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Procurement Assistant
World Health Organization (WHO)
EU_UKR WHO Country Office, Ukraine
G5 General Support Temporary Locallly Recruited
Job Expired 10 Oct 2023
Posted 2 months ago
Job Description


In the context of the WHO Health Emergencies incident management system, the incumbent will have the overall responsibility for managing the supply requisitions placed for OSL emergency response, ensuring an end-to-end follow-up, and guaranteeing an effective and efficient requisition process at the incident site level.


The mission of WHO's Health Emergencies Programme (The Programme) is to help countries, and to coordinator international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies. Reporting to the procurement officer under the overall guidance of the Incident Manager and Head of WHO Country Office, and within the delegated authorities, the incumbent is a team member within the OSL team and will support procurement of goods and services for the WHO emergency response. 


During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the organization.
1. Assist and support procurement unit for timely procurement of goods and services for WHO Ukraine.
2. Receive procurement requests from technical officers and other requestors within WHO and compile them at once place.
3. Review procurement requests and obtain additional information from requestors if needed. 
4. Upon request of procurement officer follow up of quotations and offers from suppliers.
5. Follow up with suppliers for delivery of goods according to Purchase Orders and inform warehouse team about delivery of goods.
6. Compile Invitation to bid and request for proposal documents, register them in procurement registry for appropriate record keeping.
7. Under the supervision of a procurement officer, conduct market research for new products and new suppliers. 
8. Assist procurement officers for preparation of technical and financial evaluation when requested. 


Recruitment Profile Competencies

*1. Teamwork
*2. Respecting and promoting individual and cultural differences.
*3. Communication

Functional Knowledge and Skills

Knowledge of procurement process and procedures. Knowledge of local market. Knowledge of Microsoft outlook, excel and power point. Ability to work in a multicultural environment with multidisciplinary teams. Problem identification and solving skills. 

Education Qualifications

Essential: Completion of Secondary education is required. 
Desirable: University degree in development economics, business, administration, logistics, engineering, supply chain management or related area. Training or knowledge of information management systems and their application to supply management and monitoring.


Essential: At least 5 years of experience in supply chain management or supply logistics in humanitarian response operations or related area
A combination of a relevant Bachelor's degree with 3 years of experience in supply chain management or supply logistics in humanitarian response operations or related area in lieu of the 5 years of experience outlined.
Desirable: Related experience with WHO, the UN system, health cluster partners, recognized humanitarian organizations or international nongovernmental organization work in the field of outbreaks and/or health emergency response.

Use of Language Skills

Essential: Expert knowledge of English and Ukrainian.

Other Skills (e.g. IT)

Excellent knowledge of Microsoft Office applications.


  1. This vacancy notice may be used to fill other similar positions at the same grade level
  2. Only candidates under serious consideration will be contacted.
  3. A written test and/or an asynchronous video assessment may be used as a form of screening.
  4. In the event your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: Some professional certificates may not appear in the WHED and will require individual review.
  5. According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  6. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and E-Manual.
  7. The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its workforce . Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States ( are strongly encouraged to apply. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to
  8. An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter ( into practice.
  9. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
  10. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  11. WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  12. The statutory retirement age for staff appointments is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  13. For information on WHO's operations please visit:
  14. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
  15. Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at
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