Position Title: Programme Support Officer

Duty Station: Kinshasa, Congo, Democratic Republic of the

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 29 April 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Programme Support Unit Coordinator, and in close coordination with the Head of Programmes and Projects Managers, the Programme Support Officer will provide support for the project development and reporting for all stabilization, health, and migration management projects in close coordination with the Regional Office and Headquarters.

Core Functions / Responsibilities:

1. Coordinate the development of new projects, provide technical inputs and draft sections of project proposals, and appeals in compliance with donor’s interests and requirements and IOM’s procedures and priorities and aligned to the Strategic Results Framework.
2. Contribute to timely and accurate reporting including monthly, interim and final reports for donors as well as Country Office, Regional and Headquarters periodic activity reports based on programme objectives, work plans, and timelines set by project agreement.
3. Support the Organization’s project management actions, the Programme and Resources Management Units by keeping in records and verifying the compliance with General Agreements (GAs), Memorandum of Understanding (MoUs), Letter of Agreements (LoAs), and other types of contracts, when necessary.
4. Maintain and update reporting systems and schedules, including ensuring revisions to PRIMA are done in a timely manner and reflect changes to reporting schedules.
5. Contribute to the development of communication and resource mobilization products in close coordination with Program Managers and the Media and Communication Assistant.
6. Maintain accurate and pertinent records of all correspondence, and Project Development and Reporting information, including on PRIMA and other online systems to support the knowledge management and learning.
7. Work closely with the Monitoring and Evaluation (M&E) Officer and Programme Managers to assist in the overall integration of M&E outputs in existing and new projects.
8. Contribute to the development of Country Office strategy and contingency plans by providing technical inputs and draft specific sections in consultation with the senior management and programme units, for distribution to donors, government partners, and other counterparts.
9. Facilitate incorporation and consideration of cross-cutting issues such as gender, youth, environment, people living with disabilities, and accountability to affected populations during the development of project proposals.
10. Participate to interagency meetings such as the Programme Management Team and the United Nations Sustainable Development Cooperation Framework (UNSCDF) working groups.
11. Undertake duty travel as required to support coordination and monitoring activities forprojects implementation.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Political or Social Science, Business Administration, International Relations and/or Law from an accredited academic institution with two years of experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in supporting project development, institutional strengthening, capacity building related activities in a developing country and post-conflict context;
• Experience working in humanitarian, development, and peace nexus, complex project implementation, research, report writing, liaison with governments and international agencies, reporting, fundraising, and donor relations required;
• Experience with project planning, scheduling and deployment of resources, and evaluation and assessment;
• Experience in liaison with other UN, non-UN humanitarian actors and donors; and,
• Experience in supporting project development, management and reporting, humanitarian, and health crisis.

Skills

• Good writing, editorial and communication skills for the drafting of texts and reports;
• Ability to transmit information and guidance to team members in a clear and strategic manner;
• Work strategically to reach the Unit’s goals and improve its outputs quality and reach;
• Ability to assume responsibility for own tasks and delegated work, ensuring its timely delivery;
• Knowledge and familiarity with stabilization programmes, and humanitarian- development and peace nexus mechanisms;
• Knowledge of IOM’s services, IOM’s reporting format and styles; and,
• Good strategic, analysis and drafting skills.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English and French is required (oral and written). Working knowledge of local languages is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.