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Program Assistant: Economic Strengthening (Eastern Cape)
FHI 360
Grade: Unspecified
Job Expired
Expired
Added 1 month ago
Job Description

Job Summary:

Performs and provides administrative, programmatic, technical and logistical support duties to Economic Strengthening (ES) Provincial Managers to ensure effective coordination, management, monitoring and reporting of ES activities. Prepares documents and daily reports, the use of office technology, compiling records, organizing and maintaining files, updating trackers, posting information, greeting/referring/assisting others, mail distribution, and photocopying. Collects and verifies data, summarizes and reconciles information. Coordinates and maintains records management. Handles special projects and executes research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data and prepares reports and recommendations where required.

Serves as a primary resource for assistance in the department.

Coordinates activities between departments and external parties. Performs other related duties as assigned.

Accountabilities:

  • Collects and coordinates data needed by Provincial Managers.
  • Assists Provincial Managers with requests from other staff members.
  • Performs day-to–day routines independently with own initiative.
  • Communicates with AGYW where required
  • Prepares documents, reports and briefing materials for consultants, staff and clients.
  • Maintains databases, web pages, and data integrity and security according to quality standards and company policy.
  • Coordinates technical visits, travel authorizations, procurement procedures, and contract agreements to support implementation of country programs.
  • Reviews and verifies information to ensure compliance and accuracy of source documents, policies, and procedures.
  • Maintains records and data utilizing automated systems for tracking protocols, agreements, training materials, data sets and final reports.
  • Organizes meetings, special events and logistics needed for the department.
  • Assists staff with resolving problems or discrepancies with internal and external clients.  
  • Performs other duties as assigned.
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Applied Knowledge & Skills:

  • Working knowledge of departmental objectives to provide administrative and technical support.
  • Excellent oral and written communication skills.
  • Excellent organizational and time management skills.
  • Ability to analyze and interpret data, identify errors and provide corrective action.
  • Proficient in Microsoft Office Suite is required.

Problem Solving & Impact:

  • Works on problems that are routine in nature and are standard procedures and policies.
  • Decisions made generally affect own job or specific functional area.
  • Works independently and within a team on ongoing projects/programs.
  • Exercises judgment within defined policies and procedures to execute duties and responsibilities.
  • Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

  • Has no supervisory responsibility.
  • Receives instruction on new assignments but should use independent judgment to determine work flow and priorities
  • Typically reports to a Manager.

Education:

  • Associate’s Degree or its International Equivalent in Knowledge/Information Services, Communications, Education, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.

Experience:

  • Typically requires 2-4 years of administrative and technical support experience.
  • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
  • Must be able to read, write and speak fluent English.
  • Related prior work experience preferred.
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Typical Physical Demands:

  • Typical office environment.
  • Ability to sit and stand for extended periods of time.

Technology to be Used:

  • Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

  • 10% - 25%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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