Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
With funding from Green Climate Fund (GCF), Swiss and Swedish governments, UNDP Georgia and Government of Georgia is implementing 7-year program dedicated to Reducing the Risk of Climate-Driven Disasters since 2019. The program includes three inter-related on-going projects, including GCF funded, 7-year project entitled: “Scaling-up Multi-Hazard Early Warning System and the Use of Climate Information in Georgia” (hereafter GCF project). SDC funded 5-year project “Strengthening the Climate Adaptation Capacities in Georgia” and SIDA funded 4-year project on “Improved Resilience of Communities to Climate Risks”. The program is implemented under National Implementation Modality (NIM) with the Ministry of Environmental Protection and Agriculture (MEPA playing) and executing entity’s/implementing partner’s role for it.
An overall objective of the project is to reduce exposure of Georgia’s communities, livelihoods and infrastructure to climate-induced natural hazards through a well-functioning nation-wide multi-hazard early warning system and risk-informed local action.
The project objective will be achieved through three outputs: i) expanded climate-induced natural hazard observation network and modelling capacities secure reliable information on climate-induced hazards, vulnerability and risks; ii) Multi-hazard early warning system (MHEWs) and new climate information products supported with effective national regulations, coordination mechanism and institutional capacities; iii) improved community resilience through the implementation of MHEWs and priority risk reduction measures.
Since the programme consists of 3 projects, which are interrelated and interdependent, timely and effective implementation of activities are crucial for project/programme delivery. Herewith, the procurement of the similar services/works may be initiated under single call, which also requires detailed analysis and better planning of the procurement process.
There are specific products/services, which are expected to be procured by governmental agencies under the Letter of Agreements (LoA). Those procurement cases are subject of local state procurement rules and guidelines. Considering limited capacities within the partner agencies, in order to ensure timely and successful completion of those procurement cases, Procurement Associate is expected to analyze, review and advice on State Procurement legislation/procedures.
Programme thematic experts, who are assigned to develop technical specifications and the tender requirements for the respective goods/services, require additional guidance from Procurement Associate to ensure compliance to the rules, guidelines and the established practice in public procurement.
Procurement Associate supervises the procurement processes in order to obtain the best value for money. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Associate promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.
Duties and Responsibilities
Procurement Associate ensures execution of transparent and efficient procurement services and processes for the programme consisting of GCF/SDC/SIDA funded projects.
- Plans, organizes and manages procurement process for the projects.
- Provides advice on state procurement processes to the project managers/coordinator.
- Reviews procurement processes conducted by GCF/SDC/SIDA-funded projects and implementing partners.
- Participates in the analysis and summarization of ToRs;
- Ensures preparation of procurement plans for the programme and monitors their implementation.
- Liases and cooperates with the Project Team, Experts, Implementing Partners and UN CO Procurement Team on project related procurement issues/cases.
- Upon request of E&E Portfolio team leader, GCF project coordinator, SDC and SIDA Project managers supervises/manages execution of complex, large scale contracts.
- For the complex/large scale contracts ensures coordination between contractors, project experts and national stakeholders.
Institutional Arrangement
The incumbent will work under the technical guidance of CTA and direct supervision of GCF Project National Coordinator. Directly reports to GCF Project National Coordinator and is responsible to lead procurement processes and execution of larger scale/complex contracts.
Competencies
Core Competencies
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical Competencies
- Contract management
- Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
- Procurement management
- The ability to acquire goods, services or works from an outside external source.
- Data management
- Knowledge of processing, storing, and validating procurement data.
- Sourcing
- Ability to find, evaluate and engage suppliers of goods and services.
- Budget management
- Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
- Partnerships management
- Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
- UN Policy Knowledge - Ethics
- Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.
Required Skills and Experience
Education:
- Secondary education.
- Bachelor´s degree in engineering (civil), electronics, business or public administration, supply chain/logistics, finance, economics or related fields will be given due consideration, but this is not a requirement.
- CIPS level 3 or equivalent to CIPS 3 level is mandatory, CIPS level above 3 is an asset.
Experience:
- Minimum 7 years (with Secondary education) or 4 years (with Bachelor´s degree) of experience in administration/operations related to procurement.
Required Skills:
- Excellent writing skills.
- Computer literacy.
Desired Skills:
- Previous working experience in international organizations, UN Agencies, is an advantage, especially knowledge about Business Processes.
- Experience of procuring high value complex requirements, with any of the following categories – civil works/construction projects, IT/ communication technology, complex services is an asset.
- Working experience in climate change and adaptation project(s) will be considered as an asset.
- Knowledge of public procurement principles is an asset.
Languages:
- Excellent written and verbal communication skills in English and Georgian.
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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