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Coordinator, Data2X Employment Opportunity
United Nations Foundation (UN FOUNDATION)
Grade: Unspecified
Job Expired
Expired
Added 2 months ago
Job Description

Position Overview

The Coordinator will support the execution of activities for Data2X, a technical and advocacy platform dedicated to improving the quality, availability, and use of gender data to make a practical difference in the lives of women and girls worldwide. Data2X works with UN agencies, governments, civil society, academics, and the private sector to close gender data gaps, promote expanded and unbiased gender data collection, and use gender data to improve policies, strategies, and decision-making.

The Coordinator is a full time, non-exempt position that will play an important and flexible role in coordinating overall support for the work of the Data2X team including (a) providing administrative support for the Executive Director and other team members (b) coordinating operations functions of the Data2X team, including partnership support and special events (c) completing writing and research projects on behalf of the team, and (d) special duties as assigned.

Essential Functions

Administrative support to the Executive Director and Senior Leadership

  • Provide direct support to the Executive Director, handling calendar appointments and scheduling, including domestic and international travel, meetings, and events; tracking actionable requests and maintaining an executive agenda; preparing regular briefing materials; and assisting with tracking contacts and ensuring appropriate follow-up.
  • Coordinate all travel arrangements, including flights, hotels, and ground transportation, as well as visas, pre-travel requirements, and expense reports.
  • Support functions of the Data2X Advisory Board, including coordinating Board meeting scheduling, logistics, and briefing materials.
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Team & Operations Support

  • Coordinate and oversee meeting logistics for the Data2X team, including scheduling staff, conference rooms, and video/teleconferences; note-taking; and overseeing catering.
  • Maintain and track a master list of contacts across workstreams.
  • Assist the Data2X team in vetting and replying to invitations, speaking requests, and participation in program-related activities.
  • Assist in logistics management for special events, including booking venues, coordinating invitation lists, producing event concept notes and speaker briefings, and other duties as assigned.
  • Assist the Communications team in maintaining Data2X’s online presence, including ensuring the Data2X website is up to date, assisting with social media channel maintenance, and liaising with external vendors as assigned.
  • Maintain team document management tools, including Microsoft Teams channels, Monday.com boards and shared drives.

Writing & Research Projects

  • Draft, finalize, and distribute internal and external correspondence, including talking points for the Executive Director, briefing memos for senior staff, PowerPoint presentations, one-pagers, monthly donor reports, and other external materials.
  • Prepare briefing materials for events and meetings, such as briefing books and agendas, for supervisor and senior staff.
  • Undertake special projects as assigned, including research and analysis of workstreams, funding, and other topics as requested; authoring blog posts and other written materials; and supporting the coordination of future Data2X-led coalitions (including scheduling, drafting invitations, and supporting follow-up).
  • Other duties as assigned.
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Selection Criteria

  • Bachelor’s degree required.
  • Prior work experience or internships recommended, with track record of success.
  • Ability to take initiative. The ideal candidate will be a self-starter who is comfortable carrying out multiple tasks on different projects and assignments, is dependable and consistent, enjoys being part of a team, and anticipates team needs.
  • Scrupulous attention to detail and demonstrated excellence working in a fast-paced environment required.
  • Excellent oral and written communication skills required.
  • Previous experience supporting executive or senior-level leadership strongly preferred.
  • Previous experience with events management preferred.
  • Advanced experience in Word, Excel, PowerPoint, and Outlook preferred.
  • Knowledge or work experience in gender, development, or data-related fields preferred.
  • Ability to meet regular attendance/tardiness policy.
  • Ability to work under pressure and handle stress.

Benefits & Compensation

For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

  • a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)
  • dental insurance
  • vision insurance
  • flexible spending accounts
  • 403b retirement savings plan with a generous matching contribution
  • group term and supplemental life insurance
  • short-term disability
  • long-term disability
  • health club discounts
  • commuter subsidy
  • back-up care
  • employee assistance program
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Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care.

The United Nations Foundation is proud to be an equal opportunity and affirmative-action employer. The United Nations Foundation provides equal employment opportunity to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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