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Supply Assistant, GS5, Cairo, Egypt, Post # 4030, FT, Nationals only (Internals and Externals)
United Nations Children's Fund (UNICEF)
Grade: GS5, General Support
Job Expired 27 Oct 2021
Added 1 month ago
Job Description

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Care.

How can you make a difference?


Conduct data review and analysis for category management and assist in the development of procurement strategies. Support market shaping initiatives for specific categories of supplies and services.

Liaise with colleagues from sections in planning procurement and contracting initiatives, Prepares documentation for the establishment of Long Term Arrangements (LTAs) and act on specific procurement requisitions.

Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs) and Requests for Proposals (RFPs), as might be requested by the Supervisor. Assists with bid openings, and technical and financial analysis of offers.

Prepare submissions to Contract Review Committee and purchase orders and contracts in SAP (ERP – Enterprise Resource Planning system).  

In-country logistics:

 Provide input on the logistics component of the supply plan, by advising on infrastructure constraints (e.g. customs clearance, port capacity) as well as negotiate with Airport/Port/Shipping Line for waiver of demurrage/detention charges.  


 Review needs for contracting of logistics third party services (e.g. customs clearance, warehousing, transport, distribution. Maintain and process documentation for execution of logistics operations (e.g. customs clearance, invoice verification.

Warehousing and inventory management:

Following UNICEF policies and procedures. Assess new warehouse facilities when required to ensure  accurate and complete accounting, reporting and internal control systems are in place. Assess availability of space and prepare storage plans to ensure appropriate storage and optimize use of space.

Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary.

Alternative delivery mechanisms and procurement services:

 Ensures continuous availability of data related to procurement. Support assessment of and collaboration with implementing partners. Support partners on forecasting and costing of PS-channel supplies. Maintain up-to-date files for all Procurement Service transactions. Monitor the incoming pipeline of PS shipments.

To qualify as an advocate for every child you will have…

Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.

A minimum of 5 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.


Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.

Specific Technical Knowledge Required   

Good knowledge of supply chain processes, partnership mechanisms.

Experience using MS Word, Excel, PowerPoint, SAP.

Ability to work in a team environment to achieve common goals

Ability to draft clear and concise reports on key issues.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

Core Competencies: Communication, Working with people and Drive for results.

Functional competencies: Analyzing, Learning and Researching, Planning and organizing  and Following Instructions and Procedures.

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.


UNICEF is committed to promote the protection and safeguarding of all children.


This VA is open to all internal and external staff and other UNICEF personnel.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

“UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at”.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This job is no longer available.