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Language Service Assistant (Spanish)
Food and Agriculture Organization (FAO)
Grade: General Service, Unspecified
Job Expired 20 Oct 2021
Added 2 months ago
Job Description

Organizational Setting

The Language Branch (CSGL) enables multilingualism of the Organization by providing interpretation, translation, and terminology services in all FAO languages across the span of corporate governance, normative, operational and communication functions. CSGL also supports the provision of FAO products in local languages, and is responsible for language quality assurance within the Organization.

The position is located in the Spanish Translation Group.

Main Purpose

The Language Service Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.

Supervision Received/Exercised

The Language Service Assistant reports to the Senior Reviser, Spanish Translation Group. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships

The Language Service Assistant usually interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and office support services.

Key Functions/Results

           type and proofread, both in draft and final form, various types of correspondence and documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;


           use standard Word Templates to produce, under strict deadlines, the final version of meeting documents, including reports, after having assumed responsibility for the proofreading and final typing of the texts, implementing all layout instructions;

           bring to the attention of the relevant reviser or the supervisor any errors, obscure passages or inconsistencies in translated documents or in the original texts;

           review documents produced to ensure  that all processes have been completed before forwarding for printing and web-posting;

           respond or draft responses to standard/routine correspondence and other communications in particular  documents submitted for processing; refers queries to the appropriate parties as necessary;

           prepare texts for computer-assisted translation (using the pre-processing feature in Computer Assisted Translation Tool) and add them to the central Translation Memory;

           finalize documents translated with the CAT Tool or carry out alignments of previously translated documents and add them to the central Translation Memory;

           carry out a variety of administrative tasks and initiate actions in the Organization's computerized financial/personnel systems;

           organize and maintain the filing system ensuring that all files are properly indexed for easy reference

           perform other duties as required


Impact Of Work

The incumbent's work impacts on the timely and efficient delivery of language support services including timely submission, processing, issuance and distribution of documentation and on the overall output of the work unit.




Minimum Requirements

Education: Secondary School Education

Experience: Three years of relevant experience in office/ management support work including conference services, documentation processing and management.

Languages: Working knowledge (Level C) of Spanish and limited knowledge (Level B) of English and French.



  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical Skills

           Experience in proofreading of texts in Spanish    

           Good knowledge of communication and documentation standards

           Good knowledge of the organizational structure

           Good knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies

Desirable Qualifications And Skills

           Thorough knowledge of work procedures in the language support service.

           Knowledge of the FAO documentation management planning, processing and distribution work flow.

           Knowledge of the relevant policies, guidelines, rules and regulations on documents management, processing and distribution.


           Ability to proofread translations against English originals.

           Working knowledge (Level C) of English.

           Good knowledge of FAO terminology.


Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.


This job is no longer available.