Administrative Assistant (G4)
International Organization for Migration (IOM)
Close on 9 Jun 2021
Location: San Jose (Costa Rica)
Grade: G4, General Support
Occupations: General Support
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Added 10 months ago
Job Description

This position is based in the Regional Office (RO) San Jose, Costa Rica, headed by the Regional Director (RD).

The successful candidate will be an experienced person with demonstrated competence to contribute toward the success of the RD´s Office. The contract of services for this position is for six months. Moreover, please be informed that the first three months are considered as a probatory period, subject to a successful performance in order to complete the total contract´s length.

Core Functions / Responsibilities:

  • Provide general secretarial support and administrative assistance to RTS Unit in the coordination and referral of Project proposals as part of the review and endorsement process.
  • Track and record project review, endorsement, and reporting using the established project information matrix.
  • Attend RTSs coordination meetings, take notes and prepare and distribute meeting minutes before the next meeting.
  • Arrange in-house and external meeting as well as conference calls, as requested. Take notes and prepare meeting minutes upon request.
  • Initiate and manage the logistical aspects of conferences, workshops and seminars organized by RTSs. Including liaison with a range of external partners and counterparts as required.
  • Assist RTS s in making necessary travel arrangements for work travel, as requested and in coordination with the Movement Unit and concerned IOM colleagues in destination countries.
  • Make informal translations (English/Spanish/English), as requested.
  • Draft routine correspondence in connection with activities carried out by the RTSs.
  • Maintain, organize and update shared folders associated with the RTS Unit.
  • Assist in the development and management of knowledge management platforms for the Regional Office.
  • Contribute in the coordination and development of information for the Regional Office Website.
  • Perform other duties as may be assigned.

Required Qualifications and Experience

Education and Experience

  • High School or Technical degree in project administration, international relations, social sciences or other related field. Basic understanding of international migration.
  • Experience assisting in the management and/or tracking of projects.
  • Experience in independent writing skills for reports, meetings minutes and other relevant documents.

How to apply:

Interested candidates are invited to submit their applications via e-mail, by September 30th, 2019 at the latest, referring to this advertisement VN CR99-19-10.

For further information, please refer to

In order for an application to be considered valid, IOM only accepts documentation duly completed (resume in the attached IOM PH format, Motivation Letter and PDF file of candidate´s CV in English language).

Only shortlisted candidates will be contacted.

Posting period:

From 16. September.2019 to 30.September.2019

Duty Station:
Oficina Regional San José, OIM Costa Rica
Closing Date::
Monday, September 30, 2019

About IOM

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

With 172 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.

The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.

IOM works in the four broad areas of migration management:

  • Migration and development
  • Facilitating migration
  • Regulating migration
  • Forced migration.

IOM activities that cut across these areas include the promotion of international migration law, policy debate and guidance, protection of migrants' rights, migration health and the gender dimension of migration.