Job Title: Program Coordinator/Senior Program Coordinator
Division: Global Policy and Advocacy
Duration: Limited Term (LTE) 15-month term
The mission of the Global Policy & Advocacy (GPA) division is to understand and shape the public policy debates affecting the foundation's work, build support for its major program and policy objectives, and develop partnerships and alliances that can advance the foundation's objectives nationally and globally. Because the foundation's resources alone are not enough to solve the challenges ahead, GPA also supports advocacy efforts to engage diverse stakeholders and promote innovative solutions that advance our program goals. We work in close partnership with grantees, our colleagues in the Global Health, Global Development, Global Growth & Opportunity, U.S. and Gender Equality programs and Foundation Communications to build the environment in which all people have the opportunity to lead healthy and productive lives.
Leadership and Culture
We believe that energized people, working well together, fueled by great leadership in an inclusive environment in which they thrive, will do phenomenal things!
The Senior Program Coordinator (SPC) is responsible for coordination, implementation and maintenance of a wide range of projects and activities in support of the life cycle of grants and contracts. This role may manage a portfolio of investments including grants, contracts, program related investments (PRI) and other projects in support of programmatic strategic goals. Investment portfolio may contain a range of investment complexity. The Senior Program Coordinator will work with the team’s program manager(s) to provide budget oversight and planning, financial analysis, financial reports, and/or portfolio and operations process management. This role will act as primary support for grantee and vendor initiation, reporting, and serve as liaison across multiple internal business teams.
Duties may include any or all of the following:
Collaborates with investment makers to develop, manage, and maintain a portfolio of investments. This may include advising on investment structure, ensuring compliance with foundation processes, maintaining internal systems for data integrity, initial investment due diligence, and timeline management. Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports).
Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and supervising expenditures. Shepherd the development, management, and closeout of grants. Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants & legal business partners) and external parties (vendors & grantees) within the investment systems.
Collaborates with business partners, grantees and vendors throughout the investment lifecycle to lead investments through internal and external processes. Through the implementation and uptake of the foundation’s new INVEST system, support collecting portfolio data, identifying trends and communicating issues to program team grantmakers and business partners.
Acts as subject matter expert on processes, tools, systems and templates and provides training, ongoing coaching and process change support to program team and external partners to ensure successful adoption and sustained use.
Plans and participates in cross-foundation and cross-program projects as appropriate. Areas of involvement may include Investment Management Enablement and related projects within the scope of strategy, planning and management.
Core Knowledge and Skills
Able to work with flexibility, efficiency, and diplomacy in a fast-paced, challenging environment. Open to rapid change and able to learn new things quickly. Able to distill what is needed next, even without expertise in programmatic content.
Demonstrates effectiveness influencing individuals and teams without explicit authority.
Recognizes complexity and assesses risks and alternatives in light of competing requirements and incomplete knowledge.
Understands basic investment rules, regulations, policies, processes and practices and can advise when they are applicable. Is an expert in all phases of investment-making, and engages internal stakeholders and decision-makers, as needed.
Ability to effectively communicate with external partners.
Demonstrates expert knowledge of, and ability to work across multiple investment-making systems, based in Salesforce, Excel, SharePoint, and other web-based software applications. Basic SharePoint site administration skills, including metadata tagging, document view creation, archiving, and creating and maintaining confidential files.
Demonstrated ability to handle higher volume of complex portfolios.
Education and Experience
Bachelor’s degree and 3+ years of experience, or equivalent experience. Project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry, and/or business experience preferred.
As part of our standard hiring process for new employees, employment with the Bill & Melinda Gates Foundation will be contingent upon successful completion of a background check.
The Bill & Melinda Gates Foundation is dedicated to the belief that all lives have equal value. We’re committed to creating a workplace where employees thrive both personally and professionally. We also believe our employees should reflect the rich diversity of the global populations we aim to serve—in race, gender, age, cultures and beliefs—and we support this diversity through all of our employment practices.
All applicants and employees who are drawn to serve the mission of the Bill & Melinda Gates Foundation will enjoy equality of opportunity and fair treatment without regard to:
* Sexual Orientation
* Gender Identity
* Gender Expression
* National Origin
* Genetic Information
* Veteran Status
* Marital Status
* Prior Protected Activity