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Grants Coordinator Iraq
Norwegian Refugee Council (NRC)
Erbil (Iraq)
Grade: Unspecified
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Job Description

Since the Government of Iraq declared that combat operations against the Islamic State Group (IS) had ended in 2017, Iraq has been recovering from the significant damage and destruction caused by the armed conflict. Of the more than six million Iraqis who fled their homes since 2014, 4.78 million Iraqis have returned to their area of origin and 1.28 million remain internally displaced. Many Iraqis have returned to areas that lack basic infrastructure, services and livelihood opportunities, or where explosive devices have not been cleared. Other challenges returnees and secondarily displaced people face include the lack of security, community acceptance, housing, property and civil documentation issues as well as critical educational and health service gaps. Throughout this, Iraq continues to host over a quarter of a million Syrian refugees.

The Humanitarian Community calculates that more than 4.1 million Iraqis require assistance in 2021, 2.4 million of them in acute need. With military operations against IS group having ended, the Iraqi government faces new challenges to ensure an inclusive reconstruction and reconciliation that will sustain peace. Since 2010, NRC Iraq has been assisting internally displaced Iraqis, Syrian refugees, returnees, and host communities in Ninewa, Dohuk, Erbil, Kirkuk, Basra, Salahdeen and Anbar Governorates. We focus on assisting the newly displaced, those experiencing protracted displacement in camps, people moving to new areas of Iraq and resettling, and people returning to and living in hard-to-reach places by improving their chance of obtaining a durable solution.  NRC runs integrated programmes across Iraq to respond to people in need through our shelter and settlements, education, camp management, legal assistance, livelihoods, cash activities, and partnerships.

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All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Duties and responsibilities

The purpose of the Grants Coordinator position is to provide essential grants management support to the Grants Manager in delivering quality programmes in line with the NRC Country Strategy, Project Cycle Management, and Plan of Action.  

Generic responsibilities: 

  • Adherence to NRC policies, guidance and procedures.
  • Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database - forthcoming).
  • Coordinate the development of donor applications and reports, as well as ensuring donor compliance and quality control.
  • Contribute to the development and revision of funding proposals, budgets and donor reports
  • Be updated on donor priorities and track and share relevant calls for proposals.
  • Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations.
  • Contribute to continuously improving internal grant management systems.
  • Provide an internal help-desk on donor related issues, including organizing and delivering trainings in donor rules and regulations, as well as proposal and report writing.
  • Coordinate the development and distribution of internal reports.
  • Contribute to PCM trainings and usage of the NRC PCM frame work in the CO as delegated
  • Support external donor audits.
  • External representation functions with relevant partners and donors as delegated.
  • Promote the rights of IDPs/returnees in line with the advocacy strategy.

Specific responsibilities: 

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  • Ensuring that programmes, M&E, finance, logistics and other support functions are aware of requirements and conditions of grant agreements and contracts, through the use of grant opening/mid/closing meetings and other methods.
  • Ensuring that grant coordination systems and processes are in place and successfully implemented across the life of the grant.
  • Ensuring that key controls are in place to support effective management of the funding portfolio and compliance with donor requirements.
  • Maintaining donor requirements, and NRC Iraq documentation and process tracking system.
  • Ensuring copies of donor concept notes, proposals, contracts and reports are correctly filed on NRC’s filing system and also kept in hard copy.
  • As delegated by the Grants Manager, organizing the preparation of concept papers and proposals, and participating in writing them in close cooperation with Programme Managers, M&E Manager, Support, Finance departments, and relevant departments within the global NRC structure.
  • As delegated by the Grants Manager, coordinate the signing process of contracts and grant agreements (use of pre-singing checklist and sign-off processes).
  • Ensuring conformity between NRC Iraq’s proposal and NRC’s Mandatory indicators & Macro Log-frames, NRC Policies, NRC Iraq's Country Strategy, and donor rules.
  • Ensuring that the parts of the budget related to programme outputs correspond with the proposal narrative before submission for review to the Grants Manager.
  • Support to the Grants Coordinator (national) on coordinating, drafting, and compiling narrative reports (donor reports and internal reports), in collaboration with the Area Offices, Core Competency Specialists and M&E department to ensure accurate, transparent and timely delivery of reports to the Grants Manager.
  • Capacity building and support training in the field in the areas of PCM, proposal and report writing.
  • Work with the Grants Manager to coordinate with the Finance department to review budgets, reports and ensure timely burn out.
  • Support the Grants Manager in partnership coordination (coordinating assessments, budgeting, and issuance of sub-grant agreements and organizing project review meetings).
  • Carry out other specific tasks on a needs basis in agreement with the Grants Manager.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

  • Head of Programs
  • CC Specialists
  • CC Project Managers
  • Area Managers/Area Programme Managers
  • Finance Department

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Required Professional Competencies:

  • At least 5 years’ experience in an international NGO preferably in a post-conflict setting, including capacity and systems development.
  • Previous experience in the compilation and/or development of donor proposals and reports;
  • Strong analytical skills (data and financial);
  • Knowledge of donor rules and regulations, particularly development donors;
  • Understanding of data and information needs for program management and decision making
  • Experience in facilitating the capacity building efforts of diverse colleagues, including local partner agencies
  • Demonstrated ability to transfer knowledge to diverse audiences through training, mentoring and other formal and non-formal methods
  • High level English language proficiency (speaking, reading, writing)
  • Analytic and computer skills, including MS Office (Word, Excel, Outlook, PowerPoint, Access)
  • Knowledge of the political situation in Iraq

Required Behavioural Competencies:

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These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

  • Planning and delivering results
  • Working with people
  • Managing resources to optimize results
  • Communicating with impact and respect
  • Analysing
  • Handling insecure environments

Context/Specific skills, knowledge and experience:

  • Strong organisational and team working skills
  • Good communication and interpersonal skills
  • Good cultural awareness and sensitivity
  • Highly approachable, trustworthy and confidential
  • Advanced English Language level (Business English is a plus)
  • Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus
  • Excellent communication skills (speaking and writing) in English
  • Proven presentation, training and facilitation skills

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

  • Job Description
  • Work- and Professional Development Plan
  • NRC Competency Framework

We Can Offer

  • Contract period: 6 months renewable
  • Salary/benefits: According to NRC’s salary scale and terms and conditions
  • Duty station: Erbil, Iraq
  • Travel: 30% (Erbil based but with travel to all Area Offices)
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