Preferred position location: United Kingdom. Other possible locations: Romania, Albania or Cyprus where WVI is registered to operate.
*Please submit your CV in English.
PURPOSE OF THE POSITION:
Provide coordination & administrative support to Global Governance operations, to ensure the timely completion of tasks in support of departmental work developing national board and advisory council effectiveness within the Partnership.
To support Director for Global Governance (Europe. Middle East & Asia Regions) with administrative tasks related to National Offices
Administrative support tasks for Global Governance (GG) operations:
GG Helpdesk & Database (DB)
Helpdesk monitoring and response ensuring access granted to requests for new accounts to be created for board/AC members, and provide access advice and tips for usage.
Manage database postings when requested/notified to GG DB and initiate proactive monthly/quarterly engagement with national board and advisory council coordinators in all regions to make updates and upload docs such as minutes, reports, bios/CVs.
Conduct periodic DB Zoom trainings for board coordinators.
Maintain contact lists - board and advisory council chairs, national director & board support staff mailing lists.
Facilitate agendas, invites and connectivity for virtual RGA meetings along with note taking.
Facilitate NB/AC biennial assessment via Survey Monkey – Initiate assessment according to schedule, follow up with RGAs and BSS to ensure timely completion, prepare and send results to RGAs/BSS.
Facilitate assessments via Survey Monkey as requested by offices such as rapid meeting assessments, chair evaluations, committee evaluations and peer to peer assessments.
Follow up and analyse Board/AC Safeguarding compliance checklists.
Other administrative-related work for the departmental operations as assigned.
Support for board development resources and Toolkit:
Administrative support and coordination of governance documentation & resources (including eCampus courses, main governance wvcentral site, and Governance at Your Fingertips).
Administrate translations of resources and policies in Spanish & French.
Upload team sharing documents and calendar entries to MS Teams/GG Outlook group calendar.
Support development of E-Learning resources.
Support national office governance transitions.
Additional ad-hoc projects per assignment.
Providing technical advice (e.g. on which forms, processes or documents to utilize) to Board/Advisory Council Support Staff (BSS) in National Offices as required.
Arrange Quarterly Webinars for BSS in NO’s and Board/AC Chairs.
Support Director of Global Governance (Europe, MEER, & Asia) in championing Board/AC effectiveness in Europe and MEER.
Attend and participate in weekly chapel and devotions. Practice the Core Values, Covenant of Partnership and Partnership Principles.
KNOWLEDGE, SKILLS AND ABILITIES:
Good organizational and time management skills in environment with multi-tasking and handling a significant level of data evidenced by work experience.
Knowledge of board governance subject matter, practices and terminology in profit and/or not-for-profit sector.
Database entry skills.
Knowledge of resource libraries.
High level of organizational skills and ability to work independently.
Previous work experience in an administrative role.
Good written and verbal communications skills.
4 years college work completed with bachelor’s degree in business, social science or another academic field.
Effective in written and verbal communications in English. French, German or Spanish considered an advantage.
Preferred Skills, Knowledge and Experience:
Effective and professional fluency in written and verbal English and communications. French, German or Spanish will be considered an advantage.
Knowledge and understanding of governance processes considered an advantage, but an appreciation of its importance and a willingness to learn is essential.
Fully conversant with MS Applications, Word, Excel & PowerPoint, Access/databases, Survey Monkey.