Org. Setting and Reporting

This position is located in the United Nations Mission to Support the Hudaydah Agreement (UNMHA), duty station Hodeida (Yemen). The work involves the management of general supply, life support and central warehousing for UNMHA and OSESGY, as both entities share a combined Mission Support structure. The Supply Officer reports to the Chief Supply Chain Management and Service Delivery.

Responsibilities

• Manages supply and related service issues that affect the mission, including managing, coordinating, and supervising the work of the Supply Unit, Warehouse operations and Asset/Property Management Units under the Supply Chain Management pillar. • Develops, reviews, monitors, assesses, and handles technical contracts for the provision of supply support services for general supplies, fuel and/or rations, etc. • Plans, implements, and runs supply support services operations, in the business areas of general supplies, fuel and/or rations services and other food-related services. • Plans and prepares cost estimates/budget implications and long-term forecasts of organization's requirements for supply support services, for general supply, fuel and/or rations and manage these in the acquisition process. • Develops appropriate sourcing solutions, supply contracts, for general supplies, fuel, rations and/or associated support services, including the preparation of statements of work (SOW)/specifications, technical evaluations, and presentation of cases to the Local Committee on Contracts (LCC)/Headquarters Committee on Contracts (HCC). • Review and approve shopping carts/ Low Value Acquisition Purchase Orders for goods and services • Ensures that routine Quality Control (QC)and Quality Assurance (QA) for supply support services are in place to validate contractual terms and condition for the supply of general supplies, fuel and/or rations. • Coordinates with all partners, issues pertaining to safety, security and maintenance of general supplies, fuel and/or rations stocks, installations, vehicles, and equipment. • Ensures that mission strategic and local reserves of general supplies, fuel and/or rations are maintained at adequate levels, at all times. • Implements the internal accounting and administrative controls for general supplies, rations and/or Fuel management systems, and central warehousing. • Leads in developing, implementing, and updating the Mission's general supplies, fuel and/or rations plan and acquisition planning; monitor stock holdings at all locations, project requirements and arrange for routine supply and distribution to end users, • Ensures that accurate and complete accounting systems and reporting mechanisms are functioning and that all relevant records are maintained. • Initiates and oversees periodic reviews of policies, directives, standards, and practices to ensure best practices in supply support services for general supplies, fuel and/or rations. • Monitors and analyzes contract performance to ensure compliance with contract terms, schedules, and cost objectives. • Liaises with the Mission Procurement Section in the resolution of contractual implementation disputes. • Coordinates the mission-wide reception, storage and distribution of goods and materials acquired for Technical Sections/Units. • Performs/coordinates duties related to asset and material management including daily notifications in UMOJA for issuance of inventory in close coordination with the Central Warehouses. • Manages storage locations and physical inventory throughout the mission area. • Arranges the put away, picking and packing of orders for outbound distribution. • Analyzes problems, audit and performance reports on Mission activities and provides remedial action programs where required. • Reports on supply and central warehousing activities and KPIs, including extracting and preparing Power BI reports in UMOJA,as and when required. • Implements the Unit's work program; supervises, trains and monitors performance indicators for staff. • May provide guidance to or supervise new/junior staff, and • Performs other related work as the need arises, including but not limited to the undertaking and coordination of special projects.

Competencies

Professionalism: Knowledge of general supply, fuel and/or rations operations. Ability to provide sound logistical support to peacekeeping and special political missions enabling a smooth flow of general supplies, fuel, rations, equipment and services. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

An advanced university degree (Master's or Doctorate degree, or equivalent) in business administration, public administration, supply chain management, engineering, social sciences or related fields is required. A first-level degree (Bachelor's degree or equivalent) in the specified fields of studies with two additional years of relevant work experience in supply services, fuel or rations may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Not available.

Work Experience

A minimum of five (5) years of progressively responsible experience in supply chain management, logistics, property management or related area, is required. Experience in a specific subject area of supply chain services, such as fuel, rations operations, etc, is required. Experience in warehousing is required. Experience in managing fuel, rations and/or other types of supply contracts in support of or in a field operation of the United Nations Common System or a comparable international organization is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.