National Consultant – Disaster Risk Reduction (DRR) and Resilience Expert for Joint Programme Evaluation - NRP DDM Project
United Nations Development Programme (UNDP)
Dhaka (Bangladesh)
Grade: Chief and Senior Professional
Closing soon: 21 Apr 2021
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Added 3 days ago
Job Description

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

The National Resilience Programme (NRP) is a unique partnership between the Bangladesh government and the United Nations Development Programme (UNDP), UN Women and United Nations Office for Project Services (UNOPS), that provides strategic support to develop national capacity to keep pace with the changing nature of disasters. The programme was designed with financing from the Foreign Commonwealth & Development Office (FCDO, UK previously known as DFID) and the Swedish International Development Cooperation Agency (SIDA).

The NRP’s goal is to sustain the resilience of human and economic development in Bangladesh through inclusive, gender-responsive disaster management and risk-informed development. The objective of the programme will be a substantial increase in resilience to disaster and reduction in disaster risk, loss of lives, livelihoods and health of men, women, girls and boys, and protection of persons, businesses and communities in Bangladesh.

The programme consists of four sub-projects. Each of them being implemented by one Government agency. They are: (1) Department of Disaster Management (DDM) of the Ministry of Disaster Management and Relief, (2) Department of Women Affairs (DWA) of the Ministry of Women and Children Affairs, (3) Programming Division, Bangladesh Planning Commission, Ministry of Planning, and (4) Local Government Engineering Department (LGED) of the Ministry of Local Government, Rural Development and Co-operatives.

Each sub-project is partnered with a participating UN organization: the DDM and Programming Division projects with UNDP, the DWA project with UN Women, and the LGED project with UNOPS. The participating UN agencies provide technical advice, quality assurance and where requested by the implementing agencies.

The total duration of the joint programme, NRP is 39 months, of which the initial three months functioned as an inception phase and the following 36 months as the main implementation phase. In revised ProDoc the project extended for additional 9 months up to December 2021. Due to the number of partners involved in the programme, a final three months have been included as a financial closure and reporting phase. According to the Joint Programme Document, the timeline of the NRP is 1 May 2017 – 30 July 2020. The NRP kicked off in late 2018 while the launching ceremony held in November 2018. It has decided by the Joint Programme Steering Committee to revise programme timeline from 1 Jan 2018 to 31 December 2021 to address the delayed start-up and achieving targeted results. For the details of NRP, please visit http://www.nrpbd.org/index.php.

Programme evaluations are often intended to generate empirical knowledge about the interventions in pursuit of given objectives. Through the generation of “evidence” and objective information, evaluations enable programme managers and other stakeholders to make informed decisions and plan strategically. The NRP has taken the initiative to conduct a Joint Programme Evaluation (JPE) through a team of experts. The JPE will have a strategic approach to identify potential guidance that should be taken forward after the NRP in order to build on the National Resilience in Bangladesh.

A National Consultant on DRR and Resilience Expert will be hired to support as one of the JPE team members to conduct the evaluation. A total of 50 working days over three months would be the duration of the whole assignment.


Duties and Responsibilities

The overall objective of the Joint Programme evaluation will be to document the major achievements made so far in the DRM systems at the targeted institutions and communities due to project interventions.

The outcome of the evaluation will be largely used to promote the tested approaches for building national resilience.

The specific objectives are as follows;

  1. To take stock of the achievements of NRP against established results framework using the business canvas model;
  2. To document the constraints/challenges encountered, and lessons generated from project interventions;
  3. To review the relevance, effectiveness, efficiency, outputs and sustainability of the strategies and approaches adopted to achieve the intended results;
  4. To list the approaches/models that have replication potentials.
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Scope of Work

The Joint Programme Evaluation should provide credible, useful, evidence-based information that enables the timely incorporation of its findings, recommendations, and lessons into the decision-making processes of organizations and stakeholders. The focus and methods of JPE would be as below;

