PURPOSE OF THE POST
In the context of the WHO Health Emergencies incident management system, the incumbent will have the overall responsibility for managing the supply requisitions placed for OSL emergency response, ensuring an end-to-end follow-up, and guaranteeing an effective and efficient requisition process at the incident site level.
OBJECTIVES OF THE PROGRAMME AND OF THE IMMEDIATE STRATEGIC OBJECTIVES
The mission of WHO's Health Emergencies Programme (The Programme) is to help countries, and to coordinator international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies. Reporting to the procurement officer under the overall guidance of the Incident Manager and Head of WHO Country Office, and within the delegated authorities, the incumbent is a team member within the OSL team and will support procurement of goods and services for the WHO emergency response.
SUMMARY OF ASSIGNED DUTIES
During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the organization.
1. Assist and support procurement unit for timely procurement of goods and services for WHO Ukraine.
2. Receive procurement requests from technical officers and other requestors within WHO and compile them at once place.
3. Review procurement requests and obtain additional information from requestors if needed.
4. Upon request of procurement officer follow up of quotations and offers from suppliers.
5. Follow up with suppliers for delivery of goods according to Purchase Orders and inform warehouse team about delivery of goods.
6. Compile Invitation to bid and request for proposal documents, register them in procurement registry for appropriate record keeping.
7. Under the supervision of a procurement officer, conduct market research for new products and new suppliers.
8. Assist procurement officers for preparation of technical and financial evaluation when requested.
Recruitment Profile Competencies
*2. Respecting and promoting individual and cultural differences.
Functional Knowledge and Skills
Knowledge of procurement process and procedures. Knowledge of local market. Knowledge of Microsoft outlook, excel and power point. Ability to work in a multicultural environment with multidisciplinary teams. Problem identification and solving skills.
Essential: Completion of Secondary education is required.
Desirable: University degree in development economics, business, administration, logistics, engineering, supply chain management or related area. Training or knowledge of information management systems and their application to supply management and monitoring.
Essential: At least 5 years of experience in supply chain management or supply logistics in humanitarian response operations or related area
A combination of a relevant Bachelor's degree with 3 years of experience in supply chain management or supply logistics in humanitarian response operations or related area in lieu of the 5 years of experience outlined.
Desirable: Related experience with WHO, the UN system, health cluster partners, recognized humanitarian organizations or international nongovernmental organization work in the field of outbreaks and/or health emergency response.
Use of Language Skills
Essential: Expert knowledge of English and Ukrainian.
Other Skills (e.g. IT)
Excellent knowledge of Microsoft Office applications.
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test and/or an asynchronous video assessment may be used as a form of screening.
- In the event your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net. Some professional certificates may not appear in the WHED and will require individual review.
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- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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