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Grants & Data Senior Specialist
International Rescue Committee (IRC)
Job Expired 28 Jan 2023
Posted 2 months ago
Job Description


Grants & Data Senior Specialist

Closing date

Job Overview:

The Grants and Data Specialist plays a critical function within the IRC Dallas team by supporting pre- and post-award activities via the development of new proposals, coordinating the maintenance of grant management systems, and carrying out program compliance and monitoring and evaluation (M&E) activities.

This position maintains a reduced schedule of 20 to 30 hours per week and is eligible for benefits. This team is remote with an option for in-office, partial remote, or full remote work.

Essential Responsibilities:

New Business Development (Pre-Award)

  • Research and identify new business development opportunities both public and private.
  • Maintain opportunity tracking system, OTIS, by uploading required information and documents for proposal tracking.
  • Support the development of proposals including public (federal, state, city, internal) and private (national, state, regional, local, internal) opportunities.
  • Collaborate with program managers and staff to design programs, develop and draft proposals (narratives, timelines, work plans, budgets, applications), and prepare supporting documents needed for submissions.
  • Submit proposal questions to donors on behalf of proposal development team.
  • Review proposal drafts for clarity, content, and responsiveness.
  • Follow established business development processes and internal procedures.

Data, Grants Management and Compliance (Post-Award)

  • Initiate account code requests by uploading documents to OTIS and following up with Post Award Officer at HQ.
  • Schedule grant opening, closing, and check-in meetings between program staff, finance, and the Grants and M&E Team.
  • Review program data ensuring data entries are complete and accurate.
  • Address data inconsistencies/errors by working with program staff to identify and make necessary corrections.
  • Attend monthly budget versus actual and program outcomes and planning meetings, providing compliance and monitoring support and follow up as needed.
  • Assist with responding to HQ requests related to grants and contracts.

Monitoring & Evaluation (Post-Award)

  • Support client engagement and feedback activities by developing client feedback surveys in coordination with program staff, scheduling regular feedback reminders for program staff, and providing support in preparing and soliciting survey responses from clients/partners/staff.
  • Draft reports for program staff and SMT on client feedback evaluations.
  • Provide other monitoring and evaluation support to programs as needed.
  • Attend monthly M&E Community of Practice calls.

Job Requirements:

  • Bachelor’s Degree required or equivalent work experience.
  • Minimum of one year of related work experience required, preferably in a not-for-profit environment. Two years experience preferred.
  • Grant writing and previous editing experience is a plus
  • Proficient in Microsoft Office applications (Word, Excel, Outlook) and with using online client management portals
  • Fluency in English required
  • Project management experience demonstrating ability to create and coordinate successful team work plans within established deadlines
  • Excellent professional writing ability
  • Solid organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines without close supervision.
  • Demonstrated success in working remotely

Working Environment:**

  • Standard office work environment and/or hybrid remote
  • Occasional evening or weekend work may be required

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

This job is no longer available.