  1. Focus Area: The review will cover the four sub-projects under the NRP’s programme. The key focus would be on achievements, the extent of achievement could be possible within the programme duration, residual, contextual need and future direction. The evaluation will review the existing institutional and management arrangement, and human resource structure of the programme for resilience.
  2. Literature Review: The JPE team will review all relevant sources of information including Joint Programme Documents, Technical Assistance Project Proposals (TAPPs), progress reports of NRP, national policy and planning documents relevant for DRR and resilience, similar projects/programmes’ reports, minutes of Joint Programme Steering Committee (JPSC) and Joint Programme Implementation Committee (JPIC), and any other materials that the team will consider useful.
  3. Meeting: The JPE Team will conduct meetings with the projects’ team, UNDP, UNOPS, UN Women, sponsor ministries & department of government, academic & training institutions and private sector’s stakeholders. Relevant NGOs/Institutions (including technical and implementation partners of NRP) and UN agencies that have been working on disaster risk reduction and resilience.
  4. Key Informant Interview: The JPE team will interview stakeholders who have project responsibilities including but not limited to, Ministry of Disaster Management and Relief, Programming Division of Ministry of Planning, Ministry of Women and Children Affairs, and Local Government Division of Ministry of Local Government Rural Development and Cooperatives; implementing government’s departments and division, UN officials, Development partners, partners of NRP, experts, academia, local government and Civil Society Organizations (CSOs), etc.
  5. Field Mission: Additionally, the consultant and team are expected to conduct field missions at the projects’ sites including Khulna, Satkhira, Rangpur, Kurigram, Jamalpur, Tangail, Rangamati and Sunamganj. During the field mission, the evaluation team will take the interview, conduct FGD with the beneficiaries, NRP’s partners, local administration, Local Government representatives, Disaster Management Committee (DMC), NGO representatives working at the local level, Women led CSOs and government officials.
  6. Evaluation Report: The National Consultant will produce an evaluation report on inclusive DRR and resilience which will fit into the joint report to be led by the Lead Consultant. The joint Report length should not exceed 45 pages in total (not including annexes). Along with the other generic sections/chapters, the report will have the below sub-section/sections/chapters;
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  • Outcome and outputs wise achievements on DRR and resilience against targets
  • Leverage and challenges of joint initiatives,
  • Approaches and practices have the potentials for upscaling
  • Recommendations.

Evaluation Questions:

  • To what extent has NRP been successful in achieving the program objectives?
  • How well did the activities of each component contribute, in a coordinated way, to building National Resilience?
  • To what extent has NRP is successful in bringing transformative changes at the National and Local level?
  • How effectively the NRP is being implemented?
  • To what extent did NRP successful meeting government priority?
  • What programmatic and strategical changes needed for achieving the outcome?

Joint Programme Evaluation Team Composition

The evaluation team will constitute of four national level consultants including a Lead Consultant (National Consultant), Gender Specialist (National Consultant), Infrastructure Specialist (National Consultant) and a Disaster Risk Reduction (DRR) & Resilience Expert (National Consultant). Lead Consultant and DRR and Resilience Expert will be hired by UNDP while Gender specialist and Infrastructure Specialist will be hired by UN Women and UNOPS respectively.

DUTIES AND RESPONSIBILITIES (DRR & RESILIENCE EXPERT)

  1. Assist and support the JPE team to conduct the review, while the Lead Consultant will have the overall responsibility to lead the JPE team, conduct review, prepare, and present review report.
  2. Collect and review internal documents of NRP including Joint Programme Document, Technical Assistance Project Proposals, results framework, monitoring plan, minutes, modules, and reports.
  3. Collect and review all relevant literature/documents;
  4. Identify potential stakeholders for the interview and group discussion to assess the progress of the sub-project, contact with the interviewees/ group members, conduct and facilitate interview and discussion respectively.
  5. Assess the key approach and process of the project such as disaster impact assessment (DIA), disaster risk information platform, supply chain resilience, disaster and climate change risk profile of industry sector, earthquake and flood preparedness progarmme, adaptive social protection for resilience, gender marker, women-led resilient livelihood, asset management system;
  6. Make field visits individually and be a part of the field mission for the data collection on the progress of field interventions for DRR preparedness, response and recovery for managing recurrent & mega-disasters with the lens of risk-informed planning and gender-responsive & disability-inclusive DRR
  7. Analyse data and prepare the report as per the guidance of the lead consultant.
  8. Assess the local and national level policy and planning change, an achievement on the local and national capacity building by the project
  9. Assess the local and national level policy and planning change, an achievement on the local and national capacity building by the project
  10. Lead to organize consultation meetings, workshops, and dialogues on the progress review, take notes and prepare minutes, and reports.
  11. Prepare and make presentations as and when needed.
  12. Maintain communications with the other members of the JPE team and take lead to organize team meetings.
  13. S/he will maintain communications with UNOPS, UNWOMEN, UNDP and Programme Coordination and Management Team (PCMT)

