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Program Assistant - Administration/Office Support
International Finance Corporation (IFC)
Administration/Office Support
Full-time
Job Expired 7 Mar 2024
Expired
Posted 1 month ago
Job Description

 

 Description

IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2023, IFC committed a record US$43.7 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises. For more information, visit www.ifc.org

IFC’s Tashkent office is seeking to recruit a highly organized, motivated and seasoned Program Assistant to provide a range of office and administrative support to Tashkent based teams. This role will contribute to the effective operation and administrative coordination of the Tashkent office and should be ready to step up to undertake new responsibilities and challenges with enthusiasm.
 
Duties and Accountabilities:

Provide high quality administrative support to assigned team/s:

•  Handle incoming correspondence, internal and external queries for teams supported.
•  Manage and complete in a timely manner: scheduling meetings, managing calendar, booking meeting rooms, audio visual, video conferences, visitor passes, creating VC connections for teams supported etc.
•  Take a lead in preparation and logistical planning for various events e.g., conferences, workshops, retreats, visiting missions etc.
•  Support teams in preparing any required documentation including formatting, production of documents, correspondence, power point presentations (charts), excel sheets etc.
•  Draft routine correspondence and proofread materials in English, Russian, and Uzbek languages, using proper grammar, punctuation, and style, following IFC Templates.
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•  Organize and coordinate logistics for signing, filing and transmission of legal documents (if needed).
•  Attend meetings and draft minutes if/when required by the Supervisor.
•  Identify and resolve diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determining an appropriate application.
•  Serve as an information resource on status of projects/products (e.g., procurement contract management, portfolio monitoring and reporting) and drafting a variety of correspondence.
•  Maintain accurate and efficient filing (paper and electronic).
•  Develop and maintain excellent relations with an extensive network of contacts both inside and outside the MCT department and VPU and across the WBG.
•  Work closely with other ACS teams for the daily running of the office.
•  Act as back-up to other ACS colleagues in the office in their absence or during a busy period.
•  Undertake ad hoc duties that may be assigned.
•  Work with the highest level of integrity, tact and discretion and ability to deal with sensitive and confidential information.

Selection Criteria

•  Bachelor’s Degree with at least 5 years of relevant experience. Experience in working in an international/multinational organization will be considered as an advantage.
•  Excellent interpersonal and communication skills, with ability to interact diplomatically with clients and staff at all levels, recognized ability to exercise good judgement in interpersonal dealings at all levels and in handling confidential information.
•  Excellent organizational, administrative and time management skills. Experienced with working within tight deadlines and under pressure; flexibility to work overtime during peak periods on a short notice when/if needed.
•  Demonstrated capacity to multitask and prioritize workload, work with minimal supervision with initiative and resourcefulness. Ability to follow through team’s priorities and respond to request for information in a timely manner.
•  Familiarity with office management procedures and basic resource management principles, invoicing and budget tracking.
•  Effective analytical, research and problem-solving skills.
•  In depth knowledge of Microsoft Office applications and proficiency of technology or/and systems relevant to functional area
•  Excellent verbal and writing/editing skills in English, Russian, and Uzbek languages, including ability to translate/proofread relevant correspondence and ability to independently draft a variety of formal and informal correspondence.
•  Excellent skills in preparing PowerPoint and other visual presentation tools.
•  Ability to handle time-sensitive assignments.
•  Ability to collaborate with other team members and contribute productively to team's work and output, demonstrating respect for different points of view.
•  Excellent interpersonal and diplomacy skills including demonstrated ability to work in a team-oriented and multi-cultural environment; demonstrated ability to handle sensitive and confidential information with due discretion.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.

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This position is no longer open.