In Thailand, UNDP’s programme priorities and partnerships are defined and operationalized through the Country Programme between Government of Thailand and UNDP to support and contribute to the development priorities and results envisioned in the Thailand’s 20-year National Strategy with an emphasis on security, prosperity, and sustainability. UNDP partners with the host government, civil society including the business community, the United Nations system, as well as various development partners to help the country achieve sustainable development including the Sustainable Development Goals (SDGs) by supporting Thailand’s transformation into an inclusive economy based on a green, resilient, low carbon development, contributing to eradicating poverty in all its forms and dimensions, accelerating structural transformations for sustainable development, and building resilience to crises and shock.

Thailand Country Office (CO) seeks to strengthen the overall management performance and oversight of the UNDP Country Programme and projects to ensure sound programme management and quality of development results. CO seeks to strengthen its Programme Finance and project oversight in order to provide cost effective and timely partnering services to the UNDP CO to maintain the sound financial management of and responsible resource allocation for its development programme and projects.

Position Purpose:

Under the overall guidance and supervision of the Deputy Resident Representative (DRR), and in close collaboration with the Operations Manager, Integrated team Lead, and the direct supervisees, the Management and Oversight Analyst acts as a primary focal point for management performance oversight and troubleshooting and supports in implementing solutions to identified challenges, including development and follow-up to improvement plans or remedial actions. S/he leads oversight and compliance activities of the Country Office and provides advice to the Resident Representative and Deputy Resident Representative on quality assurance and oversight work for CO programme and operations activities. S/he provides guidance and support to development project teams to ensure appropriate and adequate budgeting for projects, monitoring of budgets to identify gaps against allocations, and financial reporting to CO management to promote transparency and informed decision making.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions,  teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
 

• Review internal control mechanisms and ensure compliance of project and programme management actions, at the design, implementation and closure stages, to ensure that they are implemented consistently and in accordance with UNDP rules, regulations, policies and procedures (POPP).
• Set risk-informed standard operating procedures (SOPs) and business processes for quality of the project formulation and implementation, including high-risk, high complexity and vertical fund projects to enable adequate monitoring and oversight. Identify opportunities for converting business processes into web-based systems to enhance efficiency, accountability, and risk management.
• Review and advises on programme planning, resource allocation, and consolidated project budget planning, pipeline management and ensure the corporate systems are up to date and reflect accurate data on resources.
• Ensure inputs to project design, pre-appraisal, and quality assurance reviews of the draft project documents to improve the quality of programming, including capacity assessments of partners, resource management, strong governance mechanisms and arrangements etc.
• Contribute to the achievement of project objectives and outcomes by carrying out regular oversight review of projects focusing on programme finance; assess reliability and integrity of information provided in project reports, and the completeness of supporting documents.
• Perform the function of Harmonized Approach to Cash Transfers (HACT) oversight focal point working closely with the programme and project teams on HACT.
• Contribute to effective programme finance management by advising and supporting programme teams on effective use of tools and methodologies for planning, monitoring and reporting to better orient environment vertical fund projects and other donor-funded projects against UNDP corporate and donor policies related to programme and project design and management, offering substantive advice and concrete programming options to enhance project compliance, portfolio analysis, performance analytics, and other available sources of lessons and best practices.
• Strengthen transparency and accountability in project implementation and overall programme management and carry out targeted performance reviews to ensure delivery targets are met; and make appropriate recommendations for improvement.
• Perform other tasks/duties that may be required upon by the supervisor.

Ensure effective resource management, including promoting efficiencies and sound budget management performance:

• Collect and report accurate, reliable and coherent data on programme and project implementation focusing on resources management achieving the right balance of qualitative and quantitative evidence.
• Provide suggestions on data use, support senior management to assess country programme results, coordinate with Team Leaders, programme and project teams to improve programme quality, identify trends, and inform future decision-making processes that should enable CO programme teams to report against Country Programme document, projects reporting and other corporate and regional reporting.
• Oversee project set-up in ERP, ensure data matching, implement effective internal controls, and facilitate proper functioning of a client-oriented financial resource management system. Implement control mechanisms for development projects by systematizing quality preparation and modifications of budgets, annual/multi-year workplans, and effective monitoring of budgetary controls.
• Analyze requirements and synthesize proposals on proper mechanisms to eliminate deficiencies in budget management.
• Ensure Control of Combined Delivery, regular monitoring of the CO delivery, and control of Accounts Receivables for UNDP projects.
• Provide advice on administrative and programme reporting, particularly on budgetary issues, and prepare reports. Monitor dashboards and exceptions; and identify remedial actions.
• Monitor cost-recovery bills preparation in ERP for the services provided, implement the revenue tracking system, and follow up on cost recovery closely coordinating with Finance Analyst.
• Perform transactional reviews on FACE forms, financial expenditures, and other documentation, as requested by Senior Management.