DELIVERABLES

The consultant is expected to deliver the below deliverables during the contract period;

  1. Inception Report: An inception report on the assigned tasks related to individual consultancy that will include scope, methods of Joint Programme Evaluation, interview & FGD checklist, list of literature to be reviewed, list of interviewees and meetings, field mission plan, and an action plan with a timeline to complete data collection and analysis.
  2. Draft Data Collection Completion Report: A draft data collection completion report that will contain methods employed for data collections, tables of analysis, findings, meeting minutes, list of interviewees and literature reviewed and challenges of methodology and data collections. Filled out questionnaires/ checklists that were used for data collections.
  3. Final Data Collection Completion Report: The final data collection completion report by addressing all the agreed feedbacks.

The consultant will provide soft copies (Microsoft Word and Microsoft PowerPoint) of all the deliverables.

INSTITUTIONAL ARRANGEMENT

The consultant will consult, take guidance from and provide regular updates to the lead consultant. Besides, overall supervision and guidance will be provided by the Programme Specialist of UNDP Bangladesh. The consultant will work closely with Government, UNDP, UN Women, UNOPS and NRP team.

TIMEFRAME AND DEADLINES

The assignment is for a total of 50 days over a period of four months

Task 01 – Inception Report. - Required 5 days

Task 02 – Draft Data Collection Completion Report. – Required 35 days

Task 03 – Final Data Collection Completion Report. – Required 10 days

DOCUMENTS

The Consultant will prepare and submit documents and produce evidence of tasks mentioned at ‘Timeframe and deadline’. Further work or revision of the documents or activities will be done by the consultant, if it is considered that the document/activity does not meet the UNDP standards, errors of fact, incompleteness or not of an acceptable standard.

INPUTS

UNDP/NRP will provide office space at the project office for desk works and printing facilities. UNDP/NRP will support arranging meetings with stakeholders and field visits. The consultant needs to arrange own computer/laptop in performing this assignment as no laptop/computer will be provided for completing this assignment to the consultants.

Deliverables are linked with the payment schedule

Sl. no.

Deliverables

Deadline of deliverable

Payment Schedule

01.

Inception Report

5th May 2021

20% of the contracted amount

02.

Draft Data Collection Completion Report

24th June 2021

50% of the contracted amount

03.

Final Data Collection Completion Report

8th July 2021

30% of the contracted amount

Duty Station

The duty station will be Dhaka, Bangladesh.

The consultant will be required to report on a requirement base on the contract administrator or be present at a certain schedule agreed earlier, including the frequency of reporting.


Competencies
  • Very good understanding of the disaster & Gender context, changing risk landscape of recurrent and mega-disaster including the pandemic aspects
  • Good understanding of contemporary issues and practices on inclusive disaster risk reduction and recovery.
  • A good understanding of inclusive disaster resilience initiatives in Bangladesh and regional countries is essential.
  • Strong conceptual understanding on risk informed, gender responsive and disability inclusive planning and disaster risk management
  • Ability to plan, organize, implement and report on work. Excellent presentation and facilitation skills.
  • Demonstrated Teamwork and Management skill for evaluation.
  • Ability to work with and convince government policy makers.
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LANGUAGE

Fluency in written and spoken both English and Bangla


Required Skills and Experience

ACADEMIC QUALIFICATIONS:

Master’s degree in a discipline relevant to disaster, climate change, environmental science, or other closely related fields.

