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Payroll Officer (part-time, 20-30 hours per week)
International Institute for Applied Systems Analysis (IIASA)
Grade: Unspecified
Job Expired
Added 2 months ago
Job Description

Payroll Officer (part-time, 20-30 hours per week)

IIASA HUMAn Resources (HR) Department

The IIASA Human Resources (HR) department supports around 400 staff members from all over the world, throughout their affiliations with IIASA, and is primarily responsible for all matters relating to staff contracts, compensation and benefits, and provision of expertise on matters relating to Austrian employment law and IIASA own policies and procedures. The HR team members also provide assistance with visa, residency and housing needs, take care of onboarding new staff members, and oversee the institute’s professional training and development program.

We are now looking for a colleague with experience in payroll, and familiarity with Austrian labor and social security law to join us. If you also have a passion for HR topics in general, and enjoy working in a team and with people from across the globe, we especially look forward to hearing from you!

main duties and areas of responsibility

  • Handles the institute payroll and prepares input for Infoniqa.
  • Assists with the preparation of associated input for the IIASA Finance and Budget (FAB) department.
  • Checks processed input for errors and prepares final salary transfers for employees.
  • Balances payroll accounts, i.e., clearing account for salaries, private insurance companies, and the Austrian social security scheme.
  • Maintains leave records, coordinates payments with the Social Security scheme for employees on extended sick leave.
  • Prepares the monthly declaration for contributions to the IIASA private insurance scheme (Cigna).
  • Supports with the implementation of IIASA policies affecting payroll and social security matters.
  • Keeps abreast of new and changing legislation with respect to social security and employment law.
  • Advises/informs staff members on various matters e.g., tax and social security questions, leave entitlements, maternity- and parental leave issues.
  • Deals independently with Austrian authorities e.g., the “Österreichische Gesundheitskasse” (ÖGK), and “Finanzamt”.
  • Supports with internal and external audits.
  • Provides salary-related documentation to employees, and final paperwork for those leaving the institute.
  • Deals independently with routine correspondence.
  • In line with the team spirit that prevails at IIASA, the incumbent may occasionally work on other tasks assigned by their superiors, that might not be directly related to this appointment but where the post holder has relevant experience and skills, and/or a shortage of immediate personnel capabilities requires such.

QUALIFICATIONS and experience

  • Completed, recognized certificate in payroll administration and/or substantial related work experience.
  • Working knowledge of “Lohnverrechnung” and accounting practices.
  • Knowledge and understanding of Austrian tax and employment law, and the Austrian Social Security Scheme.
  • Ability and willingness to keep abreast of new and changing laws and regulations pertaining to the profession.
  • Full fluency in English and German, with strong interpersonal and communication skills on all levels.
  • Accurate, solution and detail oriented, well-organized and reliable, with respect for confidential information.
  • Strong IT skills including Microsoft Office etc., knowledge of Infoniqa beneficial.
  • Ability to work independently with the minimum of supervision, and as a part of the HR team.
  • Flexible working attitude and willingness to take on other tasks to benefit the department/institute.
  • Interest in other areas related to human resources an asset.


appointment terms

The selected candidate should be available to take up the position as soon as possible. We offer an initial 50-75% part-time employment contract (representing 20-30 hours per week) for three months. This can be extended to an open ended contract with the mutual agreement of both parties.

Duties will be carried out at the IIASA premises in Laxenburg, near Vienna in Austria.

This position is classified as a ''Professional level'' post.



A gross annual salary based on a minimum full time (40 hours per week) salary of EUR 40,564.00, which is exempt form income tax in Austria.

The advertised salary is:

  • Negotiable, based on the qualifications, skills and experience of the selected individual.
  • Subject to deductions for health insurance and/or social security.
  • Not directly comparable with other employers in Austria, due to the unique legal status and privileges granted to IIASA.
  • Subject to the principle of income aggregation (Progressionsvorbehalt in German).

In addition:

  • Educational subsidies for children of school age enrolled in private schools in Austria.
  • A generous annual leave allowance.
  • Moving and settlement allowances and paid home leave for employees in scientific and professional categories hired from international locations.
  • Assistance for newcomers to Austria with visa, work and residency permit applications.
  • Support finding accommodation in Austria.

Further details here.


IIASA is committed to a working environment that promotes equality, diversity, tolerance and inclusion within its workforce. This is reflected in our Core Values. We encourage qualified candidates, irrespective of gender, from all religious, ethnic, and social backgrounds to apply. In the case that candidates are equally qualified, preference will be given to applicants from countries where IIASA has a National Member Organization (NMO).


Further Information

For further information about this opportunity please contact:

Ms. Alia Harrison, Recruitment Coordinator.


To apply for this opportunity, you will need to provide the following documents in English (our institute's working language):

  • A cover letter outlining your motivation for and fit to the position
  • A detailed Curriculum Vitae (including lists of publications, funding sources, and scientific outreach where available)
  • The names, addresses (including e-mail), and telephone numbers of two work-related reference givers.

    Review of applications will begin immediately.
Deadline for receipt of applications: 20 June 2021

This job is no longer available.