Ensure effective management performance oversight and implementation of operational strategies:

• Ensure full compliance with UNDP Programme and Operations Policies and Procedures (POPP) of financial activities and financial recording and reporting system.
• Supervise and guide the Procurement Associate and Human Resources Associate.
• Facilitate CO Programme Finance business processes mapping and elaboration of the content of standard operating procedures in programme finance in consultation with the office management.
• Perform the function of Country Office Audit focal point (when required) and work closely to support the CO’s senior management to ensure that actions across various audit-mandated and compliance tasks are completed in a timely manner.
• Participate in the projects’ audit, follow-up on audit recommendations, and provide support in closure of audit gaps.
• Review audit trends and ensure management actions plans as well as adjustments to business operations and programming approaches.
• Prepare data analysis and reports, with recommendations on control issues requiring CO management’s actions and interventions.
• Elaborate proposals and implement cost saving and reduction strategies in consultations with office management.
• Provide continuous analysis and monitoring of the CO financial and management performance (e.g., quarterly milestones, etc.), and present forecasts for allocated development projects, transactions, and activities.
• Provide advice and quality assurance on the design and implementation of internal control frameworks and oversight processes in the office.
• Monitor financing contributions, track and report on mobilized resources, analyze revenue streams and advise Senior Management on the scenarios and forecasts.
• Provide advice to Programme and Project Staff on different donor reporting requirements; and ensure tracking of the financial reports to be submitted to donors in a timely manner.
• Track and consolidate reporting for CO’s Institutional Budget (IB) and programme core and non-core resources.
• Provide inputs to the IB planning exercise and ensure adequate oversight of the resource allocation and spending.

Ensure facilitation of knowledge building and knowledge sharing and contribute to capacity development on operational and programme/management finance related matters:

• Ensure needs and capacity assessments are conducted on regular basis and capacity development actions are designed in an efficient manner to enhance programme and management finance and operations skills.
• Organize and conduct training for the Operations/Project/Programme Staff on resource management, budget controls, project monitoring and financial reporting, application of EPR/Quantum, Quantum+, Executive Snapshot, IFD and other management and programme finance and operations related dashboards and reports, etc.
• Facilitate inn providing regular training and technical guidance/advice on risk management and compliance matters, including implementation of Internal Control Framework (ICF).
• Provide guidance to the partners on project management matters focusing on HACT policy implementation, FACE forms preparation and reporting, assurance activities as per UNDP rules and regulations..
• Advise on identification, monitoring and reporting of risks related to partner capacities, financial and operational risks, oversee implementation of the treatment activities and risks mitigation strategies in high risk and complex programming interventions.
• Analyze issues arising from HACT assurance activities and suggest capacity development or improvement strategies.
• Synthesize lessons learned and best practices in programme and programme finance.
• Provide sound contributions to knowledge networks and communities of practice as relevant.
• Serve as a security focal point for the CO and support senior management in security related matters.
• Serve as a liaison between the CO and Operations Support Team (OST), work closely with the OST Manager and finance, procurement, ICT, and Admin Teams.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: Supervise the Procurement Associate and Human Resources Associate.

Core:  

Achieve Results:LEVEL 2

• Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:LEVEL 2

• Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:LEVEL 2

• Go outside comfort zone, learn from others and support their learning

Adapt with Agility:LEVEL 2

• Adapt processes/approaches to new situations, involve others in change process

Act with Determination:LEVEL 2

• Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:LEVEL 2

• Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion:LEVEL 2

• Facilitate conversations to bridge differences, considers in decision making

People Management: UNDP People Management Competencies can be found in the dedicated site. 

Cross-Functional & Technical:

Business Management - Resource Management:

• Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity.

Business Direction & Strategy - System Thinking:

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management - Portfolio Management:

• Ability to select, prioritise and control the organizations programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment

Business Management - Communication:

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

Business Management - Working with Evidence and Data:

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making

Business Development  - Collective intelligence design:

• Ability to bringing together diverse groups of people, data, information or ideas, and technology to design services or solutions

Finance - Financial Risk Management:

• Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. Ensures a culture of positive risk management"