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Ethics Officer
Food and Agriculture Organization (FAO)
Professional Full-time
Job Expired 28 Feb 2024
Expired
Posted 2 months ago
Job Description

Organizational Setting
The position is located in the Ethics Office (ETHDD), which is mandated to promote high standards of ethical conduct, integrity, transparency and accountability at FAO. The position of Ethics Officer is located in the Ethics Office (ETHDD) at FAO headquarters in Rome, Italy.

Reporting Lines
The Ethics Officer reports to the Senior Ethics Officer.

Technical Focus
Support to the Ethics Office in its mandate to foster an ethical workplace.

Key Results
Support fostering a workplace culture that upholds the values of the Organization, its ethical and functional integrity, respect for the dignity, diversity and rights of staff, in compliance with the Organization's Staff Regulations, Rules, Manual provisions and policies, and the Standards of Conduct for the International Civil Service. The Ethics Officer shall be guided by the principles of objectivity, accountability and confidentiality.

Key Functions
•    Lead the development and the revision of FAO ethics-related policies to strengthen a workplace culture that upholds ethical standards, transparency and accountability;
•    Ensure compliance and ethical conduct in the Organization's operations at headquarters and in the field by providing confidential advice and guidance on how to promote compliance with policies, procedures and practices to reinforce and promote the ethical standards enumerated in the Standards of Conduct for the International Civil Service, relevant Staff Regulations and Rules and policies, including but not limited to those addressing fraud and corrupt practices, harassment, sexual harassment and abuse of authority, whistleblower protection; 
•    Generate survey initiatives; reviews, analyses and interprets responses, identifies problems/issues and prepares conclusions;
•    Organize and prepare written outputs, e.g. background papers, analyses, sections of reports and studies, inputs to publications;
•    Develop outreach and advocacy material, design and delivery of workshops, briefings and trainings on various ethics-related topics.

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Specific Functions
1) Protection against Retaliation (PaR) matters:
a. advise FAO personnel on the FAO PaR policy and internal FAO grievance mechanisms;
b. conduct preliminary (prima facie) review of PaR requests and draft prima facie case findings;
c. develop management recommendations, where appropriate;
d. engage with FAO internal justice system bodies on retaliation cases;
e. provide independent review of reports from investigations into retaliation complaints;
f. remediate situations when retaliation may have or has occurred and effectuate consultation/resolution process;
g. employ creative solutions to prevent retaliation and reduce instances of formal complaints.

2) Annual Disclosure Programme (ADP):
a. implement the financial disclosure policy and develop position papers on ADP and related issues;
b. administer the ADP contractual obligations and liaise with external vendors to ensure compliance and recommend improvements to the programme;
c. provide guidance to ADP participants and external reviewers on any disclosure issues;
d. provide guidance on any conflicts-of-interests as disclosed in the ADP and suggest mitigation measures;
e. ensure smooth, effective and efficient operation of the ADP;
f. ensure provision of consistent ethics advice through daily interactions with other Ethics Office staff.

3) Provision of ethics advice:
a. provide timely and confidential ethics advice and guidance to FAO personnel;
b. manage the ethics hotline, monitor trends and conduct analysis into the root causes of ethical dilemmas for staff;
c. assist in management of relevant confidential files and information;
d. conduct complex organizational, managerial and/or legal research;
e. consult and liaise with internal and external stakeholders to update and interpret legislative and governance framework for Ethics Office.

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4) Coherence, training and outreach programmes:
a. develop ethics training materials and programmes;
b. develop outreach materials and ensure engagement outreach by the Office with all staff members;
c. develop coherence within the UN system, taking a leading role in working towards common ethics framework and policies;
d. perform other tasks as directed by the Senior Ethics Officer.

5) Office management
a. act as officer in charge when the Senior Ethics Officer is absent;
b. ensure timely, accurate and relevant reporting to FAO management, the FAO Oversight Advisory Committee and the FAO Finance Committee including elaboration of statistical analyses;
c. support overall management of human and financial resources as required.



CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
•    Advanced university degree (Master's degree or equivalent) in law, public administration, human resources management or related area.
•    Seven years of progressively responsible experience in law, corporate compliance, organizational ethics, staff misconduct and investigation, employee relations or other related field. 
•    Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies
•    Results focus
•    Team work
•    Communication
•    Building effective relationships
•    Knowledge sharing and continuous improvement

Technical/Functional Skills
•    Work experience in more than one location or area of work, particularly in field positions, is desirable;
•    Extent and relevance of experience in implementing whistleblower protection is desirable; 
•    Experience in another UN organization is desirable;
•    Demonstrated experience in development and execution of training and awareness raising programmes and experience in developing and implementing a communications strategy;
•    Extent and relevance of experience in designing or delivering ethics training, and in managing and implementing financial disclosure policies;
•    Working knowledge (proficient – level C) of another FAO official language is considered a strong asset;
•    Demonstrated client and service orientation abilities;    
•    Demonstrated ability and experience in preparing clear and concise reports;
•    Extent and relevance of experience in ethics matters, including in the United Nations System or in a large multilateral organization is considered a strong asset.

 

 

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