination with responsible field staff.
- Prepare payment requests in line with the terms of contracts with partner agencies, implementing partners and service providers.
- Consolidate documentation for new service provider/partner contracts and contract extensions, in line with standard IOM procedures.
- Request operational advances to ensure a minimum amount of petty cash is available for field operations and settle any expenses on a periodic basis as per standard financial procedures.
- Liaise with Finance and Procurement Units to follow up on service contract/partner renewals, invoices, release of payments to service providers, and other relevant tasks.
- Ensure gender and protection against sexual exploitation and abuse (PSEA) guidance is taken into account and mainstreamed throughout the area of responsibility.
- Perform any other tasks assigned by the supervisor.
Required Qualifications and Experience :
Education
- Completed bachelor's degree from an accredited academic institution in Social Sciences, Business Administration, Development, or related field with three years of relevant professional experience; Or,
- High school diploma with at least five years of relevant professional experience
Experience
- One year of prior experience in similar role is an advantage.
- Practical field experience and understanding in domains related to relief interventions and humanitarian action (including support to displaced populations and implementation of emergency and early recovery activities), UN, and the cluster system is an advantage;
- Experience in liaising with government authorities, inter-governmental institutions, UN agencies and national and international NGOs;
- Demonstrated experience and understanding of the humanitarian and resilience building context in Pakistan, and of the vulnerabilities experienced by diverse population groups
- Familiarity with Camp Coordination and Camp Management (CCCM), IOM’s Migration Crisis Operational Framework (MCOF) and IOM’s Displacement Tracking Matrix (DTM) will be considered a distinct advantage.
Skills
- Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds.
- Ability to communicate clearly and concisely.
- Good writing, communication, and negotiation skills;
- Good interpersonal skills and ability to maintain trust and good working relationships with counterparts;
- Capacity for creative thinking;
- Team-oriented, but with the capacity to work independently and with minimal supervision;
- Personal commitment, efficiency, and flexibility;
- Strong organizational and time management skills, and the ability to deliver under tight timelines.
- Understanding of IOM policies, procedures, and institutional tools will be considered an advantage.
Languages
- Fluency in English and Urdu is required (in speaking, writing, and reading).
- Working knowledge of any of Pakistan’s regional languages is an advantage.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at
this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
This position is no longer open.
