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Contracts Manager (Polio), P4, FT (2yrs), Copenhagen, Denmark #114946
United Nations Children's Fund (UNICEF)
Grade: P4, Mid-level Professional
Job Expired 30 Sep 2021
Added 1 month ago
Job Description

Contracts Manager (Polio)
P-4, Fixed-Term (2 years)
Vaccine Centre, UNICEF Supply Division, Copenhagen

 *This position was originally advertised internally and is now being advertised externally. Previous applicants are welcome to reapply.

 UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up.

For every child, Health

UNICEF supplies vaccines to over 100 countries, reaching 45% of the world's children under 5. With more than 2 billion doses procured annually, we have the largest footprint in vaccine markets and have significant influence through procurement in terms of supply security, affordability and quality assurance of products available to protect populations from Vaccine Preventable Diseases (VPDs). With presence in 147 countries, UNICEF has the comparative advantage of our relationship with country governments, combined with a proven experience from the upstream collaboration with vaccine manufacturers and market shaping, to the delivery of vaccines and support to the design and implementation of immunization programmes and campaigns. Additionally, in consideration of our presence through National Committees, UNICEF's global reach is an opportunity to leverage our interaction in all countries, through the universal programme of immunization.


As the lead procurement agency of the Global Polio Eradication Initiative, the Measles Rubella Initiative , the Eliminate Yellow Fever Strategy and the Global Task Force for Cholera Control, and a key member of the Interagency Coordination Group (ICG), UNICEF possesses unique experience in stockpile management of vaccines, supply and logistics for vaccines and vaccine related supplies in country, in addition to in country support to national immunization programmes, in particular, as the lead agency for immunization supply chain and logistics as well as efforts to promote immunization acceptance and demand among communities. From the requirements and needs expressed by CEPI to support scale up and roll out of vaccines under development for emergency response, UNICEF is well posed as a significant partner, but will require additional resources to deliver. Emergency response vaccines include COVID-19  vaccines to address the current pandemic.

How can you make a difference?

Procurement centres are responsible for the supply operation, including strategic market intelligence, forecasting, procurement, delivery, innovation and analysis of product groups and procurement strategies. The contracting function leads in expertise on the supply landscape, markets, value for money and interaction with global partners to increase access and sustainable supply which can be accessed by government buyers. The incumbent provides support to optimization projects and is responsible for technical assistance and knowledge management, including knowledge sharing via communication pieces on key products/markets and publication of information.


Under the general guidance of the Senior Manager, this post will be responsible for planning of polio vaccine supply needs, development of procurement strategies and procurement of all polio vaccines, worldwide market research and long range procurement planning to achieve the most appropriate and cost-effective means of procurement. The post will work closely with the Global Polio Eradication Initiative (GPEI), to ensure that procurement activities supports the development of supply markets to meet the evolving programmatic requirements, in order to fulfil UNICEF’s role as procurement agency for GPEI and Gavi, the Vaccine Alliance.  

The incumbent is expected to work closely with the GPEI to provide strategic guidance on vaccine supply, including participating in development of polio eradication  strategies in the context of an evolving epidemiology with the unique challenges related to managing supply in the context of an eradication target, and to develop and execute procurement strategies including appropriate contracting for the portfolio of polio vaccines in line with relevant program strategies, roadmaps and in close collaboration with partners and suppliers. The incumbent will (in collaboration with the staff) be proposing methods of purchase in support of ensuring an uninterrupted, sustainable supply of affordable, quality assured polio vaccines for routine and campaign activities including stockpiling for the post cessation period; and will manage supplier relationships and monitor performance to secure the program outcomes.


Key responsibilities will be:

  • Ensures all procurement activities are in compliance with the UNICEF Financial Rules and Regulations, SD Manual, and all other applicable procurement procedures.
  • Conducts contracts management to ensure supplier compliance to LTA’s and purchase order terms and conditions.
  • Issues international tender invitations to acceptable suppliers, evaluates quotations, clarifies offers, and negotiates with suppliers as appropriate.
  • Makes recommendations for finalization of purchases, adjudicates offers in consultation with WHO, and internally Technical and QA centres.  Prepares and defends submissions to CRC.
  • Works closely with countries, programmes and partners on project design, work plan and procurement coordination, issues of long-term forecasting of quantities and planning of funding.
  • Ensures adequate and coordinated planning of procurement and demand of the commodities, including during introduction phases, peaks and campaign seasons as applicable.
  • Performs market intelligence gathering and conducts written analysis in order to establish perspectives of future market conditions, potential funding and forecasting needs.
  • Reviews material specifications and requirements with appropriate technical counterpart to ensure completeness and appropriateness of supply requests.
  • Support Country programs, Program Division and Regional Offices in the commodities strategies, the forecasting and the procurement of the center’s supplies through preparation or participation in workshops, field visits and partnership meetings.
  • In partnership with WHO and internally Technical and QA centres, evaluates suppliers with respect to delivery performance, product acceptability, and commercial acceptability.
  • Establishes work plans and priorities, monitors achievements and evaluates performance of support staff.
  • Any other duties or assignments as requested by the supervisor.


To qualify as an advocate for every child you will have…



  • Advanced University degree in business administration, commerce or law or technical field.

*A first level university degree (Bachelor's) in a relevant technical field (as identified above), in conjunction with ten (10) years of relevant work experience with the focus on partnership and development of strategies for vaccine procurement and supply, may be taken in lieu of an advanced university degree.

  • Minimum eight years of progressively responsible professional experience including at least three at the international level. 
  • Experience in commercial activities with the public or private sector in developing and industrialized countries.
  • Experience in global supply and demand markets of vaccines, strategic supply planning, ideally in support of an eradication program.   
  • Fluency in English


  • Proficiency in another UN language (French, Spanish, Chinese, Arabic, Russian).

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.


  • Builds and maintains partnerships
  • Demonstrates self-awareness and ethical awareness
  • Drive to achieve results for impact
  • Innovates and embraces change
  • Thinks and acts strategically
  • Manages ambiguity and complexity
  • Works collaboratively with others
  • Nurtures, leads and manages people

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. 


  • For UNICEF FT staff, the 1-year time in post must be observed in order to apply for another position.
  • UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at:
  • Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
  • Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
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