Org. Setting and Reporting
This position is located in the Centres Operations Section (COS) in the Information Centres
Service (ICS), Campaigns and Country Operations Division (CCOD), Department of Global Communications (DGC). The COS provides human resources management, finance, and budget support to approximately 60 field offices of the DGC in the global network of UN Information Centres (UNICs). To learn more about the UNICs, visit https://unic.un.org. The incumbent reports directly to the Finance and Budget Officer under the overall supervision of the Chief of COS.
Within delegated authority, the Associate Finance Officer may be responsible for the following duties.
BUDGET PREPARATION AND ADMINISTRATION:
• Review and analyse annual cost estimates of staff and non-staff requirements from UN
Information Centres and information components of UN Offices in the field;
• Assist the Finance and Budget Officer in the elaboration of resource requirements for budget submissions;
• Review working tables and analyses of the distribution of budgetary sub-allotments among
UN Information Centres;
• Monitor budget implementation and recommend reallocation and/or redeployment of funds where necessary;
• Monitor monthly expenditures to ensure that they remain within authorized levels;
• Process redeployment requests as and when required;
• Assist in the administration of extra budgetary resources of the Special Fund for Government Contributions, including review of agreements and cost plans, preparation of allotment requests and ensuring compliance with relevant regulations and rules and established procedures and policies;
• Assist in the preparation of proposed programme budget submissions;
• Review and assist in the finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Assist in the review of regular financial reports from UN Information Centers; identify problem transactions and irregularities in related accounts and resolve them in a timely manner;
• Assist in ensuring that accurate and complete accounting reporting and internal control systems are functioning and that all relevant records are maintained;
• Provide support to UN Information Centers administrative staff by responding to queries, investigating and formulating solutions to reporting problems;
• Perform functions required for year end and end of the biennium account closing exercise;
• Research and analyze information needed to respond to audit findings;
• Monitor and supervise the work of subordinate staff as required.
• Assist in the management of the nonexpendable assets inventory including updating records, preparing periodic reports, drafting requests for disposal to Headquarters Property Survey Board;
• Provide support to manage UNICs field procurement contracts and ensure that procurement actions are taken on a timely basis;
• Supervise support staff as required;
• Perform other related duties, as assigned.
• PROFESSIONALISM: Knowledge of administrative, budgetary and financial functions, systems, standards, policies and procedures. Committed to ensuring the proper use of the financial resources of the work unit. Possess analytical and evaluative skills in order to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients"and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
A first-level university degree in business administration, public administration, finance, accounting, commerce or related field is required. Candidates for this position must have passed the United Nations Young Professional Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
A minimum of two years of progressively responsible experience in finance, budget, business administration, accounting, procurement or related area or the successful completion of Young Professionals Programme Examination (YPP)/United Nations National Competitive Recruitment Examination (NCRE), or the General Service Professional Examination (G to P) is required.
Experience working with Enterprise Resources Planning (ERP) systems such as Umoja, SAP or similar is desirable.
Experience in finance and budget within the United Nations Secretariat or similar international organization is desirable.
Experience working with a large client base located across multiple time zones is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of other UN official languages is desiarbale.Assessment
As YPP, NCRE and G to P candidates have been through a rigorous assessment process, no formal competency based interviews or assessment tests will be conducted.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
This position is temporarily available for six (6) months with possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
Should successful candidates refuse to participate in the placement exercise, which includes, but is not limited to declining a position after being selected, declining a formal written offer of appointment, withdrawing an application in Inspira, putting an application on hold in Inspira without prior approval from the Office of Human Resources Management, failing to respond to e-mails or phone calls from the United Nations concerning placement exercises within a reasonable time period or failing to make themselves available for placement, they shall be considered to have withdrawn their candidacy from the Young Professionals Programme and shall be removed from the roster.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.