THIS IS A LOCAL POSITION

BACKGROUND:

The IUCN Eastern and Southern Africa Regional Office (ESARO) runs a number of Regional and Country based projects. In Mozambique, IUCN began its activities in 1993 and established the country office in 1998. Since then, IUCN´s country representation in Mozambique has been developing various projects and activities in partnership with other institutions and donor agencies.

Some of these projects include provincial and district-based sub offices and Knowledge Hubs. The project teams and the Knowledge Hubs work together with IUCN Academy and the Provincial Directorates of (1) Agriculture and Artisanal Fisheries, (2) Environment and Territorial Development and (3) Ministry of Science, Technology, and higher Education. They link to the central level via the respective Ministries and/or National Funds and Agencies.

To strengthen the project implementation team and the overall integration of projects into the programme and in the Hub, IUCN seeks to recruit a Finance & Administration Officer, to be based in Vilankulos, Mozambique and support the activities of the IKI funded Community based Adaptation project, which will cover the districts of Mabote, Govuro, Inhassoro and Vilankulos. This will be a local recruitment and the position will be located in the Vilankulos IKI CBA sub-Office, with travel in the intervened districts requested. This is a full-time position for the 2024-2025 period, with possible extensions within the project period, depending on good deliverables and evaluation.

RESPONSIBILITIES:

Financial Duties and Responsibilities:
Prepare the finance reports, bookkeeping and ledger posting.
supporting the process of entering all financial transactions in relevant forms ensuring they are in order; manage records, file invoices, receipts, delivery orders and contracts.
Review paperwork on procurement proposals including preparing request forms, collecting quotation and preparing purchase orders.
Submit the annual internal audit of project, monitoring the transaction of the requisition.
Collect, check, register and keep track of all order forms, incoming and outgoing invoices, travel claims, according to IUCN internal procedures.
Manage accounting according to donor’s requirement and comply with the IUCN accounting and financial policies and procedures.
Keep updated records of all financial transactions in the finance software.
Analyze the periodical fund and report to project manager.
Prepare and submission of monthly reports and necessary periodical project document to IUCN Moz Office.
Assist to prepare monthly/quarterly requisition.
Call financial monthly review meeting and present reports.
Prepare and submit a report and supporting documents to IUCN Moz Office according to donor’s guidelines and requirements.
Complete daily financial transaction under the supervision of a supervisor.
Coordinate with the IUCN MOZ Finance and Admin Unit regarding policy matters and reporting.
Keep track of the leaves of the project staff.

Administrative duties and Responsibilities:
Provide administrative support to Projects Office.
Engage in local procurement process as per procurement guideline.
Manage water, electricity supply and telephone/internet lines.
Maintain office premises to provide a good working environment.
Implement administrative policies and procedures.
Manage administrative functions and establish internal administrative systems and controls.
Maintain updated documentation, filing, folders and administrative data management in both hard copy and soft copy version.
Facilitate induction and orientation of newly recruited staff by coordinating with the projects Manager.
Coordinate administrative activities and maintain monthly and yearly timetable.
Comply with safety of office supplies, materials, equipment, and physical facilities.
Maintain office equipment, buildings, materials, and properties.
Keep records of the office supplies, materials, and equipment.
Keep track of proper use, maintenance and repair of physical assets and office including vehicles, equipment, furniture, and office building as necessary.
Keep track/record of the training and workshops for staff.
Manage inventory and physically verify as per need.
Prepare the inventory report of furniture, goods and Knowledge Hub of the projects chronologically and submit it to the IUCN MOZ Finance and Admin Unit.

Other responsibilities:
Perform other duties as may be assigned from time to time.