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Logistics Coordinator Procurement Ukraine Kiev
Norwegian Refugee Council (NRC)
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Posted 1 month ago
Job Description

We are looking for a Ukranian Logistics Procurement Coordinator to join our team in Kiev - Ukraine. 

The purpose of this position is to ensure effective and efficient delivery of goods and services while ensuring the NRC value for money principles are followed to the latter. The procurement Coordinator is leading a procuremnt team country wide.

What you will do: 
•     Adhere to NRC policies, handbooks, guidelines, and donor requirements.
•     Assist with the implementation of the logistic function’s portfolio according to the Plan of Action.
•     Line Manage a team of staff who will be dedicated to the role.
•     Prepare and develop status reports as required by management.
•     Ensure proper filing of all support documents.
•     Promote and share ideas for improvement of the logistic function.
•     Be anti-corruption, transparent, and cost-efficiency focused in all procurement processes.
•     Conduct procurement process with a focus on country and NRC regulations.
•     Prepare procurement documents in line with NRC procurement procedures.
•     Perform other duties, as assigned by the Line Manager.

Specific responsibilities 
•     Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
•     Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
•     Prepare contracts using NRC Ukraine templates
•     Support in the preparation RFQs, Tenders and BID analysis for complex purchases.
•     Manage the prequalification of service providers and ensure all purchases meeting thresholds for use of prequalified vendors and services providers are adhered to.
•     Manage the waiver register and share it with the Logistics Manager.
•     Support in the receiving of Bid/Tenders and assist in opening and processing stages.
•     Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached and the electronic copies are properly saved
•     Ensure each team member under direct supervision  has a work and development plan and conduct the annual review


•     Maintain proper files for procurement documents (and upload all documents in Agresso).
•     Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
•     Ensure RFQs, are prepared and sent out within the agreed lead time.
•     Complete and issue purchase orders per NRC regulations.
•     Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
•     Vetting of the suppliers according to NRC procedures 
•     Follow up with suppliers and organize for delivery of materials.
•     Support the Procurement officer in Conducting regular market surveys to identify suitable and reliable suppliers and service providers.
•     Updates the contract tracker for the country office
•     Update and share the procurement tracker regularly.
•     Ensure updating Vendors' databases and explore and help in developing the Area level FWA.
•     Ensure that all assistants and officers supervised keep track of current procurements with bi-weekly reporting for consolidation into a monthly report.
•     Support Procurement assistants/officers in the direct purchase and reconcile every action with the Finance team.
•     Provide support to all field offices as needed and make supervisory visits to all procurement offices in the area/field offices.
•     Any other tasks assigned by the supervisor.

What you will bring: 

  • Bachelor’s degree in relevant field.
  • Minimum 2 years of experience working in a humanitarian organization and experience in Procurement .
  • Previous experience from working in complex and volatile contexts.
  • Good English level.

Behavioural competencies

  • Strong context monitoring and analytical skills.
  • Resilience and ability to work in insecure environments.
  • Ability to empower and build trust.
  • Ability to plan.

We offer:

  • Type of contract: for one year with the possibility of extension (covering maternity leave )
  • Salary/benefits: According to NRC salary scale, terms and conditions.
  • Duty station: Kiev
  • Closing date for this vacancy is 28//02/2023
  • Psychological support service

Please note the following: 

  • We will contact only shortlisted candidates.
  • NRC retains the discretion to cancel the recruitment.
  • NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.
  • This position is for Ukrainian nationals only.
  • Kindly submit your CV and application in English and include your full name as written in your passport. 
  • Please include all relevant employment history and education when completing your application. Uploaded CV's will not be considered. 

We are also looking for people who share our values:

  • To be dedicated in what we do;
  • To be innovative with our solutions;
  • To act as one unified and inclusive team;
  • To be accountable to the donors that make our work possible; the people we exist to serve; and to each other… the members of our NRC family.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability

This job is no longer available.