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Executive Assistant, (GS-5), Africa Communication Services Unit, ESARO, Johannesburg, South Africa, #124392 (Temporary Appointment, 6 months) Open for South African Nationals
United Nations Children's Fund (UNICEF)
GS-5 General Support Temporary Locallly Recruited
Job Expired 26 Apr 2023
Posted 1 month ago
Job Description

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a voice

The fundamental mission of UNICEF is to promote the rights of every child and adolescent, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children, adolescents, and families, translates this commitment to rights into action. For UNICEF, equity means that all children and adolescents have an opportunity to survive, develop and reach their full potential, without discrimination, bias, or favoritism. To the degree that any child or adolescent has an unequal chance in life — in its social, political, economic, civic, and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education, and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. Therefore, the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

The Africa Services Unit is based in Johannesburg and specializes in positioning UNICEF in the news as an expert voice on all matters related to children in sub-Saharan Africa. Through analysis and insight of the external environment and nurturing relationships, ASU ensures that our stories and voice reach a broad audience, influence decisions, and brings a positive impact for children. ASU works with content creators to ensure the authentic voice of young people, communities and partners are represented and their storied brought under the spotlight. ASU works closely with colleagues across the regions to improve the skills and awareness related to media, brand and ethical story telling.


How can you make a difference?

Under the supervision of Chief of Communication Africa Services Unit, the Executive Assistant is accountable for communications, operations, and administrative support services to enhance the smooth running of the supervisor’s day-to day activities.

Summary of key functions/accountabilities:

Communication Support:

On behalf of supervisor, manage incoming and outgoing correspondence, e-mails, and telephone calls.

Communicate sensitive information to higher level managers.

Provide routine information pertaining to the work of the division/office.

Draft responses to written inquiries on routine questions.

Coordinate responses to sensitive inquiries.

Prepare briefing materials for official trips or meetings.

Follow up on established deadlines and ensuring timely submissions by staff on reports, correspondence, and other documents.

Administrative support:

Maintain the supervisor’s calendar and arrange meetings.

Organize official travel on behalf of supervisor.

Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.

Operations support:

Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers, and hosts.

Maintains and updates a system which monitors the absence of staff.

Supports management of administrative supplies, office equipment, and updating the inventory of items.

To qualify as an advocate for every child you will have…

  • Completion of secondary education, preferably supplemented by technical or university courses related to administration, communication, journalism.
  • A minimum of five years of progressively responsible human resources, administrative or clerical work experience, with UNICEF or other Agencies.
  • Good computer and software skills including MS Office, Vision, Service Gateway
  • Relevant experience in Programme communication, M&E and data management is an asset. Experience in both development and humanitarian contexts is an added advantage.

Language Requirements:

  • Fluency (both verbal and written) in English is required.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships I (2) Demonstrates self-awareness and ethical awareness I (3) Drive to achieve results for impact I (4) Innovates and embraces change I (5) Manages ambiguity and complexity I (6) Thinks and acts strategically I (7) Works collaboratively with others I.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.


UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidates are encouraged to apply.

UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This job is no longer available.