E (most hardship)

Non Family with Residential LocationNon Family with Residential Location

Nairobi (CO), Kenya

GS6

General Service

Reason

Regular > Regular Assignment

No

2024-04-16

May 1, 2024

CBI Associate

Organizational Setting and Work Relationships
The CBI (Cash-Based Interventions) Associate is supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works quite independently with an oversight from the supervisor and may directly supervise some support staff.
Contacts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties
- Manage the use, maintenance and technical support of databases used in the cash-based interventions.
- Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management.
- Prepare and administer accurate lists of beneficiaries for the regular assistance through bank ATM/IRIS system in line with the procedures established by the office.
- Assist in developing and administering UNHCR Regular CBI database.
- Assist in the monthly reconciliation and refund process for the cash assistance project.
- Assist in preparing detailed reports and breakdown of the cash assistance provided to the refugees.
- Cross-check databases to ensure that all beneficiaries are active cases.
- Keep cash lists updated and free of duplications and ensure delivery of cash assistance to beneficiaries in a timely manner.
- Maintain relationships with partners to facilitate the flow of information between databases,
- Assist with the training of internal staff and partners on how to use the database,
- Execute best practice in data protection standards and help to positively influence others,
- Troubleshoot issues with the database and work with internal teams to provide technical fixes,
- Inform and act on the reports and messages that are received from various units on different vulnerable cases in respect to financial assistance.
- Support in the co-ordination with different partners and focal points on lists of beneficiaries reflecting situation of cash assistance.
- Undertake missions and field visits to bank service provider to monitor the cash project.
- Represent UNHCR at the cash-assistance related meetings.
- Liaise with internal stakeholders and partners.
- Develop improvements to the database and related workflows.
- Direct incidents and problems to the supervisor when they cannot be resolved at their level.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Information Technology, Database Management, Computer Science
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Previous data management experience, preferable in CBI context. Excellent knowledge of computer software and database applications. Experience in Microsoft SQL Server (2005 or later).

Desirable
Knowledge of UNHCR programmes and activities. Experience in cash-based interventions, particularly in a refugee response context. Working experience in C# and ASP.net. Working experience with statistical software such as R, Python, Stata etc.

Functional Skills
IT-Computer Literacy
DM-Database Management
EC-Statistical and modelling software
IT-Microsoft Server Technology
CB-Cash-based Programming/Managing/Planning
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

The desired candidate shall have good writing skills, in addition to intermediate/advance level of skill on MS Office, especially Excel and PowerPoint.

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit this link:

https://wwwnc.cdc.gov/travel

Nature of Position:

Within the framework of the GCR and the CRRF, the Kakuma operation has embarked on a major initiative (KISEDP), which represents a platform that facilitates collaboration and coordination between UNHCR, the government, UN agencies, development actors, NGOs, private sector and civil society to build sustainable services and economic opportunities for both refugees and their host communities. Cash-based interventions (CBIs) represent a key element of the Kakuma operations programming and is also one of the principal modalities for delivering assistance and services to persons of concern to UNHCR. UNHCR 's vision is that refugees and other persons of concern can meet their needs in dignity, are protected and can transition to solutions through the expanded use of use of innovative, efficient and effective cash-based interventions. Cash-based interventions allow refugees and other persons of concern to live with greater dignity by preserving their ability to spend money and make decisions regarding their priority needs. Designed and delivered appropriately, CBIs can reduce risks, facilitate solutions and improve the efficiency and effectiveness of programme delivery. . To that effect, the position of Cash Based Intervention (CBI) Associate was created as part of proper mechanisms put in place to ensure that strong CBI system is in place. The CBI is a major element in the implementation of KISEDP and therefore a dedicated coordination, technical capabilities not only in CBI but also in resilience programing are required. The incumbent of the position will report to the CBI Officer and will work on CBI related activities and closely liaise with colleagues in Technical, Programme, Protection and Finance Sections, in Kakuma and Nairobi. As such, the incumbent must have Very good understanding of community structures and have worked on CBI projects. Also the incumbent should be familiar with CBI products in shelter, health, sanitation and nutrition, education. Additionally, the incumbent must have very good knowledge of and experience on CBI, previous related experience in similar complex operations. Financial knowledge and experience is desirable since the incumbent is required to handle financial transaction of CBI related regularly.

Living and Working Conditions:

Staff reside on UNHCR compound which houses both offices and residences. Residential rooms have bathrooms and basic necessities such as bed, wardrobe, TV, AC, refrigerators and gas stove. Staff provide his/her own bedsheets, towels, and toiletries. The rooms are cleaned from Monday to Friday. Laundry is done separately for a fee. There is a cafeteria and bar run by a private company, where meals and drinks can be purchased. There is a gym within the compound and a basketball court at the outer perimeter. There are churches and mosques. Available banks are Equity and Kenya Commercial. ATM machines accept some credit and debit cards, dispensing Kenyan Shillings. The area is generally characterized by high temperatures and is relatively humid. January to March is the hottest months, with temperatures reaching 38oC / 100.4oF. Some essentials during these periods are a hat/cap, sunglasses, light sweat absorbing clothes, closed shoes, welly boots. Long rains start in mid-March and end in June. Some of the hazards in the Kakuma operation includes dust storms, heat exhaustion, flooding, and presence of different insects, snakes, scorpions and high risk of malaria. Rain showers usually results in large muddy areas and overflowing of seasonal rivers which limits staff movements. Overflowing seasonal rivers in Kakuma area can result from rains from highlands on North Eastern Ugandan border. Kakuma Mission Hospital at Kakuma town is the first point of call during medical emergency situations. There are also few medical clinics and chemist shops in Kakuma town with very basic facilities. Referrals and evacuations are primarily to Nairobi. Kakuma Sub Office is a Security Level 3 (moderate). The overall security situation in the operational area has been calm and stable over the past few months. While UNHCR operations have not been directly affected by insecurity, humanitarian operations and program delivery modalities are constantly reviewed and the security posture adjusted in order to mitigate the risks. Security of UNHCR compound is provided by UN Security and Safety Service (UNDSS), a private guard company and the Kenya Police Service. Movement in and out of the UNHCR Compound of UN personnel, partners and visitors is restricted from 22:00Hrs to 05:00Hrs. Staff are expected to return from refugee camps and integrated settlement to the UNHCR compound by 18:00 hours.

Additional Qualifications

Skills

Accountability, CB-Cash-based Programming/Managing/Planning, CB-Implementation of cash assistance programmes, CB-Planning, design and set up of cash based interventions, Computer Programming, Microsoft Excel, PG-Programme Management (programme cycles and reporting standards), Workplace Relations

Certifications

Computer Science - Other, Data Management - Other, Information Technology - Other

Number of Workforce in Operation/Work Setting, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Others of Concern, Working with Persons of Concern: Refugees, Working with Persons of Concern: Stateless

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn't require a functional clearance