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Intern, Procurement - IUCN Regional Office, Nairobi
International Union for Conservation of Nature (IUCN)
Intern Internship
Close on 30 Jul 2024
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Posted 1 week ago
Job Description
Vacancy #: 6924
Unit: ESARO - Finance
Organisation: International Union for Conservation of Nature (IUCN)
Location: Eastern and Southern Africa Regional Office, Nairobi, Kenya
Reporting to: Regional Procurement Officer, Kenya
Work percentage: 100%
Grade: I
Expected start date: 01 August 2024
Type of contract: Fixed-term (6 months with possibility of renewal)
Closing date: 30 July 2024


The procurement unit is currently staffed by one procurement officer who oversees a few projects and tasks across the region. With the upcoming workload which involves a detailed procurement process, developing guidelines and procedures to guide specific solicitation requirements, monitor vendor performance and facilitate assets disposal processes while minimizing risk exposure and improve operational efficiency, there is a need to build up the staffing capacity at the regional and country procurement units to deliver on this mandate.

Consolidation of Procurement plans
Track the procurement plans to ensure procurements are done within the approved timelines
Publish quotations/RfPs as guided by the Regional Procurement Officer
Analyze quotations and present them to the relevant officials for approval as guided.
Preparation of requisitions/purchase orders to approved suppliers & ensure complete pack is attached to the PO in timely manner
Track and follow up purchase orders with suppliers to ensure timely delivery of goods and services
Preparation of specific supplier contracts and facilitation of the contracting process
Updating and tracking of contract register
Updating the procurement tracker and sharing reports on a weekly basis
Generate and avail relevant procurement reports.
In a timely manner, respond to user’s enquiries on procurement status.
Maintenance and updating of the pre-qualified supplier list
Maintenance and updating of debarred suppliers list.
Ensure the complete payment pack is scanned and available in the shared drive for reference.
Ensure efficient customer service delivery.
Communicate with vendors on tender award decisions
Perform other duties as may be assigned from time to time.

Degree in Procurement and Supplies Management
A member of Kenya Institute of Supplies Management (KISM)
CIPS accreditation – Level 2

Work Experience;
Should have completed university within the last 2 years

Language Proficiency;

Core Competencies;
Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility for individual and collective actions, promotes the IUCN One Programmed approach.

Functional competencies;
High professional ethics and integrity
Good interpersonal and organizing skills
Strong communication skills.
Presentational skills
Strong analytical skills
Willingness to learn and ability to work in a collaborative and inclusive manner.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website:

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

This position is no longer open.