Mission and objectives

UNAMA was established in 2002 as a Political/ Peacebuilding Mission, exceptionally) directed and supported by the UN Department of Peacekeeping Operations (DPKO).

Context

The United Nations Assistance Mission in Afghanistan (UNAMA) is mandated by Security Council Resolution 2626 (2022) which was extended under Resolution 2777 (2025). This mandate tasks UNAMA with the promotion and support of humanitarian assistance in line with humanitarian principles, human rights, equality for women and girls, inclusive governance, resilience, and economic stability, and using our good offices for principled and constructive engagement with all national, regional and global stakeholders in the pursuit of Afghanistan’s peace and stability. UNAMA reaffirms its strong commitment to the sovereignty, independence, territorial integrity and national unity of Afghanistan, as well as its continued support for the people of Afghanistan, within the framework of the UN Charter and other international laws and instruments.

Task Description

Under the direct supervision of Procurement Officer/Assistant Procurement Officer, the National UN Volunteer will: • Shopping Cart (SC) Management: Tracking and maintaining a system for shopping carts to ensure that all purchases are accurately logged, processed, and tracked through their lifecycle; • Status Update of Cases: Monitoring the status of procurement cases, ensuring that all relevant stakeholders are kept informed of updates; • Tender Opening Committee (TOC) and Technical Evaluation Reports: Tracking requests related to the Tender Opening Committee (TOC) and ensuring that technical evaluation reports are processed by the respective parties in a timely manner; • Vendor Delivery and Payment Monitoring: Monitoring vendor deliveries and ensuring timely payment processing for goods and services provided by vendors; • Monitoring Reports: Retrieving and reviewing monitoring reports based on established timelines and procedures to ensure all procurement processes are proceeding as planned; • Tender Document Processing: Processing tender documents and preparing commercial evaluations and Best Value for Money (BVM) analysis to support procurement decisions; • Processing Freight Bids: Processing and evaluating freight bids (RFO) by collecting quotations, comparing rates and services, and ensuring compliance with organization’s policies and secure the most cost-effective and reliable transportation solutions.; • Processing Purchase Orders: Creating, reviewing, and processing Purchase Orders (POs) in accordance with procurement procedures. This includes ensuring accuracy, obtaining necessary approvals, and maintaining proper documentation for audit and tracking purposes; • Payment Methods and Vendor Banking Information: Coordinating payment methods with vendors and contractors, ensuring correct banking details are on file, and liaising with the relevant units such as Kuwait Joint Support Officer (KJSO)/Regional Service Center, Entebbe (RSCE) – Vendors Unit for payment processing; • Assisting in Bidders/Vendors Meetings: Assist in coordinating and facilitating meetings with bidders and vendors; • Assisting in Lease Negotiations: Supporting the negotiation process with landlords or landowners for leases in Kabul and regional areas, ensuring favorable terms for the organization; • Document Archiving: Archiving procurement documents, purchase orders, contracts, and other essential paperwork. This includes preparing documents for handover to the Information Management Unit (IMU) and ensuring proper record-keeping for easy future retrieval; • Coordinate with all technical units for administrative work to support Procurement Unit; • Any other procurement and supply chain related responsibilities assigned by the supervisor; • Organizational and Time Management Skills Required: . Attention to Detail for tracking all the procurement stages and keeping records accurate and up to date. - Effective Communication to ensure all stakeholders are informed of procurement status, case developments, and vendor payment issues; - Analytical Skills for preparing commercial evaluations and Best Value for Money (BVM) assessments; - Coordination and Negotiation skills when working with vendors, contractors, and landlords, especially during payment processing and lease negotiations; - Document Management to ensure proper filing, archiving, and retrieval of procurement-related documents. Overall, the Associate Procurement Officer has a role focused on procurement coordination, vendor management, financial processing, and documentation.

Competencies and values

• Professionalism: demonstrated understanding of operations relevant to UNAMA; technical capabilities or knowledge relevant or transferrable to UNAMA procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNAMA in daily activities and behaviors while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behavior; does not abuse power or authority. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary. • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNAMA’s mission and vision, as well as to the UN Core Values.

Living conditions and remarks

The duration of your assignment is indicated above with the possibility of extension subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment. Travel to duty station (if applicable) and a Settling-In-Grant will be provided in the event the duty station is not within commuting distance from the place of recruitment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included) and final repatriation (if applicable). Furthermore, in non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, a Well-Being Differential (WBD) on a monthly basis will be provided.