Org. Setting and Reporting
The position is located in the United Nations for the Referendum in Western Sahara (MINURSO), Laayoune. The incumbent reports to the Movement Control Assistant in Laayoune.Responsibilities
Within delegated authority, the Movement Control Assistant will carry out the following duties:
Joint Movement Control Centre duties/Passenger handling duties:
• Receives customer requests through Movement of Personnel (MOP) and cargo Movement Request (CMR) Forms for transportation of passengers and cargo (Including dangerous goods requiring special handling) within and or outside a field mission.
• Assist in planning and scheduling the movement of passengers and cargo.
• Assists in determining the most efficient and cost-effective modes of transport for passengers and cargo (Including dangerous goods requiring special handling) within and/or outside a field mission.
• Coordinates required transportation activities with the Aviation, Transport, and Units/Sections and/or commercial transportation service providers.
• Liaise with other UN units/sections and government organizations on immigration and customs matters.
• Assist in analyzing projected cargo flows to estimate required resources.
• Records statistical data on the movement of cargo (Including dangerous goods requiring special handling) within and/or outside a field mission.
Cargo Warehouse duties:
• Receives excess personal luggage and cargo (including dangerous goods requiring special handling) from customers.
• Prepares luggage and cargo for transportation (weighting, plastic wrapping, labeling, etc.) in accordance with required destinations.
• Coordinates the transportation arrangements to the embarkation facility.
Airfield/Terminal/Transport Movement Control Office duties:
• Supervises a team of cargo handlers.
• Coordinates the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations, and applicable safety procedures.
• Complies with passenger and cargo manifests and communicates them to aircrew, surface transport, and riverine personnel.
• Monitors that aircraft, vehicles are loaded in accordance with passenger and cargo manifest.
• Brief passengers on schedules, routes, timing, and safety requirements.
• Conduct check-in and check-out activities for outgoing and incoming passengers and cargo.
• Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment.
Administration and other duties:
• Maintains the electronic databases in accordance with the established procedures. Collects an analyzes data to identify trends and patterns for presentation and reporting.
• Monitors that appropriate reference documents are current, readily available, and accessible to all relevant personnel.
• Participates in developing the standard operating procedures for the related movement control processes.
• Participates in preparing operational plans and responses to internal and external audit observations.
• Participates in developing technical specifications for goods and services and provides inputs to the responses to bids and evaluations to ensure that the vendor’s proposal meets technical requirements.
• Conduct inventories and annual physical checks of relevant facilities and equipment
• Perform other related duties as required.
Professionalism: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors' language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and
matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent is required.
Valid national driving license is required.
Computer literacy in word processing, spreadsheets and database.
A minimum of three (3) years of progressively responsible experience in movement control related services or general experience in the field of transport, travel related or logistic fields or administration is required.
A minimum of five (03) years of progressive airline operations in Airports performing ground handling operations and Ramp Management in the proximity of aircraft is desirable.
Excellent knowledge in use of Microsoft Office (excel, Word and PowerPoint) is desirable.
Experience in using IATA and/or ADR rules and procedures for transporting dangerous goods is desirable.
Experience in data analytics and or related areas is desirable.
Experience with UN/NGO or other International bodies is desirable.
Fluency in French or English languages are required as the working languages of the United Nations Secretariat.
Knowledge of the other is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.