Intern - Information Management

Position Title: Intern - Information Management

Duty Station: Geneva, Switzerland

Classification: Intern, Grade Other

Type of Appointment: Internship, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 07 June 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Background Information

The war that followed the full-scale invasion of Ukraine by the Russian Federation in February 2022 (Ukraine crisis) has resulted in the massive devastation of civilian infrastructure, severely impacted local capacities and systems, and triggered the largest human mobility crisis the European continent has experienced since World War II. The Ukraine crisis is unique in many ways and will have reverberations for years to come in Europe and beyond. While the need for immediate humanitarian assistance to people affected by- and escaping the conflict is of the utmost importance, the acute development impacts of a protracted war are clearly apparent, both in Ukraine and beyond.

At IOM Headquarters, within the Department of Operations and Emergencies (DOE), the Ukrainian Crisis Cell supports IOM’s overall response in Ukraine and affected countries in the region.

The intern will support the work of the Ukraine Crisis Cell by assisting the team with all activities involving the production of internal and external facing information products on IOM’s response to the Ukraine crisis, and, more generally, Information Management (IM) and data management activities.

Supervision

Under the direct supervision of the Information Management Officer, overall supervision of the Deputy Emergency Coordinator and Senior Emergency Coordinator, and in close coordination with other Divisions’ focal points involved in the response to the Ukraine crisis within DOE; within other Departments; and relevant colleagues within Country Offices; the successful candidate will support the successful operationalization of the information management strategy across the Ukraine response, ensuring the Ukraine Crisis Cell gathers high quality data for use in reports that in turn feed into effective strategic planning.

Core Functions / Responsibilities:

1. Support the IM Officer in the development and implementation of databases and datasets managed by the unit, as required by stakeholders at HQ and country levels.
2. Support outreach and collection of inputs from relevant focal points from different technical units, divisions and country offices engaged in the Ukraine crisis response, both in the field and in HQ.
3. Provide support to IM focal points at the country level in the development, revision and operationalization of IM tools and systems.
4. Assist in ensuring that IM systems and tools for the Ukraine response are in line with reporting requirements related to appeals, donor reporting requirements, and IOM’s Strategic Results Framework, adhere to Data Protection Principles, and mainstream gender and vulnerability disaggregation principles.
5. Support in the analysis of IOM and secondary sources of information (country updates, DTM reports, etc.) to provide inputs into internally and externally facing highlights and reports.
6. Support data visualization efforts geared towards both external and internal audiences.
7. Provide technical support with administrative tasks as needed the team’s cross-cutting work.
8. Perform such other duties as may be assigned.

Training Components and Learning Elements

• The Intern will gain experience in working in an international multicultural environment, within the United Nations system.
• Gain experience in organization, management, and international cooperation activities.
• Gain a better understanding of IOM’s emergency work, as an inter-governmental organization in the field of Migration, and work on formulating and editing of internal and external report, including the Ukraine Regional Response Situational Report.
• The Intern will acquire technical knowledge in research and strategy.
• The Intern can also access online training courses at the disposal of all IOM staff.
• The Intern will have the possibility to interact with IOM staff within Headquarters and IOM Missions.

Required Qualifications and Experience:

Education

• Enrolled or recently completed master's degree in development, Political Science, International Relations, Governance or Social Sciences, Computer Sciences, GIS, MIS, or a related field from an accredited academic institution; or,
• University degree in the above fields.

Experience

• Experience with international organizations and/or development cooperation;
• Experience in liaising with governmental and diplomatic authorities, as well as with national and international institutions is an asset;
• Experience working with databases, data management, data cleaning, data analysis, and data visualization;
• Experience working with information management tools (e.g. Access, SQL, PowerBI, Tableau, Excel, or ArcGIS suite) and methods (database design, data cleaning, etc.).
• Data visualization and design experience, including with the Adobe Suite (Illustrator and Indesign) is desirable.

Skills

• Good understanding of humanitarian and development system, internal and international migration issues is desirable;
• Detail oriented;
• Demonstrated English writing skills;
• Demonstrated strong organizational and coordination skills;
• Good communication skills;
• Ability to work under short deadlines;
• Solutions oriented thinking;
• Good at working independently as well as in teams.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of any other UN languages is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Note

Eligibility and Selection

In general, the Internship Programme aims at attracting talented students and graduates who:

1. have a specific interest in, or whose studies have covered, areas relevant to IOMprogrammes and activities;
2. are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or
3. are sponsored by governmental/non-governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.
4. are either enrolled in the final academic year of a first university degree programme(minimum Bachelor’s level or equivalent) or have graduated in the last 12 months. e) are between 20 and 36 years of age.

• Only shortlisted candidates will be contacted, and additional enquiries will only be addressed if the candidate is shortlisted.
• Depending on experience and location, IOM provides a small monthly stipend to help offset costs.
• Please consider the cost of living in Geneva prior to applying.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

The successful candidate is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

No late applications will be accepted.

How to apply

To apply, interested applicants are invited to submit their applications HERE via the IOM e-Recruitment system by 07 June 2023

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 25.05.2023 to 07.06.2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: INT 2023 27 - Intern - Information Management - Geneva, Switzerland (58157909) Released Posting: Posting NC58157910 (58157910) Released