Procurement Analyst (4 positions)
Job Vacancy | Friday, April 19, 2024
| Reference Number | 240291 |
|---|---|
| Position Level | AS 7 |
| Department | Procurement, Portfolio and Financial Management Department |
| Division | Procurement, Portfolio and Financial Management Department |
| Location | Asian Development Bank Headquarters |
| Date Posted | Friday, April 19, 2024 |
| Closing Date | Saturday, May 4, 2024 11:59 p.m. (2359 Manila Time, 0800 GMT) |
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
The positions are assigned to Procurement Division 1 (PFP1) and Procurement Division 2 (PFP2) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD’s responsibiliti.es include project-related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management. In addition, our teams are involved in several initiatives and have introduced certain changes to procedures to improve ADB’s performance with respect to consultant recruitment, procurement reviews, project implementation, portfolio management and project performance management.
The incumbents will report to a PFP1 or PFP2 Procurement Sector Lead within one of PPFD Procurement Sector Teams (Agriculture, Food, Nature, Rural Development; Energy; Finance and Public Sector Management and Governance; Human and Social Development, Transport; Water and Urban Development).
Your Role
As a Procurement Analyst, you will work closely with other members of the PPFD Procurement Sector Team and engage proactively with Sector Group staff, executing and implementing agencies (EA/IAs), engaged consultants and other stakeholders on all procurement-related aspects of the sector portfolio, to facilitate the successful formulation, processing, administration and monitoring of ADB-financed loan, grant, and technical assistance (TA) projects.
- Serve as a procurement expert in a PPFD Procurement Sector Team.
- Under the supervision of the Procurement Sector Lead, undertake the transactional review of various procurement documents, including bidding documents, bid evaluation reports, and recommendations for contract award for goods, works nonconsulting and consulting services.
- Provide advice on compliance with ADB Procurement Policy: Goods, Works, Nonconsulting and Consulting Services (2017, as amended from time to time), and Procurement Regulations for ADB Borrowers (2017, as amended from time to time).
- Assist with the procurement aspects of the project preparation documents, review and comment on the bidding document and evaluation reports and consolidate comments, requests for clarifications and/or revisions and draft the relevant sections of the electronic procurement approval form (ePAF), for approval by the relevant delegated authority.
- Provide assistance to EA/IAs in preparing various procurement documents to ensure full compliance with ADB’s procurement guidelines and financing agreements.
- Assist Sector Group in processing and administering TA, support the recruitment process in close coordination with the Sector Group. Assist with the recruitment of individual consultants and resource persons.
- Assist loan/grant/TA and participate in processing missions in preparing the strategic procurement planning report and procurement plan, reviewing contract packaging, and discussing with EA/IAs to support project processing, implementation, and other consultation missions.
- In discussion with the Procurement Sector Lead, escalate complex matters where it is agreed that they need to be addressed at a higher organizational level.
- Where assigned, assist with other non-project-related procurement initiatives led by PPFD, including organization and participation in business opportunities fairs and seminars, internal policy development activities, creation of knowledge products, participation at procurement events.
- Assist in developing training materials and case studies and in conducting procurement training to Sector Group, EA/IAs, engaged consultants etc.
- Contribute to the achievement of corporate targets, including by assisting PPFD and Sector Group in meeting its obligations to management around procurement metrics.
- Compile and maintain key procurement metrics covering performance indicators in the sector assigned.
- Perform any other assignments as required and reflected in the incumbent’s workplan.
Qualifications
You will need:
- Bachelor’s degree preferably in engineering, law, business administration or related discipline; preferably with advanced training in public procurement or relevant fields
- At least 5 years relevant experience in project preparation, processing and implementation with substantial experience in procurement and contract management.
- Procurement Accreditation Skills Scheme (PASS) accreditation in both procurement and consultant recruitment will be preferred. Non-accredited applicants may be considered and will be required to complete accreditation within one year of appointment.
- Experience with ADB or similar multilateral development bank’s procurement policies, regulations, guidelines, and procedures, and anticorruption policies.
- Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.
- Strong conceptual skills and ability to identify issues and appropriate actions.
- Ability to liaise with counterparts effectively and work collaboratively as a constructive team member.
- Excellent written (including report-writing) and verbal communication skills in English
- Please refer to the link for ADB Competency Framework for Administrative Staff Level 7.
Benefits
ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.
· Paid leave (including parental)
· Medical and health benefits
· Life and other insurance plans
· Staff development
· Retirement plan
Additional Information
1) Multiple positions at various levels may be filled from this opening.
2) Actual position title and level will be based on your qualifications, experience and job scope that will be assigned to the selected candidates.
About Us
ADB only hires nationals of its 68 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