EXPERIENCE:

  1. At least 10 years of on-hand experience of evaluating disaster, climate and environment-related programmes/projects;
  2. At least 05 years experiences over inclusive disaster risk management especially in the areas of risk-informed, gender-responsive and disability-inclusive planning;
  3. Experience of at least 01 completed assignment with good understanding of risk-informed planning, business continuity plan and resilient infrastructures
  4. At least 01 completed project evaluation/review experience within the United Nations system will be considered an asset.
  5. Excellent understanding of resilience, disaster risk reduction, climate change adaptation and emergency preparedness;
  6. Well conversant of the disaster contexts (rural + Urban), changing risk landscape, and risk management policies & approaches;

ADDITIONAL CAPACITY:

  • Good understanding of UN and the government’s process of project implementation with gender perspective.
  • Demonstrated ability to present information and ideas and to communicate effectively.
  • Ability to work in a team with occasional instances of limited supervision.

Financial Proposal and Payment schedule:

The consultants would be required to submit a financial proposal. The proposal should consist of a lump sum figure for the whole assignment, which will include the daily consultant’s fees and travel expenses.

Payment will be made to the consultant based on the payment schedule and full submission of the deliverables, upon its verification and approval by the contract administrator. Any travel costs outside Dhaka, but within Bangladesh, will be borne by UNDP/NRP.

In general, UNDP/NRP shall not accept travel costs exceeding those of an economy class ticket. Should the consultant wish to travel on a higher class he/she should do so using their own resources. Lodging, meals and transport cost for field visit related to this assignment will be paid by the UNDP/NRP as per UN standard.

Travel and DSA:

No DSA will be paid at the duty station (Dhaka) and field. If unforeseen travel outside the duty station not mentioned in this Terms of Reference is requested by UNDP/NRP, and upon prior agreement/approval, such travel shall be UNDP’s expenses and the individual contractor shall not receive a per-diem. The consultant is required to arrange his/her own travel to and from the duty station, and other meeting locations within and outside Dhaka.

Evaluation Method and Criteria:

Individual consultants will be evaluated based on the following methodology.

Cumulative analysis-

The award of the contract will be made to the individual consultant on Cumulative Analysis/evaluation and determined as:

  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;

Only candidates obtaining a minimum 70% mark in technical evaluation will be considered eligible for financial evaluation.

Technical Criteria for Evaluation (Maximum 70 points)

  • Criteria 1-Relevant educational background – Max 10 Points
  • Criteria 2-Proven relevant experience – Max 40 points
  • Criteria 3-Methodology in accomplishing the assignment - Max 20 points

Financial Evaluation (Total 30 marks)

All technical qualified proposals will be scored out 30 based on the formula provided below.

The maximum points (30) will be assigned to the lowest financial proposal. All other proposals received points according to the following formula:

p = y (µ/z)

Where:

  • p = points for the financial proposal being evaluated;
  • y = maximum number of points for the financial proposal;
  • µ = price of the lowest priced proposal;
  • z = price of the proposal being evaluated.

Documents to be included when submitting the proposals:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Proposers who shall not submit below mentioned documents will not be considered for further evaluation.

  • Personal CV or P11, indicating all past experience from similar activities, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; P11 can be downloaded from the link below: http://www.bd.undp.org/content/bangladesh/en/home/operations/jobs/
  • Technical Proposal, A summary of the assignment, detail break-down of the Work Plan and methodology to carry out and complete the assignment. Attach a list of similar assignment with the topic/name of the assignment, duration, role of consultant and organization/project
  • Financial Proposal: Financial Proposal has to be submitted through a standard interest and availability template which can be downloaded from the link below:

http://www.bd.undp.org/content/dam/bangladesh/docs/Jobs/Interest%20and%20Submission%20of%20Financial%20Proposal-Template%20for%20Confirmation.docx

Please combine all your documents into one (1) single PDF document as the system only allows to upload of a maximum of one document.

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