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Human Resources Associate (2 vacancies)
World Health Organization (WHO)
WP/DAF Director, Administration and Finance
G6 Associate Full-time Locallly Recruited
Closing soon: 8 Dec 2022
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Posted 1 week ago
Job Description

OBJECTIVES OF THE PROGRAMME

The Department of Administration and Finance is responsible for providing efficient and effective support service to all programmes and activities of the organisation in the Western Pacific Region in respect of human resources management, administration, budget and finance, procurement, conference, IT services, staff security and staff medical services. 

The objective of the Human Resources Management (HRM) unit in WPRO is to recruit the best qualified personnel in a timely manner; deliver effective and efficient HR services to clients in the Regional Office and country offices; promote a culture of staff well-being and development; and guide staff, including new and reassigned staff members, as well as managers through the provision of expert advice on all human resource related matters.
 

DESCRIPTION OF DUTIES

Under the overall supervision of the Regional HR Manager (RHRM) / Human Resources Officer (HRO) and the day-to-day coordination with the Executive Associate-Human Resources (EA), the incumbent may be required to perform the following duties (duties are not all inclusive):


1. Provide administrative support in various HR services such as:
         a.  Processing selections against staff and non staff selections - temporary and fixed-term Professional and local positions in the Region and non staff contracts, including review of staffing, vacancy announcements, initial screening of candidates in consultation with EA, conduct of panel meetings, selection tests and interviews and preparation of documents/folders for panel meetings, related correspondence;
         b. Monitoring the selection process at all stages and maintain appropriate records and follow up in consultation with supervisor(s) on actual/anticipated issues;
         c.  Reviewing selection proposals for fixed-term selections received from country offices and re-employment of retired staff in the Region (under staff/non-staff contractual mechanisms);
         d. Processing/tracking HR actions in the Global Management System (GSM) for recruitment, contract extensions, separations etc., ensuring availability of funding, completion of necessary administrative formalities and coordinating with hiring units and Global Service Center (GSC) as required;
         e. Maintaining rosters of senior administrative support staff for short-term assignments in country offices; 
         f.  Support recruitment of 3rd party personnel for emergencies and rapid deployment across the region.
         g. Participate in the design, update, implementation and monitoring of a fast track and emergency HR Recruitment strategy and design in collaboration with RHRM.

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2. Conduct Consultant briefings upon issuance of contract and exit interviews upon separation

3. Support GROW WHO and recruitment initiatives and briefings as and when required
          a. Maintaining updated and relevant statistics and contribute to preparation of briefs/reports on HR matters;
          b. Providing administrative support in conduct of International Civil Service Commission (ICSC) and other HR related surveys;  

4. Undertake the duties of Executive Associates and other team members in the sub unit as and when required;

5. Perform other related duties as assigned by RHRM and HRO.
 

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education or equivalent.
Desirable: University degree is an asset. Training in the field of human resources is an advantage.

 

Experience

Essential: At least eight years of work experience in clerical/administrative positions. 
Desirable: Experience in human resources management is an asset.

 

Skills

Good working knowledge of HR theories, policies and procedures, preferably with emphasis on recruitment. Skills and knowledge in computer applications, e.g. MS Office, Excel. Skills in electronic recruitment tools and Enterprise Resource Planning (ERP) systems an advantage.

 

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself

 

Use of Language Skills

Essential: Expert knowledge of English.
 

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 746,790 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

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ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • WHO is committed to workforce diversity.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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