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Program Coordinator and Research Assistant (Europe) - Europe, Russia, Eurasia Program
The Center for Strategic and International Studies (CSIS)
Full-time
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Posted 3 weeks ago
Job Description

JOB SUMMARY:

At CSIS we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from traditionally underrepresented groups.

The Center for Strategic and International Studies (CSIS) is a non-profit, bipartisan public policy organization established in 1962 to provide strategic insights and practical policy solutions to decision makers in government, international institutions, the private sector, and civil society. Over the years, it has grown to be one of the largest organizations of its kind, with a staff of more than 200 employees working to address the changing dynamics of international security across the globe.

The CSIS Europe, Russia, Eurasia Program is seeking an enthusiastic, self-motivated, detail-oriented individual to perform a variety of managerial and administrative functions, in addition to some research tasks. This individual will be filling the position of Program Coordinator and will be joining a tight-knit research team that is fast-paced, sets high expectations, and provides a rewarding professional experience. The Europe, Russia, Eurasia Program is one of the most visible programs at CSIS and the Program Coordinator will be required to manage several responsibilities and tasks simultaneously while coordinating seamlessly with the rest of the team and across the Center.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Essential functions may include, but are not limited to the following:


Administrative
• Provide direct logistical and administrative support to the Europe Program’s senior staff, including calendar management and travel coordination.
• Plan events, conferences, briefings, and high-level meetings. This includes (but is not limited to) liaising with external clients, event scheduling and logistical coordination, managing contacts and mailing lists, drafting and issuing invitations, coordinating with press, working closely with the CSIS Conferencing and AV staff, assisting with VIP guests, and day-of execution.
• Oversee financial details of all projects, grants, revenue streams, and expenses, working with the Finance & Accounting department and Research Associates to draft budgets and reports. Perform fiscal management functions, including credit card management, timesheet supervision, and program reimbursements.
• Track and maintain a record of all program activities, including event attendance, media appearances, and the Europe, Russia, and Eurasia Program’s external exposure. Assist in the dissemination of our research and reporting, including through mailing lists.
• Maintain strong positive relationships both within CSIS and with the Europe, Russia, and Eurasia Program’s broad network of contacts in the Washington and European foreign policy communities.
• Assist with the hiring and management of the Europe Program’s team of interns, when relevant, and with the recruitment of new junior staff.
Research
• Assist with the program’s senior staff’s public appearances, for example by supporting presentation drafting, Congressional testimony, multimedia exposure, or conducting background research.
• Contribute to the Europe, Russia, and Eurasia Program’s research and writing activities as needed, including but not limited to the European Election Watch factsheets.
• Assist with the development of grant proposals, from proposal drafting to budget creation, in collaboration with Research Associates and senior staff.

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KNOWLEDGE, EDUCATION, AND EXPERIENCE:


• Possess a B.A. in international relations, economics, political science, or another related field and a strong academic record with a demonstrated interest in European and/or Arctic affairs.
• Have relevant professional experience, preferably with an administrative and logistical component.
• Be capable of managing multiple projects & priorities simultaneously, with an ability to problem-solve in a timely and professional manner.
• Be highly motivated, enthusiastic, detail-oriented, organized, and possess a proactive attitude with a willingness to help wherever needed.
• Be capable of working independently and anticipating the needs of the team.
• Demonstrate excellent verbal, written, and communication skills, with an ability to effectively present information and represent the program in a professional manner. Have proven ability to work collaboratively in a team environment.
• Professional work experience managing finances, including both expense/revenue management and budget reporting, helpful but not required.


PHYSICAL REQUIREMENTS AND WORK CONDITIONS:

The physical demands are representative of those that must be met by an employee working in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate.



Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.



Affirmative Action/Equal Opportunity Employer.

HOW TO APPLY:

Interested applicants should submit a resumé; a cover letter directly addressing the required and preferred knowledge, education, and experience listed; a 1-2 page relevant writing sample; and college transcripts (unofficial is acceptable). Please additionally provide 2 references, preferably 1 academic and 1 professional at https://careers.csis.org/opportunities

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