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Finance and Admin Associate
United Nations Development Programme (UNDP)
NB3 Full-time
Close on 15 Feb 2023
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Posted 1 week ago
Job Description
Background
 
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

UNDP India’s current Country Programme, 2018-2022, is in its final year of implementation. Our new Country Programme (2023-2027), which comes into effect in 2023, builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios: 

  • Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs
  • Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized
  • Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability
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South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.

Duties and Responsibilities
  • Prepare budget and monitor project expenses in ERP System (ATLAS/QUANTUM) on a regular basis, report on the project delivery and ensure full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system.
  • Support Project Management Officer on preparation of budgets, periodic expenditure reporting, donor reporting and other financial reports.
  • On behalf of the project, manage the requisitions, purchase orders, and payment requests in ATLAS. Continuous analysis and monitoring of the financial situation, and Preparation and monitoring of budgets.
  • Initiate procurement actions for ICs, goods, works and services and recruitment of positions according to HR and procurement plans. Prepare requests for recruitment and contracting in UNDP format and according to the Country Office Standard Operating Procedures, SOPs.
  • Promptly follow up with CO units on pending actions (Finance, procurement, recruitment, travel, transportation etc.).
  • Coordinate with Procurement team with the UNDP CO ensuring that Purchase Orders are duly prepared and dispatched; carry out timely corrective actions on POs with budget check errors and other problems.
  • Perform any other tasks consistent with the level of the post and/ or assigned by the National Programme Director – Technical Support Unit.
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Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

 

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

 

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

 

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

 

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

 

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

 

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

 

Cross-Functional & Technical competencies 

Thematic Area

Name

Definition

Technical competency

UN policy knowledge-ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Cross-functional competency

Results-based Management

Ability to manage programmes and projects with a focus at improved performance and demonstrable results

Cross-functional competency

Knowledge Generation

Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need. Shares knowledge across the organization and builds a culture of knowledge sharing and learning.

Cross-functional competency

Communication

Ability to communicate in a clear, concise and unambiguous manner both through

written and verbal communication; to tailor messages and choose communication

methods depending on the audience

Business Management

Resource Management

Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

 
Required Skills and Experience
 
Education:
  • High School OR Bachelor’s degree OR equivalent in Business Administration, Public Administration, Human Resources, Finance and related field is desirable.
Experience:

Essential

  • Minimum 6 years’ (High School) or 3 years (Bachelor’s Degree) of demonstrable relevant experience.
  • Relevant Experience at the national level working with Governments and private entities in the insurance sector.

Desirable

  • Additional years of demonstrable experience Programme development, project management, Administration and Finance in private, and with national or international organization.
  • Experience of working with Central and/or State Governments/ international agencies/on similar assignments will be preferred.

Job knowledge and technical expertise 

  • Understands the main processes and methods of work regarding to the position.
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up to date through self-directed study and other means of learning.
  • Demonstrates good knowledge of information technology and applies it in work assignments.

Fundamental knowledge of processes, methods, and procedures

  • Understands the main processes and methods of work regarding to the position
  • Strives to keep job knowledge up to date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments

Communication Skills

  • Good facilitation and communication skills
  • Excellent writing and presentation skills

Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds, and sustains effective relationships within the work unit and with internal and external clients
  • Responds to client needs promptly
  • Ability to liaise and work with people of different backgrounds and in a multi-cultural environment
  • Ability to work well under pressure and as a part of a team

Data gathering and implementation of management systems

  • Uses information/databases/other management systems
  • Provides inputs to the development of simple system components
  • Makes recommendations related to work procedures and implementation of management systems
  • Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc. 
  • Demonstrates integrity and ethical standards.
  • Promotes the vision, mission, and strategic goals of the organization.
Disclaimer
 
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The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
 
Remuneration starting at INR (Annual) 9,38,400 / 78,200 INR (Monthly) as per the scale depending on qualifications and experience. The remuneration is excluding 8.33% pension amount paid over and above the salary.
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